(Name of State hereby submits its State plan for guidance and educational agency) counseling, and testing pursuant to the provisions of secs. 501-505, in- clusive, of title V, pt. A, of Public Law 85-864, as amended, and the regulations issued with respect thereto.
1.0. Administration of the State plan program:
1.1. Name of agency: The name of the State educational agency is and this agency is the sole agency -responsible for the administration of the State plan and for dealing with the Commissioner with respect to the plan. This agency's qualification as the State educational agency is based on
1.21. The official title of the officer authorized by the State educational agency to submit State plan materials is
This paragraph is necessary to comply with the regulations and identifies the agency having administrative responsibility with respect to the State plan and which will represent the State in its dealings with the Federal Government. The legal authority for the agency's qualification must be cited.
1.22. The title and official address of the officer who has It is anticipated that in most States the officer will be the State treasurer. legal authority to receive and to have custody
1.23. The official title of the officer who on the State level will have authority to authorize expendi- tures under the State plan is
1.24. The official title of the officer and administrative unit within the State educational agency which will administer the plan is
1.25. The organization of the State staff for the adminis- tration of guidance and counseling, and testing program is
1.3. The State agency's authority: 1.31. The following cited statutes, regulations, legal opinions, and court decisions contain authority of the State educational agency to submit a State plan under secs. 501-505 of Public Law 85-864, as amended, and to administer the plan
1.32. The arrangements made by the State agency to administer programs of guidance and counseling, and testing, in public junior colleges and tech
This paragraph should clearly set forth the authority of the State educational agency under State law to submit the State plan and to administer the grams set forth therein, including a description of the supervisory relationships between the State agency and local educational agencies. Citations to, or copies of all directly pertinent statutes and interpretations of laws by appropriate State officials, whether by regulation, policy statement, opinions of the Attorney General, or court decisions must be certified as correct by the appropriate official. Where State rules, regulations, or statutes set forth the authority of the State agency over the administration of programs in public junior colleges and technical institutes cite such authority and include a copy of rules, regula
(Name of State educational agency) will participate in periodic consultations with the Com- missioner and his staff and will make such reports to the Commissioner as he may consider reasonably necessary to carry out his responsibilities under secs. 501-505 and 1004 (a) of Public Law 85-864, as amended. It also will com- ply with such provisions as the Commissioner may find necessary to assure the correctness and verification of such reports.
2.0. Fiscal management, accounting, and auditing procedures: 2.1. State laws and regulations: 2.11. The.
(Name of State education agency)
is governed by the following cited State laws and executive regulations with respect to the hiring of personnel and the purchase of and accounting for supplies, materials, and equipment. 2.12. These laws and regulations have been interpreted by pertinent legal opinions and court decisions, still in effect, the citations to which are.
tions, or statutes in the plan appendix. In the event the State agency does not have authority to administer programs in public junior colleges and technical institutes include herein reference to agreements between the State agency and participating junior colleges and technical institutes which set forth the arrangements made to insure State agency administration of such programs. If the State educational agency is prohibited from expending State funds to test students in any private or public school or junior college or technidal institute, state the legal basis for the conclusion and indicate each type or class of school to which the conclusion applies. In such case, the State should be aware of sec. 504(b) of title V which requires the Commissioner to arrange for testing of students in private schools. The cost of such testing will be deducted from the State's allotment.
This paragraph should be copied verbatim in the State plan. In effect, it states that regulation 143.9 will be observed.
What is desired is the general legal authority of the State agency to conduct its business. It will be unnecesssry to develop any obscure points with reference to the agency authority.
In the preparation of this subsection, it will be necessary to consult with the chief fiscal officer of the State. If there have been any such opinions or inter- pretations which materially affect the meaning of the cited laws or regulations, cite them here. If they have not been published in a form readily available to the Office of Education, copies of them should be provided in an appendix and a reference given to the appendix.
This subsection should be prepared with the assistance of the appropriate fiscal officer of the State. This paragraph should specify for State and local level expenditures the accounting basis to be used in determining and reporting expenditures made during a fiscal year, July 1, and ending the following June 30. If an accounting basis other than a cash accounting basis is used, this para- graph should indicate the period during which obligations will be liquidated. In the absence of State law or regulation governing expenditures or liquidation of obligations, the State should set forth the rule or rules which it will follow for reporting and documenting expenditures claimed under the State plan for Federal financial participation.
The plan shall indicate the State's intention to transfer funds to local agencies either as an advance or as reimbursement pursuant to regulation 143.17. The method of establishing the amount of Federal and State payment to local agencies shall be indicated and a statement given as to whether such payment will be uniform or will vary among participating agencies. If the ratio of reimbursement is variable, the basis of variation should be stated.
2.2. Fiscal records and auditing, State level:
2.21. The official accounts and documents showing re- ceipts and expenditures of funds by the State agency under the approved State plan will be maintained by the following agency:
Give name and location of agency. It is recognized that basic fiscal documents, such as purchase orders, requisitions, travel authorizations, vouchers, etc., required for an accurate and expeditious audit of State accounts, may be retained at places other than those where the official State accounts are maintained. Unless these source documents are kept at the same place as the accounts, sufficient additional information should be given to adequately establish the place or places where kept, including if appropriate, the name and location of agency which will have custody of official documents. (See regulation 143.6.)
Attention is directed to regulation 143.18 which specifies a certain time for maintenance of records. If State policy is not in harmony with these regulations, provisions should be made for meeting Federal requirements.
(Frequency of audit) Reports of such audits will be available in the office of the
2.3. Fiscal records and auditing, local level: 2.31. The official accounts and documents showing receipts and expenditures of funds by local agencies for programs approved under the State plan will be maintained by the following agency:
Give name or type of agency only. It is recognized that basic fiscal documents, such as purchased orders, requisitions, travel authorizations, vouchers, etc., required for an accurate and expeditious audit of local accounts, may be retained at places other than the places where official local accounts are main- tained. Unless these source documents are kept at the same place as the accounts, sufficient additional information should be given to identify the offices or agencies (whether State, county, or local) which will have custody of official documents.
Attention is directed to regulation 143.18(a) of the regulations which specifies a certain time for maintenance of records. If local policy is not in harmony with these regulations, provisions should be made for at least meeting Federal requirements. The plan should state the frequency of audits. If the reports of the audit are available in some other agency, so specify.
This subsection should also contain information concerning how the State agency will secure information to assure proper use of funds expended if the audit is to be carried out at the local level.
Describe according to State laws or regulations the requirements for local school district audits, stressing the nature of the audit, the authority of the State for prescribing such auditis (including citation to existing State law or regulation),
2.4. Identifying and prorating expenses.
3.0. Program for State supervisory and related Services. 3.1. Objectives of State supervisory program. 3.11. General objectives.
3.12. Public elementary school program objectives. 3.13. Public secondary school program objectives.
3.2. Objectives of consultative services in public junior colleges and technical institutes.
3.3. Description of State plan supervisory and related services program.
where the audits are prepared and by whom. If State law or regulation does not prescribe such audits, the State should set forth in this section how the State agency will assure the audits of local school districts participating in plan pro- grams will be performed, by whom, the nature of such audits, and under what conditions. Such description should indicate how the State will insure such local audit standards as-
(a) Auditors are sufficiently familiar with the title V-A program to formu- late an opinion regarding correctness of the amounts claimed by local agencies.
(b) Title V-A exceptions or questions raised by local auditors will be rou- a tinely brought to attention of the State officials responsible for ad- ministration of the program.
(c) Amounts expended locally for the title V-A program and amounts re- imbursed by the State agency, as shown in the local audit reports, will be compared with corresponding amounts in the records of the State agency. The following paragraph is an example of what a State might provide in the plan with respect to one type of expenditure, where appropriate. The State may propose a different method of proration provided it is consistent with State law. The intent of this paragraph is to define the method of identifying the expenditures and determining the portion properly chargeable to the program. "It is anticipated that some personnel will be working on programs under this plan and on other programs in the State department. Where the same individual is performing other functions these will appear in the position description together with the proportion of the individual's time which will normally be devoted to each activity. The salary of such individual will be prorated in accordance with periodic reports or statements signed by the individual or his supervisor. Travel expense will be charged in proportion to the actual time spent on each program. If other personnel, supplies, or equip- ment, are used in part for work not under a plan program, similar provisions will be made."
This paragraph must set forth the objectives intended to be accomplished by the plan program of State supervisory and related services in connection with guidance and counseling and testing programs.
This paragraph should deal with the State agency's supervisory and related services under the plan. It would be desirable if the description of the proposed program used such categories as are appropriate in regulation 143.25(a), 143.26, and 143.27. This section should describe the specific ways in which the State agency will seek to establish local programs of guidance and counseling, and testing in eligible schools under the plan to improve existing programs, render professional supervisory and related services to such programs and otherwise serve to strengthen the total State program of guidance and counseling, and testing in public elementary and secondary schools. This subsection should provide for utilizing other agencies or for cooperative arrangements if such are planned in accordance with regulation 143.28. Emphasis should be given to activities planned and State staff to be assigned such responsibilities. The testing program or the local guidance and counseling programs should be described only to the extent that such discussion clarifies the State's programs. Later paragraphs in the outline will call for descriptions of these other pro- grams. Regulations 143.2(a) and 143.8 are pertinent.
This paragraph should provide that the State will review and evaluate at least annually (a) the programs of State supervisory and related services; (b) the testing program; and (c) the local programs of guidance and counseling in public elementary and secondary schools, or when applicable, junior colleges and technical institutes. A report of such reviews should be included as a part of the State's annual narrative report.
3.5. Duties and qualifications of State personnel in professional This paragraph should give the titles and duties of positions and the qualifica- positions.
3.6. State advisory committee on guidance and counseling, and testing.
tions required for positions on the State professional staff assigned to the plan programs of guidance and counseling and testing described in paragraph 3.3. If any of the positions described in this paragraph are established by State laws or regulations which provide the above information, citations to them may be included in this section in lieu of details regarding duties or qualifications. The appropriate laws or regulations should be included in an appendix to the plan and it would be helpful if copies of cited State laws were also included. This paragraph should describe the general composition and method of estab- lishment of the committee and its duties, if one is established. It should be noted that regulation 143.7(b) does not require that a State establish an ad- visory committee.
This paragraph should set forth the objectives intended to be accomplished. Such objectives should be consistent with the purposes of testing outlined in regulation 143.29 and compatible with the activities set forth in regulation 143.8. If it is planned to provide a testing program which includes testing at more than one level-i.e., elementary and secondary-the State may desire to differenti- ate the objectives of such testing for each of the educational levels.
It is the intent of the act that all students attending public and other elementary and secondary schools or junior colleges and technical institutes be tested at some time during their attendance in order that the test results may be used in identifying students with outstanding ability and in counseling all students with respect to the objectives set forth in regulation 143.32. To further achieve these objectives Federal participation is made available for counseling and guidance programs described in regulation 143.33 and 143.35 for students in public elementary and secondary schools or junior colleges and technical institutes. Regulation 143.29 requires a testing program which includes at least 1 test not above grade 12. However, the overall programs of the State should be adequate to fulfill the purpose of the testing program as stated in regulation 143.29. Federal financial participation in the cost of grade-wide testing programs, including the purchase of tests, test scoring, and reporting services, is limited to the testing program described iu this section. The State should indicate the type of tests to be utilized to assess aptitudes and abilities and the grade level of the students to be tested. States should consult regulation 143.30 for definition of tests in which there may be Federal partici- pation. The testing of students enrolled in junior colleges or technical insti- tutes should be provided for in this section if it is planned to include such students in the plan testing program. (See subsec. 1.32.)
This section should describe the procedures to be established by the State agency in the selection, administration, scoring, and utilization of tests under
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