The Government of the District of Columbia

two Houses.

An office, agency or other establishment in the judicial branch.

§301-1.2 What is an "employee" for purposes of TDY allowances?

An "employee" is:

(a) An individual employed by an agency, regardless of status or rank; or (b) An individual employed intermittently in Government service as an expert or consultant and paid on a daily when-actually-employed (WAE) basis;

or

(c) An individual serving without pay or at $1 a year (also referred to as "invitational traveler").

§301-1.3 Who is eligible for TDY allowances?

This chapter covers the following individuals:

(a) Employees traveling on official business;

(b) Interviewees performing pre-employment interview travel;

(c) Employees who must interrupt official business travel to perform emergency travel as a result of an incapacitating illness or injury or a personal emergency situation; and

(d) Threatened law enforcement/investigative employees and members of their family temporarily relocated to safeguard their lives because of a threat resulting from the employee's assigned duties.

Sec.

PART 301-2-GENERAL RULES

301-2.1 Must I have authorization to travel? 301-2.2 What travel expenses may my agency pay?

301-2.3 What standard of care must I use in incurring travel expenses?

301-2.4 For what travel expenses am I responsible?

301-2.5 What travel arrangements require specific authorization or prior approval? AUTHORITY: 5 U.S.C. 5707; 31 U.S.C. 1353; 49 U.S.C. 40118.

SOURCE: 63 FR 15955, Apr. 1, 1998, unless otherwise noted.

§301-2.1 Must I have authorization to travel?

Yes, generally you must have written or electronic authorization prior to incurring any travel expense. If it is not practicable or possible to obtain such authorization prior to travel, your agency may approve a specific authorization for reimbursement of travel expenses after travel is completed. However, written or electronic advance authorization is required for items in §301-2.5 (c), (i), (n), and (0) of this part.

§301-2.2 What travel expenses may my agency pay?

Your agency may pay only those expenses essential to the transaction of official business, which include:

(a) Transportation expenses as provided in part 301-10 of this chapter; (b) Per diem expenses as provided in part 301-11 of this chapter;

(c) Miscellaneous expenses as provided in part 301-12 of this chapter; and

(d) Travel expenses of an employee with special needs as provided in part 301-13 of this chapter.

(c) Use of reduced fares for group or charter arrangements;

(d) Use of cash to pay for common carrier transportation;

(e) Use of extra-fare train service; (f) Travel by ship;

(g) Use of a rental car;

(h) Use of a Government aircraft; (i) Payment of a reduced per diem rate;

(j) Payment of actual expense;

(k) Travel expenses related to emergency travel;

(1) Transportation expenses related to threatened law enforcement/investigative employees and members of their families;

(m) Travel expenses related to travel to a foreign area;

(n) Acceptance of payment from a non-Federal source for travel expenses, see chapter 304 of this subtitle; and

(0) Travel expenses related to attendance at a conference.

NOTE TO $301-2.5: Paragraphs (c), (i), (n), and (0) of this section require a written or electronic advance authorization.

PART 301-10-TRANSPORTATION

Sec.

EXPENSES

Subpart A-General

301-10.1 Am I eligible for payment of transportation expenses?

301-10.2 What expenses are payable as transportation?

301-10.3 What methods of transportation may my agency authorize me to use? 301-10.4 How does my agency select the method of transportation to be used? 301-10.5 What are the presumptions as to the most advantageous method of transportation?

301-10.6 What is my liability if I do not travel by the selected method of transportation?

301-10.7 How should I route my travel? 301-10.8 What is my liability if, for personal convenience I travel by an indirect route or interrupt travel by a direct route?

Subpart B-Common Carrier Transportation 301-10.100 What types of common carrier transportation may I be authorized to

USE OF UNITED STATES FLAG AIR CARRIERS 301-10.131 What does United States mean? 301-10.132 Who is required to use a U.S. flag air carrier?

301-10.133 What is a U.S. flag air carrier? 301-10.134 What is U.S. flag air carrier service?

301-10.135 When must I travel using U.S. flag air carrier service?

301-10.136 What exceptions to the Fly Amer

ica Act requirements apply when I travel between the United States and another country?

301-10.137 What exceptions to the Fly America Act requirements apply when I travel solely outside the United States, and a U.S. flag air carrier provides service between my origin and destination? 301-10.138 In what circumstances is foreign air carrier service deemed a matter of necessity?

301-10.139 May I travel by a foreign air car

rier if the cost of my ticket is less than traveling by a U.S. flag air carrier? 301-10.140 May I use a foreign air carrier if the service is preferred by or more convenient for my agency or me?

301-10.141 Must I provide any special certification or documents if I use a foreign air carrier?

301-10.142 What must the certification include?

301-10.143 What is my liability if I improperly use a foreign air carrier?

TRAIN

301-10.160 What classes of train accommodations are available?

301-10.161 What class of train accommodations must I use?

301-10.162 When may I use first-class train accommodations?

301-10.163 What is an extra-fare train?

measurements for my travel? 301-10.303 What am I reimbursed when use of a POV is determined by my agency to be advantageous to the Government? 301-10.304 What expenses are allowable in addition to the allowances prescribed in §301-10.303?

301-10.305 How is reimbursement handled if another person(s) travels in a POV with me?

301-10.306 What will be reimbursed if I am authorized to use a POV instead of a taxi for round-trip travel between my residence and office on a day of travel requiring an overnight stay?

301-10.307 What will I be reimbursed if I use a POV to transport other employees? 301-10.308 What will I be reimbursed if I

park my POV at a common carrier ter

minal while I am away from my official station?

301-10.309 What will I be reimbursed if I am authorized to use common carrier transportation and I use a POV instead? 301-10.310 What will I be reimbursed if I am authorized to use a Government automobile and I use a privately owned automobile instead?

Subpart E-Special Conveyances 301-10.400 What types of special conveyances may my agency authorize me to use?

301-10.401 What types of charges are reim

bursable for use of a special conveyance? 301-10.402 What will I be reimbursed if I am authorized to use a special conveyance and I use a POV instead?

301-10.403 What is the difference between a Government aircraft and an aircraft hired as a special conveyance?

TAXICABS, SHUTTLE SERVICES, OR OTHER COURTESY TRANSPORTATION

301-10.420 When may I use a taxi or shuttle service?

301-10.421 How much will my agency reim

burse me for a tip to a taxi, shuttle service, or courtesy transportation driver?

RENTAL AUTOMOBILES

301-10.450 When can I use a rental vehicle? 301-10.451 May I be reimbursed for the cost of collision damage waiver (CDW) or theft insurance?

301-10.452 May I be reimbursed for personal accident insurance? 301-10.453 What is my liability for unauthorized use of a rental automobile obtained with Government funds?

AUTHORITY: 5 U.S.C. 5707; 40 U.S.C. 486 (c); 49 U.S.C. 40118.

SOURCE: FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, unless otherwise noted.

Subpart A-General

§ 301-10.1 Am I eligible for payment of transportation expenses?

Yes, when performing official travel, including local travel.

§ 301-10.2 What expenses are payable as transportation?

Fares, rental fees, mileage payments, and other expenses related to transportation.

§301-10.3 What methods of transportation may my agency authorize me to use?

Your agency may authorize:

(a) Common carrier transportation (e.g., aircraft, train, bus, ship, or local transit system) under Subpart B;

(b) Government vehicle under Subpart C;

(c) POV under Subpart D; or

(d) Special conveyance (e.g., taxi or commercial automobile) under Subpart

E.

§301-10.4 How does my agency select the method of transportation to be used?

Your agency must select the method most advantageous to the Government, when cost and other factors are considered. Under 5 U.S.C. 5733, travel must be by the most expeditious means of transportation practicable and commensurate with the nature and purpose of your duties. In addition, your agency must consider energy conservation, total cost to the Government (including costs of per diem, overtime, lost worktime, and actual transportation costs), total distance traveled, number of points visited, and number of travelers.

§301-10.5 What are the presumptions

as to the most advantageous method of transportation?

(a) Common carrier. Travel by common carrier is presumed to be the most advantageous method of transportation and must be used when reasonably available.

(b) Government automobile. When your agency determines that your travel must be performed by automobile, a Government automobile is presumed to be the most advantageous method of transportation.

§ 301-10.6 What is my liability if I do not travel by the selected method of transportation?

If you do not travel by the method of transportation required by regulation or selected by your agency, any additional expenses you incur will be borne by you.

§301-10.7 How should I route my travel?

You must travel to your destination by the usually traveled route unless your agency authorizes or approves a different route as officially necessary.

§ 301-10.8 What is my liability if, for personal convenience, I travel by an indirect route or interrupt travel by a direct route?

Your reimbursement will be limited to the cost of travel by a direct route or on an uninterrupted basis. You will be responsible for any additional costs.

Subpart B-Common Carrier
Transportation

§301-10.100 What types of common carrier transportation may I be authorized to use?

You may be authorized to use airline, train, ship, bus, or local transit system.

AIRLINE

§ 301-10.106 What are the basic requirements for using airlines?

The requirements for using airlines fall into three categories:

(a) Using contract carriers, when available;

(b) Using coach class service, unless premium class or first-class service is authorized;

(c) Using U.S. flag air carrier or (ship) service, unless use of foreign air carrier or (ship) is authorized.

[63 FR 15955, Apr. 1, 1998; 63 FR 35537, June 30, 1998]

USE OF CONTRACT CITY-PAIR FARES

§ 301-10.107 When must I use a contract city-pair fare?

You must always use a contract citypair fare (an Internet list of city-pairs is available at http://pub.fss.gsa.gov/services/citypairs), if you are a civilian employee of an agency (see § 301-1.1 of this chapter), unless one or more of the following conditions exist(s):

(a) Space or a scheduled contract flight is not available in time to accomplish the purpose of your travel, or use of contract service would require you to incur unnecessary overnight

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