tions taken to alleviate cited problems or deficiencies. 11. GSA Review Process. a. GSA will periodically conduct separate reviews of agencies' IRM activities to complement and supplement agency efforts. Prior to initiation of a GSA-conducted IRM review, the designated senior official will be informed of its scope and the manner in which it will be conducted. These reviews will initially take place during the fiscal year following agency start-up. b. The reviews will be conducted in an atmosphere which will allow for a free and open exchange of information. Potential problems and recommended solutions will be discussed during the course of the review so that agencies may initiate corrective action prior to formal reporting. c. Results of these reviews will be provided by GSA to the agency in draft form. Agencies shall have thirty days to respond to the report before it is finalized. d. Comments will be reviewed and discussed with the agency with appropriate revisions being made prior to issuance of a final report. e. Final reports will be provided to the agency and will also be included in the consolidated report to OMB. 12. IRM Review Program Initiation. a. The IRM review program will be initiated for FY 1986. Agency plans shall be submitted within 60 days after the call goes out. The first submission of review synopses will be on or before November 1, 1986. b. Agencies will be phased into the review process. (See Attachment E.) The first triennial review cycle ends with reports due November 1, 1988. Therefore, the first triennial report will be submitted in FY 1989. Until the cycle is in full operation in FY 1988, GSA will submit annual consolidated reports to OMB. c. The reports called for in this temporary regulation have been cleared in accordance with FPMR 101-11.111 and are assigned Interagency Report Control Number 0326– GSA-XX. 13. Agency actions. Pending the issuance of an amendment of the Federal Information Resources Management Regulation, agencies shall follow the policies and procedures in this temporary regulation. 14. Information and assistance. a. This review program is administered by the Procurement Management and Review Branch (KMAP) in GSA's Office of Information Resources Management. Advice and assistance are available as resources permit. The branch can be contacted by writing or calling: General Services Administration, 1EDITORIAL NOTE: 41 CFR Part 101-11 was recodified and reissued in Parts 201-22 and 201-45 at 50 FR 26908, June 28, 1985. KMAP, Washington, DC 20405, Telephone-(202) 566-1332 or FTS 566-1332. b. Inquiries concerning this regulation should be directed to Phillip R. Patton, Policy Branch (KMPP), Office of Information Resources Management, Telephone (202) 566-0194 or FTS, 566-0194. 15. Submission of comments. The views of agencies and other interested parties are invited regarding the effect or impact of this regulation and the policy and procedures that should be adopted in the future. All comments received by June 24, 1985, will be. considered. Comments should be addressed to GSA (KMPP), Washington, DC 20405. RAY KLINE, Acting Administrator of General Services. [FIRMR Temp. Reg. 10, Supplement 1] December 17, 1986. INFORMATION RESOURCES MANAGEMENT REVIEWS 1. Purpose. This supplement makes pen and ink changes to FIRMR Temporary Regulation 10 and extends its expiration date for 2 additional years. Accordingly, the comment period is also extended to March 31, 1987. This extension will permit additional program experience to be incorporated into the codification amendment. Under this 2year extension, the intent is to modify and codify this temporary regulation as a FIRMR amendment during calendar year 1988. 2. Expiration date. The expiration date of this temporary regulation is extended from December 31, 1986, to December 31, 1988. 3. Explanation of changes. The following pen and ink changes are made in FIRMR Temporary Regulation 10: a. In paragraph 6b, change the lead statement from "IRM reviews have for principal objectives" to "The four principal objectives of the Federal IRM Program are:". b. In the 9th line of paragraph 8, after "(OMB Circular A-76);" insert "IRM activity, privacy, and security reviews (OMB Circular A-130);". c. In paragraph 9, change "bulletin" to "issuance". d. In paragraph 9a(2), change "agency" to "agency-specific". e. In paragraph 10a(2)(ii), change "agency" to "agency-specific". f. In paragraph 12c, change "FPMR 10111.11" to "FIRMR 201-45.6". g. In paragraph 15, change June 24, 1985" to "March 31, 1987," to extend the comment period for this temporary regulation. h. Replace Attachments A, B, C, and D with new Attachments A, B, C, and D. T.C. GOLDEN, Administrator of General Services. ATTACHMENT A-AGENCY IRM REVIEW PLAN FORMAT THREE YEAR CYCLE: FY 8x - 8x YEAR 1 For Each Agency/Bureau IRM Review Program: Agency: Priority Review Areas: (As identified in Triennial Objectives: For Each Year 1 Review: Title of Review: Agency Review Number: Brief Description: Review Milestones and Schedules: Agency Contact and Telephone Number: Title of Review: Agency Review Number: Primary Findings: Recommendations: Intitiatives and Actions: Agency Contact and Telephone Number: [This format shall only be used as a guide and will not be printed, reproduced or stocked] [FIRMR Temp. Reg. 10; Supplement 2] December 1, 1988. INFORMATION RESOURCES MANAGEMENT 1. Purpose. This supplement extends the expiration date of FIRMR Temporary Regulation 10 for an additional two years and describes an alternate procedure for small agencies to report on their information resources management (IRM) activities under the Federal IRM Review Program. The extension will permit additional program experience to be incorporated into the codification amendment. The intent is to modify and codify this temporary regulation as a FIRMR amendment by the end of calendar year 1990. 2. Expiration date. The expiration date of this temporary regulation is extended from December 31, 1988, to December 31, 1990. 3. Alternate reporting procedure. Temporary Regulation 10, paragraph 10, describes the triennial process for agencies to review and report on their IRM activities under the Federal IRM Review Program. Although all agencies are responsible for meeting the review requirements of the program, small agencies (those with fewer than 50 IRM personnel and less than $5 million in IRM obligations for the first year review cycle) may elect to waive submission of the initial plan and interim update reports, and use the alternate reporting procedure provided for in this supplement. Agencies electing to use the alternate reporting procedure are only required to report as follows: a. Notify GSA (in writing) of the decision to use the alternate reporting procedure no later than November 1 in year one of the review cycle, and b. Submit a final triennial report to GSA at the end of the cycle. RICHARD G. AUSTIN, Acting Administrator of General Services. [FIRMR Temp. Reg. 13] November 28, 1986. FIRMR IMPLEMENTATION OF THE "PAPERWORK REDUCTION REAUTHORIZATION ACT OF 1986" (TITLE VIII, PUB. L. 99-500) 1. Purpose. This regulation implements certain provisions of Title VIII-The Paperwork Reduction Reauthorization Act of 1986, Pub. L. 99-500 signed October 18, 1986. 2. Effective date. This temporary regulation is effective December 23, 1986. The pro visions shall be applied to solicitations for the acquisition of certain automatic data processing equipment issued on and after the effective date. The delegations of authority provision addressed in paragraph 5c. applies retroactively to the enactment of Pub. L. 99-500; i.e., October 18, 1986. 3. Expiration date. This temporary regulation expires December 23, 1987. 4. Background. Among other purposes, Title VIII of Pub. L. 99-500 provides a statutory definition of automatic data processing equipment under Pub. L. 89-306 (Brooks Act), as amended (40 U.S.C. 759). (See Congressional Record, Part II, H 10701, October 15, 1986.) Pending a more comprehensive rulemaking, the intent of this temporary regulation is to promptly implement this legislation. 5. Explanation of changes. manage (c) The Paperwork Reduction Reauthorization Act of 1986, Pub. L. 99-500 [44 U.S.C. 3502(13)] defines the term "information resources management" to mean the planning, budgeting, organizing, directing, training, promoting, controlling, and management activities associated with the burden, collection, creation, use, and dissemination of information by agencies, and includes the management of information and related resources such as automatic data processing equipment (as such term is defined in section 111(a) of the Federal Property and Administrative Services Act of 1949 (40 U.S.C. 759(a))." The Office of Management and Budget has broad Governmentwide authorities and functions [44 U.S.C. 3504] for accomplishing all purposes of the Act. § 201-1.103 Applicability. (b) ADP activities. (1) The FIRMR applies to the management, acquisition, and use of automatic data processing equipment as the term is defined in Pub. L. 99-500 (40 U.S.C. 759(a)(1)). For the purpose of this § 2011.103(b), the term "automatic data processing equipment" means any equipment or interconnected system or subsystems of equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching interchange, transmission, or reception of data or information (i) By a Federal agency, or (ii) Under a contract with a Federal agency which or (A) Requires the use of such equipment, (B) Requires the performance of a service or the furnishing of a product which is performed or produced making significant use of such equipment. (2) The term automatic data processing equipment includes— (i) Computers; (ii) Ancillary equipment; (iii) Software, firmware, and similar procedures; (iv) Services, including support services; and (v) Related resources as defined by regulations issued by the Administrator of General Services. (3) The term automatic data processing equipment does not apply to- (i) Automatic data processing equipment acquired by a Federal contractor which is incidental to the performance of a Federal contract; (ii) Radar, sonar, radio, or television equipment; (iii) The procurement by the Department of Defense of automatic data processing equipment or services if the function, operation, or use of which (A) Involves intelligence activities; (B) Involves cryptologic activities related to national security; (C) Involves the command and control of military forces; (D) Involves equipment which is an integral part of a weapon or weapons system; or (E) Is critical to the direct fulfillment of military or intelligence missions, provided that this exclusion shall not include automatic data processing equipment used for routine administrative and business applications such as payroll, finance, logistics, and personnel management; or (iv) The procurement of automatic data processing equipment or services by the Central Intelligence Agency. |