Subpart 201-1.5-Agency And Public Participation

§ 201-1.501 Definition of significant changes.

"Significant changes" to the FIRMR, as used in Subpart 201-1.5, means changes that alter the substantive meaning of the FIRMR and are anticipated to have impact on the public or on agency information resources or program activities. This does not include editorial, stylistic, or other changes that have no impact on the substantive meaning of the FIRMR.

§ 201-1.502 Solicitation of agency and public views.

(a) Views of interested parties will be considered in formulating policies and regulations under the FIRMR.

(b) The opportunity to submit written comments on proposed significant changes to the FIRMR will be provided by a notice in the FEDERAL REGISTER. Each of these notices will

(1) Include the text of the proposal or a summary and a statement specifying where the full text may be obtained; and

(2) Request interested parties to submit comments on the proposed coverage, addressed to the General Services Administration, Regulations Branch (KMPR), Washington, DC 20405, for consideration in the formulation of the final coverage that will be published in the FEDERAL REGISTER.

(c) The length of the comment period will not be less than 30 days. Normally, at least 60 days will be given for the receipt of comments.

(d) Comments need not be solicited if the proposed coverage does not constitute a significant change to the FIRMR.

(e) The Administrator of General Services may issue a temporary change to the FIRMR where solicitation of comments is impractical due to urgent and compelling circumstances (e.g., when a new statute must be implemented in a relatively short period of time). However, provisions will be made for a public comment period of at least 30 days for consideration in the formulation of the final change to the FIRMR.

AUTHORITY: Sec. 205(c), 63 Stat. 390; 40 U.S.C. 486(c) and sec. 101(f), 100 Stat. 1783345; 40 U.S.C. 751(f).

§ 201-2.000 Scope of part.

This part defines various words and terms used in the FIRMR. In some instances, for convenience, the definitions which are prominent in an individual part or subpart are reprinted in that part or subpart. The selection or nonselection of a particular definition to be reprinted in an individual subpart, however, does not affect the applicability of all definitions in this Part 201-2 to that part or subpart. Definitions with limited applicability are identified and their applicability is stated.

[50 FR 4334, Jan. 30, 1985]

"ADP" means automatic data processing.

"ADP equipment system” means an operational or managerial entity of general purpose ADPE components containing at least one separate identifiable central processing unit and such other components as input/output devices and storage units.

"ADP fund" means a financing mechanism administered by GSA and which, subject to GSA approval, is available without fiscal year limitation for financing the acquisition of ADPE and related items by lease, purchase, transfer, or otherwise.

"ADP resource" means (1) automatic data processing equipment (ADPE), software, firmware, or related supplies as defined in § 201-2.001, (2) ADP management, technical, or operations personnel, or (3) a contracted commercial ADP service or ADP support service.

"ADP resource system" means a combination of ADP resource elements organized to perform specific or types of specific ADP requirements. ADP equipment systems and systems using commercial ADP services are included.

"ADP services" means the computation or manipulation of data by computers in support of administrative, financial, communicative, scientific, and other similar Federal agency data processing applications. This term includes teleprocessing (including

remote batch) and local batch processing. (See also "commercial ADP services.")

"ADP sharing" means the provision of available ADP resources to users by an organization with no primary responsibility for supporting those users.

"ADP simulation" means the physical or mathematical representation of all or part of a computer system (including software) used for predicting or evaluating performance.

"ADP support services" means services, except maintenance services (see definition, this section), that are adjunct and essential to agency ADP activities but do not involve the actual computation or manipulation of data by a computer. This term includes source data entry, computer output microfilming, conversion, training, studies, facilities management of Government furnished ADP equipment, systems analysis and design, programing, equipment operation, and computer performance evaluation. (See also "commercial ADP support services.")

"ADP system security" means the degree of protection of ADP equipment and data that is estabished through the application of technological safeguards, physical security measures, and administrative procedures applied to a sensitive application system, its component facilities and equipment, its software, and its data to ensure protection of a computer system and its telecommunications.

"ADP unit" means any organizational element of the Federal Government which:

(a) Uses or plans to use ADPE; (b) Uses or plans to use commercial ADP services;

(c) Has organizational components which perform ADP management, development, programming, selection, or implementing functions; or

(d) Has Government contractors, including educational institutions and other not-for-profit contractors or organizations, who operate ADP equipment in the performance of work under cost reimbursement-type contracts or subcontracts when: (1) equipment is leased and the total cost of leasing is to be reimbursed under one or more cost reimbursement-type contracts; (2) equipment is purchased by

the contractor for the account of the Government or title will pass to the Government; (3) equipment is furnished to the contractor by the Government; or (4) equipment is installed in Government-owned contractor-operated facilities.

“Agency, as used in Subpart 201-6.1" is defined in 5 U.S.C. 551(1). It means any executive department, military department, Government corporation, Government-controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), and any independent regulatory agency.

"Agency controls, as used in Part 201-7" means those administrative and personnel measures used in conjunction with ADP administrative, technical, and physical security measures to achieve adequate comprehensive security.

“Agency, agency."

Federal"-see "Federal

"Agency procurement request (APR)" means a request by a Federal agency for GSA to acquire ADPE, commercially available software, maintenance services, and commercial ADP services or for GSA to delegate the authority to acquire these items.

“Analog computer" means a computer that operates on continuous data as distinguished from discrete data. It translates physical conditions such as flow, temperature, pressure, angular position, or voltage into related mechanical quantities and uses mechanical or electrical equivalent circuits as an analog for the physical phenomenon being investigated.

"Application software"-see "Software terms."

"Automated translation"-see "Software terms."

"Automatic data processing equipment (ADPE)" means general purpose, commercially available, mass-produced automatic data processing devices; i.e., components and the equipment systems configured from them together with commercially available software packages that are provided and are not priced separately, and all documentation and manuals relating thereto, regardless of use, size, capacity, or price, that are designed to be applied

to the solution or processing of a variety of problems or applications and are not specially designed (as opposed to configured) for any specific application.

(a) Included are:

(1) Main-frame, mini, and micro digital, analog, or hybrid computers;

(2) Auxiliary or accessorial equipment, such as plotters, tape cleaners, tape testers, data conversion equipment, source data automation recording equipment (optical character recognition devices, computer input/ output microfilm and other data acquisition devices), or computer performance evaluation equipment; etc., designed for use with digital, analog, or hybrid computer equipment, either cable or modem connected, wire connected, or stand-alone, and whether selected or acquired with a computer or separately;

(3) Punched card accounting machines that can be used in conjunction with or independently of digital, analog, or hybrid computers;

(4) Devices used to control and transfer data and/or instructions to and from a central processing unit (CPU), including data transmission terminals, batch terminals, display terminals, modems, sensors, multiplexors, and concentrators;

(5) Storage devices that are designed to be cable connected for use on line in which data can be inserted, retained, and retrieved for later use;

(6) General purpose mini or microcomputers used as control mechanisms where computer technology is essential in controlling, monitoring, measuring, and directing processes, devices, instruments, or other equipment (see also §§ 201-24.202 and 201-24.203); and

(7) Equipment used in office automation applications that is designed to be controlled by a general purpose data processing language primarily to be applied through the internal execution of a series of instructions, not limited to specific key stroke functions, and designed to process a variety of applications.

(b) Excluded are:

(1) ADPE systems and components specially designed (as opposed to configured) and produced to perform computational, data manipulation, or con

trol functions, but which have no general purpose applicability;

(2) ADPE that is modified at the time of production to the extent that: (i) It no longer has a commercial ADP market; or

(ii) It cannot be used to process a variety of applications; or

(iii) It can be used only as an integral part of a non-ADP system.

"Automatic release date (ARD)" means the date established by GSA on which screening or advertising of excess Government-owned ADPE or exchange/sale ADPE to Federal agencies is terminated. The ARD signifies the date that Government-owned ADPE is transferred from excess to surplus status or the date the ADPE is released for exchange/sale. For Government-leased ADPE, the ARD is the date established by the holding agency as the date on which the equipment will be returned to the supplier.

"Availability list" means a listing of excess and exchange/sale ADPE available for reutilization by Federal agencies.

"Cannibalization"

re

means the moval of a part or device which is not identifiable by a manufacturer's type or model number from an ADP component which is identifiable by a manufacturer's type or model number; or, the removal of any part or device from an ADP component which would cause that component not to function as intended by its manufacturer.

"Capability validation of an ADP equipment system" means the technical verification of the ability of a proposed ADPE configuration, replacement component, or the features or functions of its software, to satisfy functional requirements. The intent of capability validation is to ensure that the proposed ADP resource can provide the required functions. ADP performance requirements are not implied or measured in the validation. Examples of ADPE capability validation include:

(a) Operational Capability Demonstrations (OCDS) of the functions of the hardware, operating system or support software;

(b) Verification of conformance with pertinent ADP standards;

contractors.

"Commercial ADP services and support services subject to the Privacy Act" means those ADP services and ADP support services performed by Government contractors in connection with the operation by or on behalf of any executive agency of a system of records on individuals to accomplish an agency function from which information is retrieved by the name of an individual or some identifying number, symbol, or other identifying particular assigned to the individual. Therefore, the requirement is subject to the Privacy Act of 1974 (Pub. L. 93-579, 5 U.S.C. 552a). (See also OMB Circular No. A-130, December 12, 1985, for policies and guidelines.)

"Commercial ADP support services" means the performance of ADP support services on a nonpersonal services basis.

"Commercially available software”— see "Software terms."

"Common-use software"-see "Software terms.”

"Comparative cost analysis for purposes of telecommunications acquisition." See Temp. Reg. 4.

“Compatibility limited requirement” means a statement of ADP equipment or service requirements expressed in terms that require the items to be compatible with the existing software or ADP equipment.

"Compiler" means the combination of equipment and software/firmware elements used to convert a source program written in a high level programing language into a form capable of being executed by a computer, or to cause a source program written in a high level programing language to be executed on a computer. The terms

"interpreter" and "processor" can be used interchangeably with the term "compiler".

"Computer data base"-see "Software terms".

"Computer

output microform (COM)" -see "Microform terms."

"Computer performance evaluation" means the measurement or simulation of system software and hardware performance in the normal processing environment in order to identify any possible improvements in portions of the systems software or modifications of hardware configuration.

"Computer program”—see "Software terms".

"Computer software documentation"-see "Software terms”.

"Condition codes"-Single-position alpha-numeric condition codes shall be used to define the condition of all excess ADPE and supplies reported to GSA for reutilization. These codes are defined in FPMR § 101-43.4801(e) and (f). The condition code reporting procedure is outlined in § 201-33.011.

"Consensual, as used in Subpart 201-6.2" means that one party to a telephone conversation has given prior consent to the interception or recording of the conversation.

"Consolidation" means the act of merging separate groupings of ADP resources into one ADP entity through joint utilization, establishment of a Federal Data Processing Center, or through some other similar cooperative arrangement.

"Continuation sheet”—see “Stationery terms."

"Copy terms" include

(a) "Copier" means a machine that creates paper copies directly without requiring the creation of an intermediate master or plate for each original.

(b) "Copy" means a duplicate of a document previously created.

(c) "Copying" means the making of copies whether by copier or duplicator.

(d) "Copying equipment" means either copiers or duplicators.

(e) "Duplicator" means a machine that produces paper copies through the use of an intermediate master.

"Correspondence" means letters, form letters, telegrams, memoranda, endorsements, summary sheets, postal

cards, memo routing slips, and other written communications.

"Data, facsimile, and record telecommunication services" means telecommunication services used for all types of data transmission, including data, facsimile, graphic, and record (including teletypewriter and telegraph) transmission but not including services used exclusively for voice, radio, video or audio transmission, or secure telecommunications purposes.

"Data processing facility” means the personnel, hardware, software, and physical facilities of an organizational entity whose primary function is the operation of one or more computers. A data processing facility includes:

(a) The personnel who operate computers; develop and maintain software; provide user liaison and training; schedule jobs and computer time; prepare and control input data; control, reproduce, and distribute output data; maintain tape and disk libraries; provide security; maintenance, and custodial services; and manage or provide administrative support to other personnel engaged in these activities.

(b) The owned, rented, or leased computer and telecommunications hardware including central processing units; associated peripheral equipment such as control or switching units, disk drives, tape drives, drum storage, printers, card readers, and consoles; data entry equipment; data reproduction, decollation, booking, and binding equipment; and telecommunications equipment used for the transfer of data between remote sites and the facilities including telecommunications control units, terminals, modems and dedicated phone lines.

(c) The general purpose software including operating system software, utilities, sort, merge, language processors, access methods, data base processors, and other similar multiuser soft

ware.

(d) The physical facilities including computer rooms; tape and disk libraries, stockrooms and warehouse space; office space; physical fixtures such as desks, chairs, storage, and file cabinets; general office telephones; and general office duplicating equipment, calculators, typewriters, and similar office machines.