Subpart 101-3.2-Annual Report Real Property Owned by the United States

§ 101-3.200 Scope of subpart.

This subpart prescribes the procedure and forms to be used by executive agencies in connection with annual reports on real property owned by the United

States.

§ 101-3.201 Reporting agency.

Reports on real property owned by the United States shall be submitted by the agency responsible for the maintenance of real property records and accounts as prescribed by General Accounting Office principles and standards and illustrated in 2 GAO 1270 and 2 GAO 7030; i.e., the agency which has control of and the authority to assign and reassign the use of the property or any portion thereof. For purposes of this inventory, the above rule shall apply regardless of the manner of acquisition or which agency is currently using the property. For example:

(a) For general purpose buildings, such as office buildings or warehouses, which are occupied by a Federal agency or agencies upon determination by GSA, and for which GSA is responsible for elevator and guard service, and for cleaning and maintenance, GSA is the reporting agency.

(b) For special purpose buildings, such as Coast Guard stations, military reservations, hospitals, and prisons, those agencies having control of building management and operation including authority to assign or reassign space in such buildings, will be considered as the reporting agencies.

§ 101-3.202 Coverage.

The annual reports of real property cwned by the United States shall cover land, buildings, and other structures and facilities owned by the United States throughout the world. These reports shall include the following:

(a) Unreserved public domain lands. (b) Public domain lands reserved for national forests, national parks, military installations, or other purposes.

(c) Real property acquired by purchase, construction, donation, and other methods.

(d) Real property in which the Government has a long-term interest con

sidered by the reporting agency as being equivalent to ownership.

(e) Buildings or other structures and facilities owned by the Government whether or not located on Governmentowned land.

(f) Excess and surplus real property. (The reporting agency, as defined in $101-3.201, shall continue to retain accountability and report excess and surplus real property pending its transfer to a Federal agency or disposal.)

(g) Buildings being acquired under the terms of the Public Buildings Purchase Contract Program or Lease Purchase Agreements (39 U.S.C. 2103, 40 U.S.C. 356). Buildings shall be reported upon completion of construction. Separate annual reports shall also be submitted for real properties held in trust by the Federal Government. § 101-3.203 Exclusions.

Annual inventory reports on real property owned by the United States shall not include the following:

(a) Properties acquired through foreclosure, confiscation, or seizure to be liquidated in settlement of a claim or

debt to the Federal Government.

(b) Rights-of-way or easements granted to the Government.

(c) Lands administered by the United States under trusteeship by authority of

the United Nations.

(d) Machinery and processing equipment which are not part of the realty. (e) Land held under permit from another Government agency.

§ 101-3.204 Reports to be submitted.

(a) Each agency shall prepare in accordance with instructions in § 1013.4901-1166(I) and submit to GSA a separate report on GSA Form 1166, Annual Report of Real Property Owned by the United States (see § 101-3.4901-1166) for:

(1) Each newly acquired or previously omitted installation.

(2) Each installation received by transfer from another Federal agency which is not merged with an existing installation.

(3) Each installation with increases or decreases in cost of $1,000 or more affecting any line item or the total for the installation.

(4) Each installation declared excess or surplus, in whole or in part.

(6) Each installation for which a revision of an entry on a previous report is necessary to reflect a change in the name of an installation, date or method of acquisition of property, acreage, number and/or floor area of buildings, or predominant usage category of land, buildings, or other structures and facilities.

(b) Each agency shall prepare, in accordance with instructions in § 1013.4901-1209(I) and submit to GSA a separate report on GSA Form 1209, Summary of Number of Installations Owned by the United States (see § 101-3.49011209) for each bureau or other major organizational unit, for (1) properties in the United States; and (2) properties outside the United States. Reports on GSA Form 1209 shall be submitted

§ 101-3.205 Optional reporting method.

Agencies with electrical accounting machine equipment may make arrangements with the GSA, Office of Finance and Administration, to furnish detailed machine listings together with the supporting punch cards, in lieu of GSA Forms 1166. However, GSA Forms 1209 shall be submitted as prescribed in § 101-3.204(b).

§ 101-3.206 Preparation and due dates.

The annual inventory reports prescribed in § 101-3.204 shall be prepared as of June 30, each year. An original and one copy of each report shall be submitted to the General Services Administration, Office of Finance and Administration, Washington, D.C., 20405. not later than September 1.

(a) The annual report of real property leased to the United States shall include all real property leased from private individuals, organizations, and municipal, county, State, and foreign governments, as evidenced by a written agreement involving a monetary consideration and a landlord-tenant relationship. It shall also include right of use and occupancy obtained under eminent domain proceedings or equivalent procedures.

(b) Real property leased rent free or for nominal rental may be included when the property is considered significant by the reporting agency. 35 Comp. Gen. 713 is suggested as a guide to help resolve questions pertaining to the definition of nominal payment.

§ 101-3.303 Exclusions.

Items to be excluded from the annual reports are: (a) real property occupied under permit or other arrangements with other Federal agencies or wholly owned Federal Government corporations; (b) leasehold improvements (Governmentowned buildings or structures located on

leased land shall be reported as owned); (c) rights-of-way and easements; and (d) real property leased rent free or for nominal rent when property is not considered significant by the reporting agency.

§ 101-3.304 Reports to be submitted.

(a) Each agency shall prepare, in accordance with instructions in § 101-3.4901-1166A (I) and submit to GSA a report of its leased real property holdings on GSA Form 1166A, Annual Report of Real Property Leased to the United States (see § 101-3.4901-1166A).

(b) Each agency shall prepare, in accordance with instructions in § 101-3.4901-1209A (I) and submit to GSA a separate report on GSA Form 1209A, Comparative Summary of Properties Leased to the United States (see § 1013.4901-1209A), for each bureau of other major organizational unit, for: (1) properties in the United States; and (2) properties outside the United States.

§ 101-3.305 Optional reporting method.

Agencies with electrical accounting equipment may make arrangements with the General Services Administration, Office of Finance and Administration, to furnish detailed machine listings, together with the supporting punch cards, in lieu of GSA Forms 1166A. However, GSA Forms 1209A shall be submitted as prescribed in § 101-3.304 (b).

§ 101-3.306 Preparation and due dates.

The annual inventory reports prescribed in § 101-3.304 shall be prepared as of June 30, each year. An original and one copy of each report shall be submitted to the General Services Administration, Office of Finance and Administration, Washington, D.C., 20405, not later than October 1.

Subparts 101-3.4-101-3.48

[Reserved]

This subpart contains illustrations of forms and instructions for their completion, to be used by executive agencies in connection with the submission of annual reports of real property owned by and leased to the United States.

§ 101-3.4901 GSA forms.

The GSA forms illustrated and instructions for their preparation are included in this subpart to provide a ready source of reference. The subsection numbers in this section correspond to the GSA form numbers and related instructions for their preparation. Thus, in § 1013.4901-1166 appears GSA Form 1166, and in § 100-3.4901-1166 (I) appears instructions for the preparation of GSA Form 1166.

NOTE: GSA forms filed with the Office of the Federal Register as part of the original document. Copies may be obtained from Central Office, GSA.

§ 101-3.4901-1166 GSA Form 1166: Annual Report of Real Property Owned by the United States.

§ 101-3.4901-1166 (I). Instructions for the preparation of GSA Form 1166: Annual Report of Real Property Owned by the United States.

§ 101-3.4901-1166A

GSA Form 1166A: Annual Report of Real Property Leased to the United States.

§ 101-3.4901-1166A(I) Instructions for the preparation of GSA Form 1166A: Annual Report of Real Property Leased to the United States.

§ 101-3.4901-1166A (I-A) Major cities. § 101-3.4901-1209 GSA Form 1209: Summary of Number of Installations Owned by the United States.

§ 101-3.4901–1209 (1) Instructions for the preparation of GSA Form 1209: Summary of Number of Installations Owned by the United States.

§ 101-3.4901-1209A GSA Form 1209A: Comparative Summary of Properties Leased to the United States.

§ 101-3.4901-1209A (I)

Instructions

for the preparation of GSA Form 1209A: Comparative Summary of Properties Leased to the United States.

101-5.4900 101-5.4901

101-5.4902 101-5.4903

Scope of subpart.

GSA Form 1927, Survey of Du-
plicating Services-Individu-
al Agency.

Table of Space Allowances.*
Agreement for the Pooling of
Equipment and Personnel.

AUTHORITY: The provisions of this Part 101-5 are issued under sec. 205(c), 63 Stat 390; 40 U.S.C. 486(c), except as otherwise noted.

§ 101-5.000 Scope of part.

This part prescribes the methods by which the General Services Administration provides for establishment of centralized services in Federal buildings occupied by a number of executive agencies. [30 F.R. 4199, Mar. 31, 1965]

Subpart 101-5.1-General

SOURCE: The provisions of this Subpart 101-5.1 appear at 30 F.R. 4199, Mar. 31, 1965, unless otherwise noted.

§ 101-5.100 Scope of subpart.

This subpart states general policies, guidelines, and procedures for the establishment of centralized services in multioccupant Federal buildings. It implements Bureau of the Budget Circular No. A-68, "Establishment of central supporting service facilities in headquarters and field office locations," dated August 28, 1964.

§ 101-5.101 Applicability.

The regulations in this part apply to all executive agencies which occupy space in or are prospective occupants of multioccupant Federal buildings located in the United States. In appropriate circumstances, the centralized services provided pursuant to this part may be extended to agencies occupying nearby Federal buildings. For purposes of this part, reference to Federal buildings may be deemed to include, when appropriate,

(a) "Centralized services" means those central supporting services and facilities provided to occupying agencies in Federal buildings in lieu of each agency providing the same, services or facilities for its own use. It does not include such common buildings features as cafeterias, blind stands, auditoriums, dumbwaiters, incinerators, loading platforms, or similar facilities. Excluded, also, are interagency motor vehicle pools established pursuant to Public Law 766, 83d Congress, and covered by Part 10139 of this chapter.

(b) "Occupying agency" means any Federal agency assigned space in a building for which GSA has responsibility for the functions of operation and maintenance in addition to space assignment. § 101-5.103

Policy.

GSA is currently providing various centralized services to Federal agencies in such fields as office and storage space, supplies and materials, communications, records management, and transportation services. Centralization of other supporting services or activities such as health units, printing and duplicating plants, use of training devices and facilities, pistol ranges, and central facilities for receipt and dispatch of mail, is frequently feasible with resulting economies in personnel, equipment, and space. Opportunities to effect economies through planned consolidation of such services occur particularly during the design stage of the construction of new Federal buildings.