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CHAPTER II-CHILDREN'S BUREAU,

SOCIAL AND REHABILITATION SERVICE, DEPARTMENT OF HEALTH, EDUCATION,

AND WELFARE

Part 205

Page

206

Research projects relating to maternal and child
health services and crippled children's services,
and research or demonstration projects relating
to child welfare services.......
Administrative procedure

778 781

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205.7 Cost sharing.

205.8-205.9 [Reserved]

205.10 Records and reports.

205.11 Patent policy.

205.12 Publication and copyright policy. 205.13-205.14 [Reserved]

205.15 Final accounting and settlement. 205.16 Interest and project income. 205.17 Confidentiality.

205.18 Applicability of 45 CFR Part 74.

AUTHORITY: Sec. 1102, 49 Stat. 647, as amended; 42 U.S.C. 1302; sec. 240(c), 301, 81 Stat. 915, 927; 42 U.S.C. 626, 706, 712.

SOURCE: 34 FR 3743, Mar. 4, 1969, unless otherwise noted.

§ 205.1 Nature and purpose of grants.

(a) The Chief of the Children's Bureau is authorized to make grants: (1) As authorized in section 426 of the Social Security Act for:

(i) Special research or demonstration projects in the field of child welfare which are of regional or national significance;

(ii) Special projects for the demonstration of new methods or facilities which show promise of substantial contribution to the advancement of child welfare;

(iii) Projects for the demonstration of the utilization of research (including findings resulting therefrom) in the field of child welfare in order to encourage experimental and special types of welfare services; and

(2) As authorized in section 512 of the Social Security Act, for research projects relating to maternal and child health services or crippled children's services which show promise of substantial contribution to the advancement thereof. Within this program, special emphasis will be accorded to

projects which will help in studying the need for, and the feasibility, costs, and effectiveness of, comprehensive health care programs in which maximum use is made of health personnel with varying levels of training and in studying methods of training for such programs.

(b) Grants and contracts are authorized for these purposes. This part is applicable to grants.

§ 205.2 Definitions.

As used in this part, unless the context otherwise requires:

(a) "Applicant" means any institution, agency, or organization which files an application for a grant of Federal funds under this part.

(b) "Bureau" means the Children's Bureau in the Social and Rehabilitation Service, Department of Health, Education, and Welfare.

(c) "Chief" means the Chief of the Bureau.

(d) "Project" means an undertaking to conduct research or a demonstration in the fields specified in § 205.1 with funds granted under this part.

(e) "Project period" means the approved period of time reasonably required to carry out a project with Federal support.

§ 205.3 Eligibility for grants.

(a) Grants for projects specified in § 205.1(a)(1) (i) and (ii) may be made to public or other nonprofit institutions of higher learning, and to public or other nonprofit agencies and organizations engaged in research or child welfare activities.

(b) Grants for projects specified in § 205.1(a)(1)(iii) may be made to state or local public agencies responsible for administering, or supervising the administration of, the child welfare services plan under title IV, Part B, of the Social Security Act.

(c) Grants for projects specified in § 205.1(a)(2) may be made to public or other nonprofit institutions of higher learning, and public or nonprofit private agencies and organizations engaged in research or in maternal and child health or crippled children's programs.

§ 205.4 Application.

grant under

(a) Any applicant for this part may file application therefor at any time with the Children's Bureau, Social and Rehabilitation Service, Department of Health, Education, and Welfare, Washington, D.C. 20201, on such forms and containing such information as the Bureau may prescribe.

(b) The application shall be executed by an individual authorized to act for the applicant, and to assume for the applicant the obligations imposed by the terms and conditions of any grant, including these regulations.

(c) Each application shall set forth: (1) A description of the project in sufficient detail to indicate the nature, duration, purpose, cost, and proposed method of conduct of the project;

(2) Provisions for qualified and adequate staff, including a project director, and for adequate supervision to accomplish the purpose of the project; (3) Plans for continuation of the project activity, if appropriate, including anticipated sources of funding, after expiration of the project period; (4) Methods for communicating and disseminating the findings of the project; and

(5) Any other information required by the Bureau.

(d) After a project is approved, the grantee shall submit in writing to the Bureau, for prior approval, information as to any substantial alteration in scope or purpose of the project, any change in project director, or any other change for which prior approval is required by the terms and conditions of the grant.

[34 FR 3743, Mar. 4, 1969, as amended at 38 FR 26201, Sept. 19, 1973]

§ 205.5 Grant awards.

All grant awards shall be in writing, shall set forth the amount of funds granted, and shall constitute for such amounts the encumbrance of Federal funds available for such purposes on the date of the award. The initial grant award shall also specify the total project period for which support is contemplated. The Chief may, from time to time within the project period, upon application by the grantee, make

additional grant awards as support is needed, if the project is being carried out satisfactorily and Federal funds are available.

§ 205.6 Use of funds and allowability of costs.

Grants under this part will be available only for the Federal share of the allowable costs of approved projects. Allowability of costs shall be determined in accordance with the applicable cost principles prescribed by Subpart Q of 45 CFR Part 74.

[38 FR 26201, Sept. 19, 1973] § 205.7 Cost sharing.

Grantees are required to share in the costs of projects. The contribution may be in any or all of the budget categories.

[34 FR 3743, Mar. 4, 1969, as amended at 38 FR 26201, Sept. 19, 1973]

§§ 205.8-205.9 [Reserved]

§ 205.10 Records and reports.

(a) The grantee shall establish and follow such accounting, budgetary, and other fiscal procedures as are necessary for the proper and efficient administration of the project, and shall maintain fiscal records. Such records shall show for each period of the grant the amount and disposition by the grantee of Federal and cost sharing funds, the total cost for the period, and such other records as will facilitate an effective audit. All such records, and any other books, documents, or papers of the grantee pertinent to the grant shall be accessible for purpose of audit by Federal officials, and shall be maintained for 5 years after the termination of the project, or until audit, whichever occurs first.

(b) [Reserved]

(c) The grantee shall provide a progress report with each submission of an application for continuation support. A final project report shall be submitted for each project on or before the date specified by the terms and conditions of the grant. Failure to submit a final report when due will be indicative of noncompletion of the project. The final report shall include:

(1) A comprehensive summary of progress toward the achievement of the originally stated aims;

(2) A list of significant positive and/ or negative results;

(3) A list of and copies of publications resulting from the project;

(4) An evaluation of the accomplishments of the project;

(5) Acknowledgment of the support received from the Bureau;

(6) Identification of the project director, grant number, institution, and title of the project.

(d) The grantee shall maintain such other records and make such other reports, in such form and containing such information as the Bureau may require.

(e) The grantee shall account for all expenditures of Federal and non-Federal funds by presenting or otherwise making available vouchers or other evidence, satisfactory to the Bureau, of such expenditures.

[34 FR 3743, Mar. 4, 1969, as amended at 38 FR 26201, Sept. 19, 1973]

§ 205.11 Patent policy.

Any invention arising out of activities assisted by a grant under this part shall be promptly and fully reported to the Bureau. The ownership and manner of disposition of all rights in and to such invention shall be subject to determination by the Department of Health, Education, and Welfare, in accordance with Department patent regulations (45 CFR Part 8).

§ 205.12 Publication and copyright policy. Grantees may publish the results of any project supported by the Bureau without prior review by the Bureau. Such publication must show acknowledgment of the support received under the grant. Copies must be furnished to the Bureau. Where a grant results in a book or other copyrightable material, the grantee is free to copyright the work, but the Bureau reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use, and to authorize others to use, all copyrightable or copyrighted material resulting from the grant supported activity.

§§ 205.13-205.14 [Reserved]

§ 205.15 Final accounting and settlement.

(a) In addition to such other accounting as the Bureau may require, the grantee shall render with respect to each approved project a full account as provided herein, as of the termination date which shall be either (1) the end of the project period, or (2) the date of termination of grant support under Subpart M of 45 CFR Part 74, whichever occurs first.

(b) There shall be payable to the United States as final settlement with respect to each approved project the total sum of (1) any amount not accounted for under § 205.10(e), and (2) any other amounts due pursuant to Subparts F, M, and O of 45 CFR Part 74.

[38 FR 26201, Sept. 19, 1973]

§ 205.16 Interest and project income.

(a) Pursuant to section 203 of the Intergovernmental Cooperation Act of 1968 (Pub. L. 90-577), a State, as defined in section 102 of that Act, will not be held accountable for interest earned on grant funds, pending their disbursement for program purposes. A State, as defined in the Intergovernmental Cooperation Act, section 102, means any one of the several States, the District of Columbia, Puerto Rico, any territory or possession of the United States, or any agency or instrumentality of a State, but does not include the governments of the political subdivisions of the State. All other grantees must return to the Social and Rehabilitation Service all interest earned on grant funds.

[34 FR 3743, Mar. 4, 1969, as amended at 38 FR 26201, Sept. 19, 1973]

§ 205.17 Confidentiality.

All personal information concerning individuals served or studied under the project is confidential and such information may not be disclosed by the grantee, except for purposes directly connected with the conduct of the project, or to the individual involved, or with his consent.

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research commitments and are approved by the Chief of the Children's Bureau when staff and funds are available. Studies to be made in any State are reported in the planning stage to the State agency operating in the field of the study. Schedules for studies are cleared by the Division of Statistical Research with the Bureau of the Budget.

(b) Reports on research studies are presented in manuscript form to the agencies concerned and are issued by Bureau publications, in its monthly bulletin, The Child, or in scientific journals.

§ 206.2 Current statistics.

(a) Current statistics concerning children are collected through State agencies or through other cooperating agencies usually on forms provided by the Children's Bureau and in accordance with instructions developed in consultation with the cooperating agencies and technical advisory committees.

(b) Current statistical analyses and reports are issued periodically on births, maternal, infant, and child mortality, maternal and child health services, emergency maternity and infant care for families of enlisted men in the armed forces, crippled children on State registers, services for crippled children, children receiving services for public welfare agencies and public institutions, personnel in public welfare agencies providing services for children, and juvenile court statistics.

§ 206.3 Development of standards.

The Divisions of the Children's Bureau within their respective field develop standards for the care of mothers and children, for equipment and facilities to be used in their care, for health and welfare services for children and for legislation benefitting children. Such standards are based on research findings and the experience of agencies serving children and are developed with the aid of professional leaders and advisory committees.

§ 206.4 Information and advisory service.

(a) The technical knowledge of the Bureau's staff, information obtained

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