The

(6) Maximum weight in a sack. total weight of publications placed in one sack must not exceed 80 pounds.

(7) Labels furnished by postmaster. Where sack labels are furnished by the postmaster, the mailer will mark his name on the back of the label.

(8) Unauthorized labels. Labels, tags, or markings not required or authorized may not be used on mail sacks.

(e) Copies for military post offices overseas—(1) Direct packages. When more than one copy is addressed to one unit, APO, or Navy or Marine Corps address (see § 13.8 of this chapter), the copies must be securely wrapped in packages or tied in bundles labeled for the military address.

(2) Mixed packages. After all direct packages have been made, if there are more than five copies remaining for dispatch through any postal concentration center, they must be wrapped in packages or tied in bundles and labeled for the center.

(3) Direct sacks. When there are a sufficient number of packages and bundles for one unit, APO, or Navy or Marine Corps address to fill approximately one-half of a sack, a direct sack must be made. Direct sacks will not be opened at postal concentration centers. The sack should be labeled in the following form:

(Show appropriate postal concentration center.) (Show military address.)

PCC SAN FRANCISCO CALIF

APO 165

Fr The Recorder New York NY

(4) Mixed sacks. When the quantity is insufficient for a direct sack and there are enough bundles or packages for dispatch through one postal concentration center to fill approximately one-half of a sack, make up a sack for that center and label in the following form: (Show appropriate postal concentration center.) (Show FPO when applicable.)

PCC NEW YORK N Y

APO Mail

Fr The Recorder New York NY

(f) Exceptional dispatch-(1) Applications. Postmasters will approve or disapprove applications filed under § 22.3 (c) (4) of this chapter for exceptional dispatch on the basis of whether such dispatch will improve service. They will notify other post offices concerned and the appropriate regional transportation manager of approved arrangements and include a list showing how the sacks or outside bundles are to be labeled and the approximate number of copies.

(2) Delivery by mobile unit clerks. Mobile unit clerks, when authorized by the postmaster, may receive packages of second-class publications directly from publishers or news agents and deliver them as directed, provided the packages are presented and called for at the mail car and are not received from or intended for delivery in any post office.

(3) Delivery by baggageman. Baggagemen when authorized by an appropriate distribution and traffic manager may receive packages of second-class publications directly from publishers and news agents on trains to which no postal transportation clerk is assigned. The baggageman will deliver the packages of outside matter at the place shown on the address. When in his custody, the packages will be considered as mail.

to (4) Delivery agents. Packages marked to be delivered outside the mail will be so delivered only when addressed to news agents or agents of publishers.

(5) Preparation. Bundles or packages intended for delivery outside the mail must be adequately wrapped with heavy paper and tied with twine heavy enough to stand up under the regular handling and dispatch of these packages. The wrapper of the bundles must be conspicuously marked "U.S. Mail for Outside Delivery at Publisher's Risk."

quently and feature principally news of interest to the general public to be given expeditious distribution, dispatch, transit handling, and delivery, usually referred to as newspaper treatment. If the postmaster at the office of entry is in doubt as to whether any particular publication is a newspaper, he will submit all the facts to the Bureau of Operations, Classification and Special Services Division.

(b) Preparation for mailing. Newspapers must be made up in sacks plainly labeled "Newspapers." Direct city and State sacks will be made in accordance with § 16.3 (d). Label in the following

manner.

(1) Direct sacks.

CINCINNATI OHIO Newspapers Via Pitts & St Lou Tr 79 Fr The Register Columbus Ohio

(2) State sacks.

WHEEL & CIN TR 238
Ohio Newspapers

Fr The Register Columbus Ohio

(c) Dispatching. Newspapers will be dispatched in pouches with first-class mail when the quantity is not sufficient to make up separate sacks. Newspapers for dispatch to a railway post office, a highway post office, a terminal, or a firstclass office will not be mixed in sacks with any class of mail other than first class. Sacks labeled "Newspapers" will be dispatched with first-class mail.

(d) Handling at delivery office. Sacks containing newspapers will be promptly segregated and the contents distributed for the earliest possible delivery.

(e) Notification to publishers of delays.

Publishers will be notified whenever their mailings of newspapers are not delivered to the post office or train in sufficient time to connect with the intended dispatch.

§ 16.5

Statement and copy filed with mailings.

(a) Copy marked to show advertising. The publisher must file with the postmaster a copy of each issue. The advertisements in the copy must be marked by the publisher in such manner that they may be verified when necessary.

(b) Definition of advertisements. The term "advertisements” includes display, classified, and all other forms of advertisements, and all editorials or other reading matter for the publication of which money or other valuable consideration is paid, accepted, or promised.

When the publisher is not compensated for the publication of editorial or other reading matter, such matter will take the rate of postage for other than advertising. Articles, items, and notices in the form of reading matter inserted in accordance with a custom or understanding that a "reader" is to be given the advertiser or his products in the publication in which the display advertisement appears are advertising. When a newspaper or periodical advertises its own services or issues, or any other business of the publisher, in the form of either display advertisements, or editorial or reading matter, this is advertising and will be charged the advertising mailing rate.

(c) Statement showing number of copies mailed. When postage is to be computed on the bulk weight of one issue as provided for by § 16.6(a), the publisher must file with the first mailing of each issue a statement on Form 3542 (statement showing number of copies of second-class publication mailed) showing the number of copies included in each zone or other separation necessary for computing the postage, and the average weight per copy as determined in the manner prescribed by § 16.6(b). When postage is to be computed at the end of each calendar month on the total bulk weight of all issues mailed during the month as provided for by § 16.6 (c), the statement must be filed with the first mailing of the last issue mailed each month and must show the average number of copies of each issue included in each separation, the weight of one sheet, and the combined weight of one copy from each issue as determined in the manner prescribed by § 16.6(d). The publisher must determine the average number of copies by dividing the total number of copies mailed during the month by the total number of issues mailed. The dates of issue and the dates of mailing must be indicated by entering in the spaces provided on Form 3542 only the first and last dates.

(d) Endorsements on marked copy and Form 3542 (Statement showing number of copies of second-class publication mailed). The total advertising and nonadvertising portions must be determined by column inches, square inches, pages, or by any other recognized units of measure. The publisher must show by endorsement on the first page of the copy the total units of the advertising space and the total units of

nonadvertising space and the percentage of each. When postage is to be computed on the bulk weight of one issue as provided for by § 16.6(a), the percentage of advertising endorsed on the marked copy must be entered on Form 3542. When postage is to be computed at the end of each calendar month on the total bulk weight of all issues mailed during the month as provided for by § 16.6(c), the percentage of advertising to be entered on Form 3542 must be obtained as follows:

(1) Keep a record of the number of units of advertising space and the number of units of nonadvertising space in each issue.

(2) Add the advertising units in each issue to determine the total advertising units in all of the issues.

(3) Add the nonadvertising units in each issue to determine the total nonadvertising units in all of the issues.

(4) Add the advertising and nonadvertising units to determine the total units in all of the issues.

(5) Divide the total advertising units by the total units.

(e) Payment of advertising rates on reading portion. A publisher may, if he so desires, pay postage at the advertising zone rates on both the advertising and nonadvertising portions instead of marking a copy of each issue to show the advertising and nonadvertising portions. When the advertising exceeds 75 percent, the copies filed must have endorsed on the first page by the publisher the words "Advertising over 75 percent." When the advertising does not exceed 75 percent, the copies must have endorsed on the first page by the publisher the words "Advertising not over 75 percent." The entire weight must be entered on Form 3541 in the column provided for the advertising portion. The words "Over 75 percent" or "Not over 75 percent" according to whether the copies do or do not contain over 75 percent advertising must be entered on Form 3541 (Computation of second-class postage) and on Form 3542 (Statement showing number of copies of second-class publication mailed). The word "Waived" must be written in the space provided for the weight of the reading portion on Form 3541.

(f) Statement of news agent. When a news agent presents for mailing secondclass matter subject to the zone rates of postage, he must submit to the postmaster a statement showing the percent of

74063-62- -5

the space in such matter devoted to advertisements and the percent devoted to other than advertisements. Publishers should furnish this information to news agents purchasing copies of their publications, in order that such agents may be able to prepare the statements required.

§ 16.6 Weighing and collection of post

age.

(a) Procedure for determining bulk weight of one issue. When postage is to be computed on the bulk weight of one issue, the postmaster will obtain such weight by multiplying the total number of copies of the issue mailed by the average weight of one copy. The number of copies of a single issue mailed will be obtained from the statement on Form 3542 required by § 16.5(c). The average weight of one copy will also be obtained from the statement on Form 3542 and must be determined by the publisher as prescribed in paragraph (b) of this section.

(b) How to determine average weight per copy of one issue. The average weight per copy must include the wrapping and binding materials and must be obtained by the publisher as follows:

(1) Count a reasonable number of copies selected in such a manner for test purposes that when wrapped and bundled they will bear a proper ratio to the total number of copies to be mailed individually wrapped and wrapped bundled for mailing.

(2) Weigh in bulk the copies which have been counted, after they are wrapped and bundled for mailing.

(3) Divide the bulk weight of the test copies by the number of test copies to obtain the average weight per copy in pounds. Record fractions of pounds as decimals with six digits to the right of the decimal point.

(c) How to determine bulk weight. When publications are regularly printed on sheets of uniform weight, postmasters are not required to compute the postage on the bulk weight of each issue. Postage on such publications may be computed at the end of each calendar month on the total bulk weight of all issues mailed during the month. The postmaster will obtain the total bulk weight by multiplying the average number of copies mailed by the combined weight of one copy from each issue. The average number of copies of each issue mailed during the month will be obtained from

Page 45

the statement on Form 3542 and must be determined by the publisher in the manner prescribed by § 16.5(c). The combined weight of one copy from each issue will also be obtained from the statement on Form 3542 and must be determined by the publisher in the manner prescribed by paragraph (d) of this section.

combined

(d) How to determine weight during a calendar month. The combined weight of one copy from each issue mailed during a calendar month must include the wrapping and binding materials and must be obtained by the publisher as follows:

(1) Determine by the method prescribed in paragraph (b) of this section the average weight of one copy of any one issue selected by the postmaster for testing and verifying during the month.

(2) Divide the average weight of one copy by the number of sheets in the copy to determine the weight of one sheet in pounds. Record fractions of pounds as decimals with six digits to the right of the decimal point.

(3) Select one copy of each of the issues mailed during the month and count the sheets in all of the selected copies to determine the total number of sheets in the selected copies.

(4) Multiply the total number of sheets in the selected copies by the weight of one sheet.

(e) Verification by postmasters of weights and number of copies. The average weight per copy obtained by the publisher in the manner prescribed by paragraph (b) of this section for use either in computing postage on the bulk weight of a single issue or in determining the weight of one sheet as provided for by paragraph (d) of this section, must be verified by the postmaster by weighing, or by supervising the weighing of, a representative number of copies of the issue. If the average weight per copy is used for determining the weight of one sheet, the postmaster must also verify the computation by which the publisher determines the weight of one sheet. At the end of each calendar month, when postage is computed on the total bulk weight of all issues mailed during the month, the postmaster must verify the combined weight of one copy from each issue by counting the sheets in the copies filed under the provisions of § 16.5(a) and multiplying the total by the previously verified weight of one sheet furnished by the publisher on Form 3542

(Statement showing number of copies of second-class publication mailed). If there is reason at any time to doubt the accuracy of the number of copies reported on Form 3542, sufficient weighings must be made to resolve the doubt.

(f) Payment of postage at time of mailing or by advance deposits. Publishers must pay in money before mailings are dispatched all postage charged at the second-class rates shown in § 22.1 of this chapter. Exception: The transient rate (see § 22.1(c) of this chapter) must be paid by adhesive or meter stamps or by permit imprints. (See §§ 34.3(b) and 34.5(a) (2) of this chapter.) Postmaster will accept deposits of money to pay for as many mailings as desired and will give a receipt on Form 3544 (Post Office receipt for money) for the deposits.

Postage on

(g) Record of mailings. the bulk mailings will be computed on Form 3541 from the weights obtained on Form 3542 (Statement showing number of copies of second-class publication mailed). The publisher will be furnished a duplicate of Form 3541 (Computation of second-class postage) if he requests one. When postage is computed on the bulk weight of one issue, the mailings and postage will be recorded on Form 3543 (Mailing record of second-class matter, postage and advance deposits). When postage is computed at the end of each calendar month on the total weight of all issues mailed during the month, the total mailings and postage for the month will be computed on one Form 3541, and only the totals will be recorded in Form 3543.

(h) How to show dates of issue and mailing. When a number of consecutive issues are covered by one Form 3541 or Form 3542, or by one entry on Form 3543, the dates of issue and the dates of mailing must be indicated by entering the first and last dates in the appropriate spaces and columns. § 16.7 Key rate.

mailed to each zone. During these 12month intervals, the publisher does not need to complete the lines for zones 1 to 8 on Form 3542. He enters only total zone mailings on "Total to all zones" line.

(c) New zone statement. Postmasters will require a new report on Form 3542 showing the mailings to each zone at any time during the 12-month intervals when the volume of mailings to the zones varies or when there is an increase in the total number of copies.

(d) Computation. (1) Compute the key rate on Form 3541 (Computation of second-class postage) once each calendar year at 12-month intervals. If a new report on Form 3542 (Statement

showing number of copies of secondclass publication mailed) is filed at any time during the 12-month intervals showing mailings to each zone, a new key rate must be computed and used.

(2) Enter on the corresponding lines in column B of Form 3541 the number of copies for each zone shown on Form 3542. Apply the applicable pound rates shown in column F to the number of copies for each zone and enter the postage for each zone in column C of Form 3541. Divide the total postage in item 2, column c, by the total number of copies in item 2, column B, to obtain the key rate, which should be carried to six decimal places. Apply the key rate only to the total weight of the advertising

LBS.