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at the higher level, the institution will be expected to fulfill its obligations to all students matriculated in the degree programs, including the granting of degrees. However, in such event, no additional students may be entered into training in the degree program.

3-1-906-New Classification. The institution which seeks the new classification is required to plan carefully for that new classification. The use of a qualified Commission-approved consultant, as well as Commission aid, is strongly recommended.

(a) If an institution has been given permission by the Commission to grant degrees appropriate to either a junior or senior college of business prior to obtaining accreditation as a junior or senior college, the institution may make appropriate announcements on letterheads, catalogs, and other publications, but only for the time prescribed.

(b) A degree-granting institution moving to a non-degree classification may not enroll students in a degree-granting program after the date on which the notice of the new classification is received from the Accrediting Commission.

Moreover, the institution is obligated to offer appropriate courses so that currently enrolled students, who have entered the program in good faith, will be able to complete the program and receive their degrees. For this purpose this period of time shall not extend beyond two years for two-year programs or four years for baccalaureate programs.

3-1-907-Specialized Associate Degree Programs. When an accredited institution seeks approval to offer an associate specialized degree for programs of not less than two academic years and for which it has state authority, the school will apply to the Council on Schools for approval for the offering of such degree. The application shall include:

(a) A certification that the school will offer the degree in accordance with appropriate standards-semester or quarter hours of instruction, level of difficulty of courses, faculty, library, and curriculum.

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(b) Detailed information to support the above certification and documentation of state authorization for the offering of such degree.

(c) Granting of the associate in arts or associate in science degree is limited to junior or senior colleges of business or recognized candidates for such accreditation.

The Council on Schools may grant or withhold approval for the offering of such degree, or defer such action pending the completion of such evaluative procedures as it may initiate.

3-1-908-Student Recruitment. The Commission shall examine carefully the recruitment methods of the institution. The proportion of the total school budget used for purposes of recruitment shall not be excessive.

(a) The institution's recruitment efforts shall be devoted substantially to locating and informing those groups of students which the institution can serve best.

(b) Loans, grants, or scholarships shall not be used as a recruitment device when such use results in unfair competitive practice.

(c) If field representatives are employed, their remuneration shall preferably be on a salary basis. No institution shall budget an excessive or disproportionate amount of its budget for recruitment activities.

3-1-909-Student Personnel Services. Student personnel services shall be provided to make the total program of each student effective, meaningful, and complete in light of the institution's objectives. The following areas shall receive special consideration:

(a) Orientation activities shall help new students adapt to the institution.

(b) The student record shall provide complete and useful information about the student's educational and personal background, including: courses taken, credits and grades received, and dates of schools attended; certificates, degrees earned, or diplomas; and other pertinent information.

(1) The student's scholastic record form shall permit easy and accurate preparation of transcripts of educational records to support



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transfer, placement, reports to the armed services or government agencies, and other needs. Except for schools with exclusively vocational objectives, credit for each subject studied shall be indicated in terms of semester hours or other units easily converted to semester hours (or like units) by the use of a simple, stated formula. The grading system used shall be fully explained on the transcript form.

(2) A numerical or other logical system shall be used on transcripts and records to indicate course progression or level of difficulty.

(c) A system of educational, occupational, and personal guidance counseling shall be provided to give systematic aid to pupils in making adjustments to various types of problems which they meet-civic, educational, personal, social, and vocational.

(1) Personnel, physical facilities, and materials shall be adequate for effective guidance and counseling services to the institution's students.

(2) There shall be sufficient number of counselors to permit individual conferences with students as needed, provision for teacher counselors for small groups, related pupil information for effective counseling, appropriate test data, an adequate system of student records, and sufficient reference materials.

(d) Guidance and supervision shall be provided in extracurricular activities.

(e) There shall be placement service and post-school follow-up studies.

(f) Health and safety services shall be provided. Each institution should have available services supplementary to other agencies in the community to aid students in maintaining good physical and mental health. Included in the institution's health program should be such provisions as health and safety instruction. Professional health personnel should be available part time or on call.

(g) If the institution serves students who live away from home, the Commission shall evaluate the system used by the institution to provide housing and food. The institution should accept reasonable responsibility for ascertaining that its students are well-housed and

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41-997 O-75-25


well-fed under healthful, comfortable conditions operated on a high moral level.


3-1-1001-Catalog. Each institution shall publish, or shall have published, an appropriate catalog of its operation and services with consideration given to the following items: accreditation, affiliations, admission requirements, calendar, curricula offered, date of publication, description of building, expenses, fees, graduation requirements, institutional objectives, legal control, list of the faculty (including degrees held and institutions from which received), list of trustees, memberships, refund policy, room and board accommodations, rosters, rules and regulations, scholarships, student activities, student body, student welfare services, table of contents, etc.

Detailed recommendations concerning catalog content and organization are available from the office of the Commission.

3-1-1002-Advertising. Advertising shall be factual and in good taste. The Commission is always interested in the manner in which the fact of accreditation is publicized. Guidelines for acceptable advertising are contained in the Ethical Criteria published by the Commission.

3-1-1003-School Calendar. The institution shall provide and publish a school calendar showing beginning and end of terms, holidays, and important dates of the school year.


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Chapter 2


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