21 January 1975

NON-PERISHABLE SUBSISTENCE, DOD/VA

(3) VA and DoD jointly review and determine the type of "Quality Assurance" support considered essential to carry out the provisions of this program.

It is the finding of the Task Group that the complexity of data collection indicated in Proposal No. 1 will require considerable review and involvement on the part of the VA and DoD representatives and, until such time as the extent of such involvement can be accurately determined, no attempt should be made to schedule the requirements outlined in Proposal No. 2.

END.

54-476 - 75 - 37

ATTACHMENT H: MINUTES OF THE MED/NPS SUPPLY MANAGEMENT COMMITTEE: JULY 8, 1974; JULY 22, 1974; AUGUST 13, 1974; SEPTEMBER 6, 1974; SEPTEMBER 27, 1974; OCTOBER 29, 1974; DECEMBER 18, 1974; JANUARY 31, 1975; AND MARCH 18, 1975

General

Services

Administration

Washington, D.C. 20405

JUL 15 1974

Sor

MEMORANDUM FOR ALL MEMBERS OF THE AD HOC INTERAGENCY
IMPLEMENTING COMMITTEE

SUBJECT: Medical and Nonperishable Subsistence
Supplies Policy and Management Program

Enclosed are the minutes of the first meeting of the
Ad Hoc Interagency Group which will shortly become
an officially appointed Interagency Implementing
Committee. Copies are being sent to each attendee.

To date, OFMP, GSA (FSS) and VA have named representa-
tives. As soon as DHEW and DOD submit the names of
their representatives, the necessary steps will be
taken to establish the Committee in accordance with
applicable regulations.

Con Ariz

Louis Sorett
Chairman

Ad Hoc Interagency
Implementing Committee

Enclosure

Progress Through Excellence

Corvico Through Conn's

MINUTES OF MEETING

STANDING COMMITTEE TO DEVELOP A

MEDICAL AND NONPERISHABLE SUBSISTENCE SUPPLIES
POLICY AND MANAGEMENT PROGRAM

Mr. Zechman, Acting Associate Administrator of GSA for Federal Management Policy, opened the meeting with brief remarks explaining the dual roles of the Administrator of GSA in policy making (OFMP), and operations (Federal Supply Service) in the area of procurement and supply. He expressed the support of the Administrator and OFMP for the work of the Standing Committee. Mr. Zechman then introduced Mr. Nelligan, Acting Director of the Office of Property Management, OFMP, Mr. Thybony,

Acting Director of the Office of Procurement Management, OFMP, and Mr. Sorett of the Office of Property Management, OFMP, Chairman of the Standing Committee.

Standing Committee Composition

Mr. Sorett will chair the Committee.

Mr. Oremland will represent GSA.

Mr. Rozycki will represent DOD.

Mr. Whitworth will represent VA.

Mr. Tobin will represent DHEW.

Mr. Adams will attend as liaison with OMB.

In response to requests for clarification, Mr. Sorett confirmed that members of the Standing Committee represent

the heads of their respective agencies.

Proposed Charter

Mr. Sorett presented a proposed Charter for the Standing Committee. Initial discussion of several aspects, including

the definition of the MED/NPS management system and the functions of working groups, made it clear that most of those present had not had adequate opportunity to review the proposals. Accordingly, further consideration of the proposed charter was deferred to the July 22 meeting. Recommendation Number 2

The Committee determined that initial steps toward the implementation of Recommendation Number 2 could be undertaken profitably in accordance with Recommendation Number 3(a). The Committee agreed that VA and DOD will select two or more families of items and recommend to the Committee on a simulated basis the specific families of items to be assigned to specific contracting offices. The Committee will then assess the impact of these simulated assignments on agencies presently engaged in central contracting for the items.

This effort will develop a prototype for subsequent action on the remaining families of items.

The net result should be that a single contracting office

will be responsible for contracting centrally for an entire family of items.

Recommendation Number 4

The Committee discussed the relation of Recommendation Number 4 to the other Recommendations. Several of those present asserted that an effective program of quality assurance would have to respond to the needs of user activities and the requirements of the contracting officer. Mr. Currie pointed out that the implementation of Recommendation Number 4 would require significant legislative and administrative action, and that OMB expected DHEW to take the chief responsibility for proposing necessary

measures.

Mr. Hyman suggested, and the Committee agreed, that the Committee should participate by informing DHEW as it develops the requirements of the recommended single system of management.

At the close of the meeting Mr. Currie requested that

Mr. Sorett and Mr. Tobin contact FDA regarding a presenta

tion of FDA's position and implementing program at a future

session.