submission to a Technical Advisory Committee appointed by the Secretary. The applicant may be requested to submit additional information either before or after consideration of the project by the Technical Advisory Committee. The Technical Advisory Committee makes recommendations to the Administrator, who determines the action to be taken with respect to each application and notifies the applicant accordingly.

§ 270.206 Grant awards.

All grant awards shall be in writing, shall specify the amount of funds granted, the budget period for which support is given, and the total project period for which support is contemplated. For continuation support, grantees must make separate application in the form and detail required by the Administrator. $270.207

Payments.

The Administrator shall from time to time make payments to a grantee of all or a portion of any grant award, either in advance or by way of reimbursement for expenses to be incurred or incurred in the project period, to the extent he determines such payments necessary to promote prompt initiation and advancement of the approved project. All such payments shall be recorded by the grantee in accounting records separate from all other fund accounts, including funds derived from other grant awards. Amounts paid shall be available for expenditures by the grantee in accordance with the regulations of this subpart throughout the project period subject to such limitations as the Administrator may prescribe. § 270.208 Expenditure of grant funds. (a) Except as otherwise authorized, the administrative provisions of State law applicable to monies appropriated to the State agency shall apply to Federal monies paid to the agency under this subpart.

(b) Grants under this subpart will be available for the following types of expenditures for approved projects:

(1) Salaries, cost of travel, and related expenses of project personnel; (2) Necessary supplies, equipment, and related expenses;

(3) Purchase or provision of services to individuals served by the project;

(4) Costs of administration and other indirect costs of the project, subject to such limitations as are set forth in the

Bureau of the Budget Circular A-87, and as the Administrator may establish; and (5) Such other items as are included in the approved application.

(c) Expenditures shall be in connection with the conduct of the project as approved.

§ 270.209 Reports and records.

The State agency shall make reports to the Administrator in such form and containing such information as may reasonably be necessary to enable the Administrator to perform his functions under this subpart, and shall keep such records and afford such access thereto as the Administrator may find necessary to assure the correctness and verification of such reports.

(a) Fiscal procedures. The grantee shall provide for such fiscal control and fund-accounting procedures as are necessary to assure proper disbursement of, and accounting for, the Federal funds paid to it. Accounts and supporting documents relating to project expenditures shall be adequate to permit an accurate and expeditious audit.

(b) Auditing procedures. Each grantee shall make appropriate provision for the auditing of project expenditure records, and such records as well as the audit reports shall be available to auditors of the Federal Government.

§ 270.211 Retention of records.

(a) General rule. Grantees are required to maintain grant accounting records, identifiable by grant number, until audit by or on behalf of the Department or for 5 years after the end of the budget period, whichever is the lesser. Original documents, such as invoices, checks, time records, and payrolls in support of direct costs, may be retained in grant files or in the grantees' regular files provided the grantees' accounting records contain adequate references for identifying and locating the original documents. However, in all cases records shall be retained until resolution of audit questions relating to individual grants.

(b) Inventories of equipment. Where equipment which costs $300 or more per item is purchased by the grantee, inventories and other records supporting accountability shall be maintained until

the grantee is notified of the completion of the Department's review and audit covering the disposition of such equipment. Such equipment may not be sold or exchanged for unlike equipment prior to the expiration of its useful life or the expiration of the project period and all extensions thereof, whichever first.

§ 270.212

occurs

Publications and copyrights.

(a) Publications. Grantees under this subpart may publish the results of any project without prior review by the Service: Provided, That such publications carry an acknowledgment of assistance received under the Act, and a statement that the claimed findings and conclusions do not necessarily reflect the views of the Service, and provided that copies of the publication are furnished to the Service.

(b) Copyright. Where the grant-supported activity results in a book or other copyrightable material, the grantee is free to copyright, but the Service reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, translate, or otherwise use, and to authorize others to use, all copyrightable or copyrighted material resulting from the grant-supported activity.

§ 270.213 Interest.

Pursuant to section 203 of the Intergovernmental Cooperation Act of 1968 (Public Law 90-577), a State, as defined in section 102 of that Act, will not be held accountable for interest earned on grant funds pending their disbursement for program purposes. A State, as defined in the Intergovernmental Cooperation Act, section 102, means any one of the several States, the District of Columbia, Puerto Rico, any territory or possession of the United States, or any agency or instrumentality of a State, but does not include the governments of the political subdivisions of the State. All other grantees must return to the Service all interest earned on grant funds.

(a) "Service" means the Social and Rehabilitation Service in the U.S. Department of Health, Education, and Welfare.

(b) "Administrator" means the Administrator, Social and Rehabilitation Service.

(c) "School of social work" means a department, school, division, or other administrative unit, in a public or nonprofit private college or university, which provides, primarily or exclusively, a program of education in social work and allied subjects leading to a graduate degree in social work, and which is accredited or has been granted candidacy for accreditation by the Council on Social Work Education.

(d) "Nonprofit" as applied to any college or university refers to a college or university which is a corporation or association, or is owned and operated by one or more corporations or associations, no part of the net earnings of which inures, or may lawfully inure, to

the benefit of any private shareholder or individual.

(e) "Project" means the development, expansion, or improvement activity, constituting an integral part of a social work education program, which is funded jointly under this part by the Federal government and the grantee.

§ 280.3 Eligibility for grants.

Grants may be made to:

(a) Public or nonprofit private colleges and universities, for expansion, development, and improvement of baccalaureate undergraduate programs in social work. The program shall be placed within an administrative structure to achieve liberal arts content, or under the administrative direction of a school of social work;

(b) Schools of social work, for expansion, development, and improvement of programs for the graduate training of professional social work personnel;

(c) Public or nonprofit private colleges and universities which have schools of social work, for the expansion, development, and improvement of combined graduate-undergraduate programs in so

and methods to be used in accomplishing them;

(c) A proposed budget;

(d) Designation of a project director; and

(e) Such other information as the Service may require.

Applications will be considered by an Advisory Committee which will make recommendations to the Administrator. The Administrator then determines the action to be taken with respect to each application, and informs the applicant accordingly.

§ 280.6 Grant awards.

All grant awards shall be in writing, shall set forth the amount of funds granted, and shall constitute for such amounts the encumbrance of Federal funds available for such purpose on the date of the award. The initial award shall also specify the total period for which support is contemplated if the activity is successfully carried out and Federal funds are available. For continuation support, grantees must make annual separate application in the form and detail required by the Service.

§ 280.7 Criteria in judging applications.

Applications will be considered from a nationwide perspective of the relative need in the regions and States for personnel trained in social work, and with regard to the potential of the educational institutions to contribute increased numbers of qualified individuals to the manpower needs in these areas, by use of these funds. Among relevant factors to be considered, special emphasis will be placed on innovation in curriculum objectives, content and methods. § 280.8

Revisions.

A grantee shall request that the project as approved be revised whenever the approved plan of operation or method of financing is materially changed. Revisions originating with the grantee shall be submitted in writing and will be given appropriate review. Revisions of an approved project may be initiated by the Administrator if, on the basis of reports, it appears that Federal funds are not being used effectively, or if changes are made in Federal appropriations, laws, regulations, or policies governing these grants.

§ 280.9 Use of funds. Federal and grantee project funds may be used for.

(a) Salaries, cost of travel, and related expenses of personnel necessary for the project;

(b) Necessary supplies, equipment, and related expenses;

(c) Administrative costs directly related to the project, and indirect costs at a rate prescribed by the Department of Health, Education, and Welfare. Expenditures under the project shall be in connection with the conduct of the project as approved;

(d) Minor improvements to existing facilities of undergraduate or graduate programs in social work.

If for any reason the grantee discontinues an approved project, the grantee shall notify the Administrator in writing, giving the reasons for termination, an accounting of funds granted for the project, and other pertinent information. The grant may be terminated, in whole or in part, at any time at the discretion of the Administrator. The grantee will be given prompt notice of the termination, including the reasons therefor. Such termination shall not affect obligations incurred prior to the termination of the grant. Upon termination of a project, the proportion of unexpended funds attributable to the Federal grant shall be refunded. § 280.11

Publications and copyright.

Grantees may publish results of any activity assisted by the grant without

prior review by the Service. Any such publication must acknowledge the assistance received under the grant, and copies must be furnished to the Service. Where an approved project results in a book or other copyrightable material, the author is free to copyright the work, but the Service reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use, and to authorize others to use, all copyrightable or copyrighted material resulting from the grant-supported activity. § 280.12 Records and reports.

(a) The grantee shall establish and follow such accounting, budgetary, and other fiscal procedures as are necessary for the proper and efficient administration of the project, and shall maintain fiscal records. Such records shall show for each grant period the amount and disposition by the grantee of Federal funds and the grantee's share, the total cost for the grant period, and such other records as will facilitate an effective audit.

(b) The grantee shall account for all expenditures of project funds by presenting or otherwise making available vouchers or other evidence, satisfactory to the Service, of such expenditures.

(c) The granteee shall provide a progress report with each submission of an application for continuation support. A final report shall be submitted not later than 3 months after the termination of the project.

(d) The grantee shall maintain such other records and make such other reports, in such form and containing such information, as the Service may require.