duty, training duty (with or without pay) in addition to the other data required.

[6 FR 1929, Apr. 15, 1941, as amended by CGFR 58-12, 23 FR 7068, Sept. 12, 1958; CGFR 61-55, 26 FR 12571, Dec. 28, 1961]

§ 8.1606 Custody of records.

(a) Officers' records shall be maintained by the District Commanders and by Headquarters. Service records and health records of men shall be maintained by the District Command

ers.

(b) In case a Reservist changes his official residence from one district to another, his records and all other papers shall be forwarded to the District Commander to which he has transferred, together with a report of his address in that district.

(c) When a Reservist is granted permission to leave the United States or its possessions for an indefinite length of time, his records shall be forwarded to Headquarters.

(d) When a Reservist enters upon active duty or training duty, his record maintained by the District Commander shall accompany him. When transferred, his record shall accompany him, and upon release from active duty it shall be returned to the District Commander of the district in which he has official residence. Upon discharge, desertion, or death, it shall be forwarded to Headquarters by District Commanders.

[6 FR 1929, Apr. 15, 1941, as amended by CGFR 58-12, 23 FR 7068, Sept. 12, 1958]

§ 8.1607 Fitness reports.

(a) Fitness reports are required on all officers except those on the Inactive Status List or on any Reserve Retired List.

(b) Fitness reports shall be submitted by officers to be reported on and shall be completed and forwarded to the Commandant by reporting seniors at the following times:

(1) For all officers serving on active duty for more than 30 days, at the times required for officers of the Regular Coast Guard.

(2) For all officers not serving on active duty, on 30 June of each year.

(3) For all officers serving on active duty for training for 30 days or less, upon completion of such duty.

(4) For all officers, at such other times as the Commandant may require.

(c) Designation of reporting seniors, preparation, and submission of reports, including use of appropriate forms, shall be in accordance with instructions issued by the Commandant.

(d) Recommendations for discharge, transfer, retirement, and other similar action will not be included in the comments contained in fitness reports. Such recommendations shall be made the subject of separate correspondence.

[CGFR 58-12, 23 FR 7069, Sept. 12, 1958]

AVIATION

§ 8.1612 Coast Guard aviator designations.

Aviation designations of Reservists shall be made by the Commandant. A commissioned, chief warrant, or warrant officer who has satisfactorily qualified may be designated a student Coast Guard aviator, a Coast Guard aviator, a student Coast Guard aviation observer, or a Coast Guard aviation observer. An enlisted person may be designated a student Coast Guard aviation pilot or a Coast Guard aviation pilot. The Commandant will issue the Reservists concerned a certificate of designation.

[9 FR 2569, Mar. 7, 1944, as amended by CGFR 69-80, 34 FR 18035, Nov. 7, 1969]

§ 8.1612a Coast Guard student aviation pilots.

An enlisted member of the Coast Guard Reserve may be designated as a Coast Guard student aviation pilot only if he has made application for flight training leading to designation as aviation pilot and if the Commandant finds that he is physically and psychologically qualified for flight training, that he has been recommended for such flight training by his commanding officer, and that he has complied with such other supplementary requirements as the Chief, Office of Personnel may make for the good of the service.

[9 FR 2569, Mar. 7, 1944, as amended by CGFR 61-55, 26 FR 12571, Dec. 28, 1961]

§ 8.1612b Coast Guard aviation pilots.

To be designated as a Coast Guard aviation pilot, a Coast Guard student aviation pilot must successfully complete the prescribed flight training for student aviation pilots.

[9 FR 2569, Mar. 7, 1944]

§ 8.1612c Confirmation of previous designations.

Any designation as Coast Guard student aviation pilot or as Coast Guard aviation pilot issued by the Commandant to an enlisted Reservist on or after 5 November, 1941, is hereby confirmed and all such designations are adopted under this part for all purposes and shall be effective as of the date specified thereon.

[9 FR 2569, Mar. 7, 1944, as amended by CGFR 69-80, 34 FR 18035, Nov. 7, 1969]

§ 8.1613 Letter of authority to solo Coast Guard aircraft.

(a) Headquarters will consider requests for letters of authority to solo Coast Guard aircraft from those Reservists who are competent pilots holding effective pilot certificates under the Federal Aviation Agency, or who are designated and currently qualified as Coast Guard aviators. Each request will be considered separately and upon its own merits, but in general only those will be approved in which it clearly appears that a definite advantage will thereby accrue to the Government. Requests should be forwarded to the Commandant and District Commanders in their forwarding indorsements will set forth specifically and in detail the benefits which will accrue to the Government in each case. As an example, requests may reasonably be received from officers who are engaged in engineering work pertinent to the aviation industry who are actively associated with a Coast Guard aviation or Reserve activity. Applicants must be physically and otherwise qualified to act as pilots of Coast Guard aircraft.

(b) Request for letters of authority should be accompanied by:

(1) Applicant's statements of certified pilot time, total and for previous six months. Commanding officers of aviation activity at which flights are expected to be made should examine applicant's flight log book and certify to correctness of statements.

(2) General résumé of flying experi

ence.

(3) Report of aviation physical examination on Form N.M.S. Aviation No. 1.

(4) Report of commanding officer of aviation activity at which flights are expected to be performed, giving result of check flight.

(5) Statement of District Commander or commanding officer setting forth in detail the candidate's special qualifications, his activity and interest in the Coast Guard or Reserve, and the advantages which are expected to accrue to the Government if his request is approved.

(c) Such authorization when issued will be effective only until the close of the fiscal year in which issued. Under them, flights will be restricted to local familiarization or utility flights, except in occasional cases wherein the commanding officer may consider it in the best interests of the Government to authorize more extended operations.

[6 FR 1930, Apr. 15, 1941, as amended by CGFR 58-12, 23 FR 7068, Sept. 12, 1958; CGFR 61-55, 26 FR 12571, Dec. 28, 1961; CGFR 69-80, 34 FR 18035, Nov. 7, 1969]

(a) In case of death of a Reservist, his service record and health record shall be closed out as of the date of death with appropriate entries and forwarded to Headquarters.

(b) If a Reservist dies while in an inactive duty status, a report of death will be forwarded by the District Commander to whose district the Reservist was attached, to Headquarters. There shall be included in this report all pertinent information obtainable, such as full name, rank or rate, file or serial number of deceased, date and place of birth; source of information; date, place, and cause of death; and names and addresses of next of kin.

(c) If a Reservist dies while on active duty or training duty, reports required in the cases of personnel of the regular Coast Guard shall be made.

(d) District Commanders and commanding officers of Coast Guard units are authorized to furnish escorts, as provided by Regulations, U.S. Coast Guard, for Reservists, who were on inactive duty at time of death when such request is made by the next of kin and when it can be done without expense to the Government.

(e) An escort of one person may be provided at Government expense in accordance with Regulations, U.S. Coast Guard, to escort the remains of a Reservist who dies while performing active duty or training duty.

(f) Reservists who die while on active or training duty are entitled to burial in National cemeteries. Their next of kin are entitled to receive the national flag in accordance with the provisions of Regulations, U. S. Coast Guard.

(g) For instructions regarding procedure in case of death while on active or training duty, consult Regulations, U.S. Coast Guard.

[6 FR 1930, Apr. 15, 1941, as amended by CGFR 58-12, 23 FR 7068, Sept. 12, 1958]

§8.1704 Use of title and reference to Coast Guard for commercial enterprises.

(a) Personnel of the Coast Guard Reserve while serving on inactive duty may use their military titles in connection with any commercial enterprise. However, a Reservist so serving and who desires to have published articles under his signature and military title should cause to appear a statement to the effect that the opinions or assertions contained therein are the private views of the writer and are not to be construed as official or as reflecting the views of the Commandant or of the Coast Guard.

(b) Personnel of the Coast Guard Reserve are not permitted to use the official letters or words pertaining to the Coast Guard enumerated in Title 14, United States Code, section 639, for purposes of commercial trade or advertisement.

[CGFR 53-63, 19 FR 4319, July 14, 1954]

§ 8.2102 Procurement policies.

(a) Reasons for rejection. None of the following persons shall be appointed, enlisted, or reenlisted in the Reserve:

(1) An insane or intoxicated person. (2) A person of known bad character. (3) A person known to have committed a crime.

(4) A person who is a deserter from the military service of the United States.

(5) A person who has not the consent of parents or spouse required of an applicant for enlistment or appointment in the Regular Coast Guard by appropriate provisions of the Personnel Manual.

(6) A person who does not meet the standard physical requirements for enlistment or appointment unless a waiver of physical defects is granted.

(7) A person who is deemed to be a loyalty or security risk to the interest of the national defense of the United States.

(8) A person who is drawing retired pay from the Government of the United States on account of his own military service.

(9) An habitual user of intoxicants or drugs.

(10) A person whose civilian occupation is deemed to be such as would require a deferment in excess of 3 months upon being called to active duty.

(11) A person whose civilian occupation is deemed to be such that separation from it in time of war or national emergency would not be in the best interests of the United States.

(12) Except for reenlistment, Selective Service registrants who have received orders from their local board to report for preinduction physical and mental examinations, or to report for

(ii) An applicant for appointment or enlistment who is over the age limits prescribed but who has prior military service may be appointed or enlisted if subtraction of total military service from actual age results in an adjusted age which falls within such limits.

(iii) An applicant for appointment or enlistment, with or without prior military service, who is not within the age limits prescribed may nevertheless be appointed or enlisted provided the Commandant determines that such applicant is possessed of skills, talents or abilities for which the Coast Guard has a compelling need in order to fulfill the mission of the Reserve.

(iv) A male applicant for appointment or enlistment who has over the number of dependents listed in paragraph (a)(14)(i) of this section, may nevertheless be appointed, enlisted, or reenlisted provided that such applicant furnishes proof satisfactory to the Commandant that upon call to active duty a family hardship would not exist.

(v) During any period of national emergency or in time of war, the Commandant is authorized to waive the age limits and dependency requirements prescribed in this paragraph without regard to any of the restrictions imposed in this paragraph.

(15) An enlisted person with prior service whose average proficency in

rating and conduct marks are below 2.75 and 3.25 respectively.

(b) Material statements or omissions. All statements made in application for appointment, reappointment, enlistment, or reenlistment are held to be material facts and any misstatement or omission of such material facts will be considered as grounds for discharge.

(c) A person who has incurred a period of obligated military service pursuant to appropriate provisions of law shall not be transferred to the Reserve from the Regular component of the Coast Guard to complete his remaining portion of such obligated service who, if he applied for enlistment would be rejected under paragraph (a) of this section.

(d) Subject to the regulations contained in this part, final determination as to whether or not an applicant is qualified for appointment, enlistment, or reenlistment in, or for transfer to the Reserve is vested in the Commandant.

(e) Prior to his taking of the oath, each applicant shall have explained to him the military obligation which he will be undertaking by his appointment or enlistment and the amount and degree of participation required by law and these regulations in this part.

[CGFR 54-21, 19 FR 5396, Aug. 25, 1954, as amended by CGFR 56-22, 21 FR 4049, June 13, 1956; CGFR 57-23, 22 FR 7054. Aug. 31, 1957]

§ 8.2103 Procurement of officers.

(a) In the procurement of officers preference shall be given to:

(1) Personnel of the Coast Guard; (2) Members of the Auxiliary;

(3) Experienced operators of small boats and yachts;

(4) Licensed deck and engineer officers and ex-members of the Coast Guard not employed on ocean or coastwise vessels or not employed in positions on shore directly in connection with the operation and management of ships.

(b) The commissioning of an officer in the Reserve makes him a part of the Coast Guard establishment, the standards of which must not be jeopardized through failure to insure that his character, ability and loyalty conform thereto and will be maintained throughout his commissioned status. The Commandant considers the approval or disapproval of applications for appointment or reappointment in the Reserve and recommendations for waivers, of such importance as to warrant the personal attention of the District Commanders whenever practicable. When it is impracticable for a District Commander to interview a candidate personally, the forwarding endorsement shall so state.

at

(c) Examining boards will be convened by District Commanders places within their jurisdiction, as near as practicable to the place of residence of the applicant. Examining boards will consist normally of three officers, but may consist of two officers. At least two members of the board will be regular Coast Guard officers, but the third member may be an officer of the Reserve. In no case will a member of the board be junior in grade to that for which the applicant is being examined. The consent of a Reserve officer must be obtained before he is designated as a member of an examining board and he will not be placed on active or training duty for this purpose.

(d)(1) Upon completion of the examination the board will prepare a report on each case embodying:

(i) Membership of the board.

(ii) Conclusions of the board stated separately as to the physical, moral, professional, and general fitness of the applicant.

(iii) Statements of any other facts that should be of record for the information of higher authority such as whether or not a result of the examination of the qualifications of the applicant indicates him to be of greater value in some other grade than that for which he applied.

(iv) Final recommendations of the board.

(2) The report accompanied by the application for appointment, the report of physical examination and all other papers in the case will be sent without delay to the convening authority, who will review the proceedings and promptly forward them with his recommendation to the Commandant (PTP).

(3) When an applicant is recommended for a different grade than that for which application is made, a statement in writing will be obtained by the board from the applicant as to his willingness to accept the recommended appointment. This statement will be forwarded with the report.

(e) Whenever examinations are held, the appearance of the applicant before the board will be required.

(f)(1) In determining fitness for appointment the board will examine into the following:

(i) Physical qualifications. Each applicant will be subjected to a thorough physical examination conducted as prescribed by § 8.1403 and conforming to the standards prescribed for officers of the regular Coast Guard.

(ii) Moral character. The board will inquire rigidly into the moral character of the applicant. It will carefully question the applicant, and may secure any additional information from reliable sources that will be of value to the board or to higher authority. The following checks, insofar as necessary to satisfy this requirement, should be made:

(a) Personal interview, telephone contact, or other means for verification of the letters of recommendation submitted by the candidate. Verification of letters includes questions of au

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