§303-2.4 Transportation of remains of

a member of an employee's immediate family.

Under the authority of 5 U.S.C. 5742(c), the head of an agency may authorize payment for transportation of remains of a member of an employee's immediate family who dies while residing with an employee stationed outside the continental United States.

§ 303-2.5 Allowable costs for transportation of employee remains.

(a) By common carrier. The allowable costs for transportation of remains by common carrier include the costs of:

(1) Movement from place of death to a mortuary;

(2) Shipping permits;

(3) Outside case for shipment of remains (including the sealing of the shipping case when necessary);

(4) Removal to common carrier; (5) Transportation of the remains by common carrier; and

(6) One removal from the common carrier.

(b) By hearse or means other than common carrier. Charges for transportation of remains overland by hearse or means other than common carrier shall not exceed the cost of common carrier transportation. Reimbursable costs include the cost of hearse or means other than common carrier plus ferry fares, bridge tolls, and similar charges. An allowance for an outside shipping case is not authorized for this conveyance. §303-2.6 Transportation of the imme

diate family and household goods. (a) While performing duties outside CONUS (1) General. The cost of return transportation of the immediate family and the baggage and household goods of the decedent and his/her immediate family shall be allowed when an employee dies while he/she is performing official duties outside CONUS, or while he/she is in transit to or from that place. Allowable transportation costs shall not exceed the costs of returning the immediate family and the baggage and household goods from the place where the official duties were performed or were to be performed, by the most direct route, to the decedent's place of actual residence, or to any other place as the head of the agency

concerned or his/her designated representative may designate, provided the cost to the Government shall not exceed the cost of transportation to the decedent's place of actual residence.

(2) Time limitations. Travel of the immediate family and shipment of household goods must be undertaken within 1 year from the date of death of the employee, except that an extension of the time for shipment of household goods may be granted by the head of the agency or his/her designated representative if requested prior to the expiration of the 1-year limit.

(3) Transportation of immediate family. The transportation of the immediate family is subject to the provisions of part 302-2 of this subtitle.

(4) Transportation of household goods. The costs allowed for the transportation of household goods are limited to those prescribed in §§ 302-8.2 and 3028.4 of this title. Reference to "employee" in §302-8.4(e) of this title shall mean the deceased employee's legal representative or a member of his/her immediate family when the term is used in connection with the transportation of the household goods of a deceased employee.

(b) While stationed in the continental United States. When an employee stationed in the continental United States dies while on temporary duty, transportation expenses shall not be authorized for his/her immediate family or his/her household goods. The deceased employee's baggage at the temporary duty point shall be transported at Government expense to his/her official station or place of actual residence.

[54 FR 20352, May 10, 1989, as amended by FTR Amdt. 22, 56 FR 57290, Nov. 8, 1991; FTR Amdt. 26, 57 FR 28637, June 26, 1992]

§303-2.7 Transportation of baggage.

The allowable cost for transportation of personal baggage other than household goods shall include the expenses actually and necessarily incurred in transporting personal baggage as prescribed in part 301-5 of this subtitle. Expenses in connection with the transportation of baggage by a privately owned conveyance which would not have been incurred if the baggage had been transported by common carrier

shall not be allowed. Reimbursement for loss or damage to baggage during transit shall not be allowed, nor shall charges for marine and other insurance be allowed.

[54 FR 20352, May 10, 1989, as amended by FTR Amdt. 26, 57 FR 28637, June 26, 1992]

303-2.8 Prohibition of payment when other laws apply.

Payment of allowances provided by this chapter shall not be made if pay

ment is authorized by any other law of the United States. However, the allowances provided by this chapter shall not be denied because the deceased employee is eligible for burial benefits as a veteran of the Armed Forces of the United States.

[54 FR 20352, May 10, 1989, as amended by FTR Amdt. 22, 56 FR 57290, Nov. 8, 1991]

(a) Applicability. This part applies to agency acceptance of payment from a non-Federal source for travel, subsistence, and related expenses with respect to the attendance of an employee in a travel status (and/or the accompanying spouse of such employee when applicable) at any meeting or similar function relating to the official duties of the employee. This part does not authorize acceptance of such payments by an employee or the accompanying spouse of an employee in his/her personal capacity (see, however, §304-1.8(a)).

(b) Solicitation prohibited. An employee shall not solicit payment for travel, subsistence, and related expenses from a non-Federal source. However, after receipt of an invitation from a non-Federal source to attend a meeting or similar function or in the course of discussions of an event to be sponsored jointly by the agency and the non-Federal source, the agency or employee may inform the non-Federal source of this authority.

(c) Definitions. As used in this part, the following definitions apply:

(1) Agency. “Agency" means an executive agency as defined in 5 U.S.C. 105, and includes an independent agency as

well as an agency within the Executive Office of the President.

(2) Employee. "Employee" means an appointed officer or employee of an agency, including a special Government employee as defined in 18 U.S.C. 202, or an expert or consultant appointed under the authority of 5 U.S.C. 3109.

(3) Meeting or similar function. "Meeting or similar function" means a conference, seminar, speaking engagement, symposium, training course, or similar event that takes place away from the employee's official station, and is sponsored or cosponsored by a non-Federal source. This term does not include a meeting or other event required to carry out an agency's statutory or regulatory functions (i.e., a function that is essential to an agency's mission), such as investigations, inspections, audits, site visits, negotiations, or litigation. The term also does not include promotional vendor training or other meetings held for the primary purpose of marketing the nonFederal source's products or services. A meeting or similar function need not be widely attended for purposes of this definition, and includes but is not limited to the following:

(i) An event at which the employee will participate as a speaker or panel participant, including an event at which the employee will give an oral presentation focusing on his/her official duties or on the policies, programs, or operations of the agency;

(ii) A conference, convention, seminar, symposium or similar event the primary purpose of which is to receive training other than promotional vendor training, or to present or exchange substantive information concerning a subject of mutual interest to a number of parties;

(iii) An event at which the employee will receive an award or honorary degree, which is in recognition of meritorious public service that is related to the employee's official duties, and which may be accepted by the employee consistent with the applicable standards of conduct regulation.

(4) Non-Federal source. "Non-Federal source" means any person or entity other than the Government of the United States. The term includes any