Any applicant eligible for a grant award under § 905.2 may file application therefor with the Secretary on such forms and in such detail as the Secretary may prescribe. Such application shall set forth adequately the nature, duration, purpose and plan of the project, the qualifications of the principal staff members to be responsible for the project, the total facilities and resources that will be available, a justification of the amount of the requested grant, and such other pertinent information as the Secretary may require. The application shall be executed by an individual authorized to act for the applicant and to assume on behalf of the applicant the obligations imposed by the terms and conditions of any award, including the regulations of this part.

§ 905.4 Project review.

The Administration on Aging processes all applications which meet legal requirements for a grant. Applications which are consistent with Administration on Aging support policies are sent to State agencies on aging and to SRS regional offices for review and comment. Comments may also be requested from appropriate specialists and consultants inside and outside of the Government. Applicants may be requested to submit additional information while a project proposal is being considered. Upon completion of its review, the Administration on Aging makes recommendations to the Secretary. The Secretary then determines the action to be taken with respect to each application and notifies the applicant accordingly.

§ 905.5 Grant awards.

Within the limits of funds available for such purpose, the Secretary will award a grant to those applicants whose approved projects will in his judgment best promote the purposes of the Act and this part. All grant awards shall be in writing, shall set forth the amount of funds granted, and shall constitute for such amounts the encumbrance of Federal funds available for such purpose on the date of the award. The initial award shall also specify the project period for which support is contemplated if the activity is satisfactorily carried out and Federal funds are available. For continuation support, grantees must make separate application in accordance with the provisions of this part. § 905.6 Payments.

(a) To the extent he deems it appropriate, the Secretary shall require the recipients of any grant under this part to contribute money, facilities, or services for carrying out the project.

(b) The Secretary shall from time to time make payments to a grantee of all or a portion of any grant award, either in advance or by way of reimbursement for expenses to be incurred or incurred in the project period, to the extent he determines such payments necessary to promote prompt initiation and advancement of the approved project. All such payments shall be recorded by the grantee in accounting records separate from all other fund accounts, including funds derived from other grant awards. Amounts paid shall be available for expenditure by the grantee in accordance with the regulations of this part throughout the project period subject to such limitations as the Secretary may prescribe.

§ 905.7 Termination.

A grant may be terminated in whole or in part at any time at the discretion of the Secretary. Noncancellable obligations properly incurred prior to the receipt of the notice of termination will be honored. The grantee shall be promptly notified of such termination in writing and given the reasons therefor. § 905.8

Reports.

The grantee shall make such reports to the Secretary in such form and containing such information as may reasonably be necessary to enable him to perform his functions under this part

and shall keep such records and afford such access thereto as the Secretary may find necessary to assure the correctness and verification of such reports.

§ 905.9 Project expenditures.

Grants under this part will be available for the following types of expenditures for approved projects:

(a) Salaries, cost of travel;

(b) Stipends or other expenses of trainees;

(c) Necessary supplies, equipment, and related expenses;

(d) Costs of publication and distribution of studies, findings, and materials developed in connection with activities under this part;

(e) Costs of administration and other indirect costs of the project, subject to such limitations as are set forth in the Bureau of the Budget Circulars A-21 and A-87, and as the Secretary may establish; and

(f) Such other items as are included in the approved application.

Expenditures shall be in connection with the conduct of the project as approved. § 905.10 Interest; other income.

(a) Pursuant to section 203 of the Intergovernmental Cooperation Act of 1968 (Public Law 90-577), a State, as defined in section 102 of that Act, will not be held accountable for interest earned on grant funds, pending their disbursement for program purposes. A State, as defined in the Intergovernmental Cooperation Act, section 102, means any one of the several States, the District of Columbia, Puerto Rico, any territory or possession of the United States, or any agency or instrumentality of a State, but does not include the governments of the political subdivisions of the State. All other grantees must return to the Social and Rehabilitation Service all interest earned on grant funds.

(b) All grantees must return to the Social and Rehabilitation Service a part of any other project income proportionate to the grant contribution to the support of the project.

(a) Eligibility. The Secretary is authorized to make contracts to carry out the purposes of this part with any agency, organization or institution (except Federal agencies and institutions), after consulting with the designated State agency.

(b) Provisions. Any contract under this part shall be entered into in accordance with and shall conform to all applicable laws, regulations and department policy.

(c) Payments. Payments may be made in advance or by way of reimbursement, and in such installments and on such conditions, as the Secretary may determine. To the extent he deems it appropriate, the Secretary shall require the contractor to contribute money, facilities, or services for carrying out the project for which the contract was made.

906.30 Eligibility. 906.31 Provisions. 906.32 Payments.

AUTHORITY: The provisions of this Part 906 issued under secs. 101 et seq., 79 Stat. 218-226, 81 Stat. 106-108, 82 Stat. 1101, 83 Stat. 108115; 42 U.S.C. 3001 et seq.

SOURCE: The provisions of this Part 906 appear at 36 F.R. 12223, June 29, 1971, unless otherwise noted.

The purpose of the Retired Senior Volunteer Program is to develop a recognized role in the community and a meaningful life in retirement for older adults through significant volunteer service.

§ 906.2 Nature of program.

A Retired Senior Volunteer Program arranges varied opportunities for retired persons, age 60 and over, to serve as volunteers for the betterment of their community and themselves, with reimbursement for out-of-pocket expenses. It is organized and operated with Federal and non-Federal support in accord with the Retired Senior Volunteer Program Guide published by the Commissioner. The program is directed and coordinated in a community or service area by competent staff with the support of a local Retired Senior Volunteer Program Advisory Committee. The community or service area is defined in the approved grant application. Senior volunteers, aided by appropriate assignment, instruction and supervision, serve at a variety of volunteer stations, such as schools, courts, day care centers, hospitals, welfare agencies, nursing homes and institutions. Senior volunteers do not displace employed workers nor impair existing contracts for services. Awards and recognition appropriate to their service are given to senior volunteers.

GRANTS

§ 906.3 Eligibility.

Grants may be made to State agencies designated under § 903.10 of this chapter or other public and nonprofit private agencies and organizations to pay part or all of the costs for the development or operation, or both, of volunteer programs under this part, as determined by the Commissioner.

§ 906.4 Applications.

(a) An application under this part shall include information needed by the Commissioner to support findings that the requirements of section 601 of the Act will be met, as required in the various other sections of this part.

(b) In addition, an application will include:

(1) General goals for the proposed program, consistent with the purpose of this part.

(2) Individual objectives to be achieved during the projected budget period in support of the stated goals.

(3) A detailed budget and budget item justification.

(4) An explicit plan for maximizing non-Federal support of the program budget.

(5) Duties of projected staff positions and qualifications required for incumbents of the positions.

(6) Ways in which active coordination is to be established with other volunteer and aging related agencies and organizations, including the State agency.

(7) Membership and functions of a Retired Senior Volunteer Program Advisory Committee.

(8) Geographical boundaries to be served by the program.

(9) Copies of proposed or existing agreements with agencies or volunteer stations using senior volunteers.

(10) Available data on the population, age 60 and over, in the proposed service area.

(11) Existing senior volunteer service opportunities and those projected for development.

(12) Other information required by the Commissioner.

(c) The application shall be executed by a person authorized to act for the applicant, and to assume on behalf of the applicant the obligations imposed by the terms and conditions of an award, including the regulations in this part.

(d) A copy of the application (other than one by the State agency) shall be submitted by the applicant to the State agency which shall have 60 days after receipt to review it and make written recommendations to the Commissioner. Cost sharing.

§ 906.5

in his judgment best serve the purposes of the program and this part. Awards will be in writing, specifying the amount of funds granted, and shall constitute for such amounts the encumbrance of Federal funds available for such purpose on the date of the award.

(b) The initial grant award will specify the program period for which support is contemplated if the activity is satisfactorily carried out and Federal funds are available. For continuation support, grantees shall make separate application in accordance with the provisions of this part for each budget period.

(c) Awards will be made so as to achieve an equitable distribution of programs to the States from which applications eligible for funding are received. $906.7 Payments.

Payments under this part pursuant to a grant may be made (after necessary adjustment, due to previously made overpayments or underpayments) in advance or by way of reimbursement, in such installments and on such conditions as the Commissioner may determine.

§ 906.8 Expenditures and fiscal procedures.

(a) All expenditures are to be made in accordance with the approved program budget and are subject to such limitations as are set forth in instructions issued by the Commissioner.

(b) Payments received and expenditures made shall be fully recorded by or for the grantee in accounting records separate from all other fund accounts, including funds derived from other grant awards.

(c) The grantee shall provide or arrange for fiscal control and accounting procedures necessary to assure proper disbursement of, and accounting for, Federal funds received. Accounts and supporting documents relating to program expenditures shall be adequate to facilitate an accurate audit. § 906.9

Audits.

All fiscal transactions relating to an award under this part are subject to audit by the Federal Government to determine whether or not expenditures have been made in acordance with the award and Federal requirements. § 906.10 Records and reports.

The grantee shall keep records and

(a) Volunteer stations are agencies, organizations or institutions which receive senior volunteers from the Retired Senior Volunteer Program. Volunteer stations at which volunteers serve will be in the community where such persons live or in nearby communities. Volunteer services will be performed either on publicly owned and operated facilities or projects or on local projects sponsored by private nonprofit organizations (other than political parties) other than projects involving construction, operation, or maintenance of so much of any facility used or to be used for sectarian instruction or as a place of religious worship.

(b) Volunteer stations to which senior volunteers are assigned by the program shall be party to a memorandum of understanding executed with the grantee containing mutually agreeable provisions relating to functions and conditions of service of volunteers and to responsibilities of both the program and the volunteer station. The purpose of the memorandum of understanding is to promote cooperation, establish channels of communication, and avoid misunderstanding.

§ 906.16 Advisory Committee.

(a) A Retired Senior Volunteer Program Advisory Committee shall be established for each program, prior to filing of the program application, to give advice on planning of the program and on drafting of the application and, after funding of the program, to give the grantee support, assistance and advice on significant decisions and actions. Membership of the Advisory Committee shall consist of representation from vol

unteer stations, specialists in the field of aging and volunteerism, representation from major private organizations and public agencies concerned with the best interests of older adults and volunteers, and other citizens of the community able to make a substantial contribution to the program, including persons competent in the field of service being staffed. At least one-fourth of the membership shall be persons aged 60 and over and must include senior volunteers. The Committee shall have regularly scheduled meetings. Transportation costs for attendance at Committee meetings subsequent to the grant award shall be reimbursed in the same manner as for transportation of the program's volunteers.

(b) The grantee shall request assistance of the Committee to coordinate activities of the program with other volunteer and older persons programs. The grantee shall also request the Committee to evaluate progress of the program at regular intervals.

(a) Each Retired Senior Volunteer Program will be responsible for development of a variety of opportunities for useful service in the community commensurate with abilities, preferences and availability of senior volunteers from varied levels of income, education and experience.

(b) Eligibility requirements for service as a senior volunteer are that a person:

(1) Be retired and age 60 or over, (2) Be physically and mentally able to serve,

(3) Accept supervision as required,

(4) Commit the necessary time to carry out the assigned volunteer functions, usually a given number of hours on a regular basis.

§ 906.18 Expenses of volunteers.

Volunteers will not be compensated for their services. Reimbursement may be provided to senior volunteers for necessary out-of-pocket expenses incurred during, or as a result of, assigned volunteer activities in accord with allowable expense reimbursement prescribed in the Retired Senior Volunteer Program Guide. Such reimbursement shall be made from funds of the program,