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D. SIGNATURE. Self-explanatory.

E. DATE. Julian date of reply.

34. THIS IS A SURVEY DOCUMENT. Place an "X" in the proper block.

35. DATE. Julian date on which part II is completed.

36. TO. Name and address (include ZIP Code) of the office to which the TDR claim package is to be mailed.

37. RESPONSIBILITY. The transportation officer or appropriate receiving personnel would normally make this determination based on findings and factual evidence available, checking the appropriate block. When there is insufficient evidence to make such a determination, check "Other" and enter "Unknown.”

38. EXCEPTION NOTED ON CARRIER'S DELIVERY RECEIPT. Place an “X” in the proper block.

39. DOCUMENT ATTACHED?. Place an "X" in the proper block, and list the documents in block 43.

40. PHOTOGRAPH ATTACHED?. Place an "X" in the proper block.

41. INSPECTION DATA. Place an “X” in the proper block. Attach required report or waiver, or provide oral waiver information in block 43.

42. DISPOSITION DATA. Place an "X" in the proper block. Attach the required documents or provide other explanation in block 43.

43. REMARKS. Provide detailed information or any other data which will aid the claims office in filing claim. Information or data shall deal with facts and shall not reflect personal opinions unless substantiated by documentation; e.g., affidavits or certified statements. List the documents attached to support the claim.

44. DISTRIBUTION OF COPIES. Name and address (including ZIP Code) of office to receive a copy.

45. A. NAME OF PREPARER. Self-explanatory.

B. TITLE. Self-explanatory.

C. TELEPHONE NO. Show both the commercial and FTS telephone numbers of the person signing in block 45D.

D. SIGNATURE. Self-explanatory.

46. ACTION BY REVIEWING OFFICIALS. Sections, A, B, C, and D under this block are for use in connection with inventory and financial adjustments of accounts in accordance with individual service/agency regulations. Sections E and F will be completed by an official authorized to approve the report for use as a survey document and/or inventory and financial adjustment of accounts or when individual agency or service regulations require approval by an official other than the individual shown in block 45.

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47. ACTION BY CLAIMS OFFICE. For use by claims office, as required (primarily for

DOD).

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§ 101-40.4902 GSA forms; availability. (a) GSA forms referenced in this part are for optional use by executive agencies; however, their use is recommended in the interest of efficiency and economy in Government operations.

(b) Except for GSA Form 3080 (Household Goods Carrier Evaluation Report), GSA forms may be obtained initially from General Services Administration, National Forms and Publications Center, Warehouse 4, Dock No. 1, 4900 South Hemphill Street, Fort Worth, Texas 76115. Agency field or regional offices should submit future requirements to their Washington, DC headquarters office which will forward consolidated annual requirements to the GSA National Forms and Publications Center.

(c) GSA Form 3080 is only available through GSA regional offices as provided in § 101-40.205.

[51 FR 24343, July 3, 1986, as amended at 52 FR 21034, June 4, 1987]

§ 101-40.4903 Optional forms; availability.

(a) Optional Form 280 (Rev. 3-80), Uniforin Tender of Rates and/or Charges for Transportation Charges, is designed to expedite the handling of rate tenders.

(b) Courtesy copies of Optional Form 280 may be obtained from the General Services Administration, Federal Supply Service, Office of Policy and Agency Liaison, Regulations and Policy Division (FFY), Washington, DC 20406. Carriers may duplicate this form or have it printed commercially.

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101-41.205 Special procedures for preparing agency-stocked tickets for passenger transportation services.

101-41.205-1 Use of teletype ticketing equipment.

101-41.205-2 Use of preprinted rail ticket stock.

101-41.206 Special procedures for automatic payment of carrier charges for passenger transportation services.

101-41.207 Use, preparation, and disposition of GTR's (SF 1169). 101-41.207-1 Use of GTR's.

101-41.207-2 Preparation of GTR's. 101-41.207-3 Disposition of spoiled or canceled GTR's.

101-41.207-4 Accountability for GTR's. 101-41.208 Validation and honoring of GTR's.

101-41.208-1 Validation of GTR's and identification of travelers. 101-41.208-2 GTR identification on tickets and coupons.

101-41.208-3 Honoring GTR's.

101-41.208-4 Issuance and use of sleeping or parlor car tickets when accommodations are not assigned. 101-41.208-5 En route honoring of GTR's for rail and sleeping or parlor car services. 101-41.208-6 En route honoring of GTR's for sleeping or parlor car services only. 101-41.208-7 Honoring of GTR's by bus driv

ers.

101-41.209 Unused transportation services or accommodations.

101-41.209-1 Reporting unfurnished or unused transportation services or accommodations.

101-41.209-2 Adjustments for unfurnished or unused transportation services or accommodations.

101-41.209-3 Cancellation of reservations. 101-41.209-4 Denied boarding compensation. 101-41.210 Ticket refund procedures. 101-41.210-1 Exchanged or returned tickets. 101-41.210-1a Agency monitoring and processing of exchanged ticket refunds. 101-41.210-2 Unused or unreturned tickets. 101-41.210-3 Agency processing of SF 1170 claims.

101-41.210-3a Carrier processing of SF 1170 claims.

101-41.210-4 Agency processing of SF 1170 refunds.

101-41.210-5 Agency processing of SF 1170 claims for which the carrier failed to refund or otherwise satisfy the claim. 101-41.210-5a Carrier refund for unused tickets when SF 1170 has not been received. 101-41.210-5b Payment to carrier for subse

quent use of ticket for transportation or second refund through the use of an SF 1170 after an initial refund to GSA for unused expired ticket.

101-41.210-5c Alternative unused ticket refund procedures.

101-41.210-5d Agency recovery of carrier refunds sent directly to GSA. 101-41.210-6 Refund procedures covering un

used transportation services billed by foreign-flag carriers.

101-41.211 Lost or stolen GTR's; lost Government excess baggage authorization/ tickets (GEBAT).

101-41.211-1 Reporting of GTR's lost or stolen before presentation to carrier. 101-41.211-2 Disposition of recovered GTR's previously reported lost or stolen. 101-41.211-3 Billing charges for GTR's lost by carrier.

101-41.211-4 Disposition of GTR's previously certified lost by carrier.

101-41.211-5 Billing charges for air excess baggage coupons lost by carrier. 101-41.212 Accountability for tickets or coupons.

101-41.213 Carrier entries on GTR's. 101-41.214 Billing and payment of passenger transportation charges.

101-41.214-1 Carrier billing form. 101-41.214-2 Factual support of charges billed.

101-41.214-3 Carrier machine punching on GTR's.

101-41.214-4 Carrier notations on GTR's. 101-41.214-5 Preparation of carrier billing form.

101-41.214-6 Submission of carrier bill with supporting data.

101-41.214-7 Cross-reference on billings for additional or supplemental services.

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101-41.307-3 Payment of substitute documents.

101-41.307-4 Lost original GBL's recovered before settlement.

101-41.307-5 Lost original GBL's recovered after settlement.

101-41.307-6 Lost GBL's and freight waybills (original).

101-41.308 Accountability for GBL's. 101-41.308-1 Agency control.

101-41.308-2 Disposition of unused GBL's. 101-41.309 Factual support of charges. 101-41.309-1 International shipments. 101-41.309-2 Motor carrier or freight for

warder destination storage in transit of household goods or mobile dwellings. 101-41.310 Billing and payment of freight and express transportation charges. 101-41.310-1 Carrier billing forms. 101-41.310-2 Preparation of carrier billing forms.

101-41.310-3 Separate billing for household goods shipments.

101-41.310-4 Presentation and payment of carrier's bills.

101-41.311 Reporting of carrier voluntary refunds.

101-41.312 Exception to usual billing and

payment procedures.

101-41.313 Availability of forms.

101-41.313-1 GBL forms.

101-41.313-2 Carrier billing form.

101-41.313-3 GBL correction notice.

101-41.314 Contracts and tenders.

101-41.314-1 Contracts.

101-41.314-2 Quotations and tenders.

101-41.314-3 Procurement and billing of

services under contract or tender.

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