General expenses

Laundry, cleaning and pressing of clothing expenses as prescribed in § 301-11.31..

Special expenses of foreign travel

NOTE TO §301-12.1: You should use Government provided services for all official communications. When they are not available, commercial services may be used. Reimbursement may be authorized or approved by your agency.

[FTR Amdt. 75, 63 FR 66675, Dec. 2, 1998]

§301-12.2 What baggage expenses may my agency pay?

Your agency may reimburse expenses related to baggage as follows:

(a) Transportation charges for authorized excess;

(b) Necessary charges for transferring baggage;

(c) Necessary charges for storage of baggage when such charges are the result of official business;

(d) Charges for checking baggage; and (e) Charges or tips at transportation terminals for handling Government property carried by the traveler.

PART 301-13-TRAVEL OF AN EMPLOYEE WITH SPECIAL NEEDS

Sec.

301-13.1 What is the policy for paying additional travel expenses incurred by an employee with a special need?

301-13.2 Under what conditions will my agency pay for my additional travel expenses under this part? 301-13.3 What additional travel expenses may my agency pay under this part? AUTHORITY: 5 U.S.C. 5707.

SOURCE: 63 FR 15966, Apr. 1, 1998, unless otherwise noted.

§301-13.1 What is the policy for pay

ing additional travel expenses incurred by an employee with a special need?

To provide reasonable accommodations to an employee with a special need by paying for additional travel expenses incurred.

§301-13.2 Under what conditions will my agency pay for my additional travel expense(s) under this part? When an additional travel expense is necessary to accommodate a special physical need which is either:

(a) Clearly visible and discernible; or (b) Substantiated in writing by a competent medical authority.

§301-13.3 What additional travel expenses may my agency pay under this part?

The following expenses:

(a) Transportation and per diem expenses incurred by a family member or other attendant who must travel with you to make the trip possible;

(b) Specialized transportation to, from, and/or at the TDY duty location; (c) Specialized services provided by a common carrier to accommodate your special need;

(d) Costs for handling your baggage that are a direct result of your special need;

(e) Renting and/or transporting a wheelchair; and

(f) Premium-class accommodations when necessary to accommodate your special need, under Subpart B of Part 301-10 of this chapter.

PART 301-30-EMERGENCY TRAVEL

Sec.

301-30.1 What is emergency travel? 301-30.2 What is considered to be "family" with respect to emergency travel? 301-30.3 What should I do if I have to interrupt or discontinue my TDY travel? 301-30.4 When an illness or injury occurs on TDY, what expenses may be allowed? 301-30.5 Are there any limitations to the payment of these expenses?

AUTHORITY: 5 U.S.C. 5707.

SOURCE: 63 FR 15966, Apr. 1, 1998, unless otherwise noted.

§301-30.1 What is emergency travel? Travel which results from:

(a) Your becoming incapacitated by illness or injury not due to your own misconduct; or

(b) The death or serious illness of a member of your family; or

(c) A catastrophic occurrence or impending disaster, such as fire, flood, or act of God, which directly affects your home.

8301-30.2 What is considered to be "family" with respect to emergency travel?

"Family" includes any member of your immediate family, as defined in §300-3.1. However, your agency may, on a case-by-case basis, expand this definition to include other members of your and/or your spouse's extended family. 8301-30.3 What should I do if I have to interrupt or discontinue my TDY travel?

Contact your travel authorizing/approving official for instructions as soon as possible.

8301-30.4 When an illness or injury occurs on TDY, what expenses may be allowed?

Your agency may pay:

(a) Per diem at the location where you incurred or were treated for incapacitating illness or injury for a reasonable period of time (generally 14 calendar days). However, your agency may pay for a longer period.

(b) Transportation and per diem expense for travel to an alternate location to receive treatment.

(c) Transportation and per diem expense to return to your official station.

§301-30.5 Are there any limitations to the payment of these expenses? Expenses are not payable when: (a) Confined to:

(1) A medical facility within the proximity of your official duty station.

(2) The same medical facility you would have been admitted to if your incapacitating illness or injury occurred at your official station.

(b) The Government provides or reimburses you for hospitalization under any Federal statute (including hospitalization in a Department of Veterans Affairs (VA) Medical center or military hospital). However, per diem expenses are payable if your hospitalization is paid under the Federal Employees Health Benefits Program (5 U.S.C. 8901-8913).

PART 301-31-THREATENED LAW ENFORCEMENT/INVESTIGATIVE

EMPLOYEES

Sec.

301-31.1 Why pay subsistence and transportation expenses for threatened law enforcement/investigative employees? 301-31.2 What is "family" with respect to threatened law enforcement/investigative employees?

301-31.3 Are members of my family and I eligible for payment of subsistence and transportation expense?

301-31.4 Must my agency pay transportation and subsistence expenses?

301-31.5 Under what conditions may my agency pay for transportation and subsistence expenses?

301-31.6 Where must I and/or my family obtain lodging?

301-31.7 May my family and I occupy lodging at different locations?

301-31.8 What transportation expenses may my agency pay?

301-31.9 What subsistence expenses may my agency pay?

301-31.10 How will my agency pay my subsistence expenses?

301-31.11 May my agency pay me a per diem allowance instead of actual expenses? 301-31.12 Must I keep track of my expenses? 301-31.13 How long may my agency pay for subsistence expenses under this part? 301-31.14 May I receive a travel advance for transportation and/or subsistence expenses?

301-31.15 What documentation must I provide for reimbursement?

AUTHORITY: 5 U.S.C. 5707.

SOURCE: 63 FR 15966, Apr. 1, 1998, unless otherwise noted.

§301-31.1 Why pay subsistence and transportation expenses for threatened law enforcement/investigative employees?

To protect a law enforcement/investigative employee and his/her immediate family when their lives are placed in jeopardy as a result of the employee's assigned duties.

§301-31.2 What is "family" with respect to threatened law enforcement/investigative employees?

Generally, "family" includes any member of your immediate family, as defined in §300-3.1 of this title. However, your agency may, on a case-bycase basis, expand this definition to include other members of you and/or your spouse's extended family.

§301-31.10 How will my agency pay

my subsistence expenses?

Your agency will pay your actual subsistence expenses not to exceed the "maximum allowable amount" for the period you or your family occupy temporary living accommodations. The "maximum allowable amount" is the "maximum daily amount" multiplied by the number of days you or your family occupy temporary living accommodations not to exceed the number of days authorized. The "maximum daily amount" is determined by adding the rates in the following table for you and each member of your family authorized to occupy temporary living accommodations:

You or your unaccompanied spouse or other unaccompanied family member may receive is

The maximum lodging amount applicable to the locality.

The maximum per diem rate applicable to the locality.

8301-31.11 May my agency pay me a per diem allowance instead of actual expenses?

No.

§301-31.12 Must I keep track of my expenses?

Yes. You must keep track of your actual expenses as described in part 30111 of this chapter.

[63 FR 15966, Apr. 1, 1998; 63 FR 35538, June 30, 1998]

8301-31.13 How long may my agency

pay for subsistence expenses under this part?

Your agency may pay for subsistence expenses up to 60 days. However, your agency may pay for additional periods if it determines, that an extension is justified.

8301-31.14 May I receive a travel advance for transportation and/or subsistence expenses?

Yes, you may receive a travel advance under §301-51.200 of this chapter for up to a 30-day period at a time to cover expenses allowable. Your travel advance may not exceed the maximum allowable amount authorized under § 301-31.10, and you will be required to reimburse your agency for any portion of the advance disallowed or not spent. 8301-31.15 What documentation must I provide for reimbursement?

You must provide receipts or any other documentation required by your agency. However, in instances when documentation might compromise the security of the individuals involved, the head of the agency may waive these requirements.

PART 301-50-ARRANGING FOR TRAVEL SERVICES

Sec.

301-50.1 How should I arrange my travel? 301-50.2 What is my liability if I use an unauthorized travel agent or unauthorized travel management system? 301-50.3 Are there any limits on the travel arrangements I may make?

AUTHORITY: 5 U.S.C. 5707; 40 U.S.C. 486(c).

SOURCE: 63 FR 15967, Apr. 1, 1998, unless otherwise noted.

8301-50.1 How should I arrange my travel?

If your agency provides travel management services under a Government contract, you must use those services, to arrange for common carrier transportation, lodging, and rental car(s). If your agency does not provide travel management services under a Government contract, you must arrange your travel according to your agency's policy. Services under a Government contract may be furnished by a commercial travel agent, electronic travel services system, or other travel management services provider.

§301-50.2 What is my liability if I use an unauthorized travel agent or unauthorized travel management system?

You are responsible for any additional costs that result from the unauthorized use, and you are subject to any penalties your agency may impose. §301-50.3 Are there any limits on the

travel arrangements I may make? Yes. If the GSA city-pair fare contract for

passenger transportation services is available to you, you must use the contract carrier. You should also use any preferred value lodging programs and rental car arrangements in which your agency participates.

301-51.1 What is the required method of payment for official travel expenses? 301-51.2 What official travel expenses and/or classes of employees are exempt from the mandatory use of the Government contractor-issued travel charge card? 301-51.3 Who in my agency has the authority to grant exemptions from the mandatory use of the Government contractorissued travel charge card?

301-51.4 If my agency grants an exemption, does that prevent me from using the card on a voluntary basis?

301-51.5 How may I pay for official travel expenses if I receive an exemption from use of the Government contractor-issued travel charge card? 301-51.6 May I use the Government contractor-issued travel charge card for pur

poses other than those associated with official travel?

301-51.7 What are the consequences of using

the Government contractor-issued travel
charge card for non-official travel pur-
poses?

Subpart B-Paying for Common Carrier
Transportation

301-51.100 What method of payment must I use to procure common carrier transportation?

301-51.101 Which payment methods are considered the equivalent of cash? 301-51.102 How is my transportation reimbursement affected if I make an unauthorized cash purchase of common carrier transportation?

301-51.103 What is my liability if I lose a GTR?

Subpart C-Receiving Travel Advances 301-51.200 For what expenses may I receive a travel advance?

301-51.201 What is the maximum amount that my agency may advance? 301-51.202 When must I account for my advance?

301-51.203 What must I do about my advance if my trip is canceled or postponed indefinitely?

AUTHORITY: 5 U.S.C. 5707. Subpart A is issued under the authority of Sec. 2, Pub. L.