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8301–12.2 What baggage expenses may

my agency pay? Your agency may reimburse expenses related to baggage as follows:

(a) Transportation charges for authorized excess;

(b) Necessary charges for transferring baggage;

(c) Necessary charges for storage of baggage when such charges are the result of official business;

(d) Charges for checking baggage; and

(e) Charges or tips at transportation terminals for handling Government property carried by the traveler.

8301–13.3 What additional travel ex

penses may my agency pay under

this part? The following expenses:

(a) Transportation and per diem expenses incurred by a family member or other attendant who must travel with you to make the trip possible;

(b) Specialized transportation to, from, and/or at the TDY duty location;

(c) Specialized services provided by a common carrier to accommodate your special need;

(d) Costs for handling your baggage that are a direct result of your special need;

(e) Renting and/or transporting a wheelchair; and

(f) Premium-class accommodations when necessary to accommodate your special need, under Subpart B of Part 301–10 of this chapter.

PART 301-13—TRAVEL OF AN EMPLOYEE WITH SPECIAL NEEDS

PART 301-30—EMERGENCY TRAVEL

Sec. 301–13.1 What is the policy for paying addi

tional travel expenses incurred by an em

ployee with a special need? 301-13.2 Under what conditions will my

agency pay for my additional travel ex

penses under this part? 301-13.3 What additional travel expenses

may my agency pay under this part? AUTHORITY: 5 U.S.C. 5707.

SOURCE: 63 FR 15966, Apr. 1, 1998, unless otherwise noted.

Sec. 301–30.1 What is emergency travel? 301-30.2 What is considered to be “family”

with respect to emergency travel? 301-30.3 What should I do if I have to inter

rupt or discontinue my TDY travel? 301-30.4 When an illness or injury occurs on

TDY, what expenses may be allowed? 301–30.5 Are there any limitations to the

payment of these expenses? AUTHORITY: 5 U.S.C. 5707.

SOURCE: 63 FR 15966, Apr. 1, 1998, unless otherwise noted.

8301–13.1 What is the policy for pay

ing additional travel expenses incurred by an employee with a spe

cial need? To provide reasonable accommodations to an employee with a special need by paying for additional travel expenses incurred.

8301_30.1 What is emergency travel?

Travel which results from:

(a) Your becoming incapacitated by illness or injury not due to your own misconduct; or

(b) The death or serious illness of a member of your family; or

(c) A catastrophic occurrence or impending disaster, such as fire, flood, or act of God, which directly affects your home.

PART 301-31—THREATENED LAW

ENFORCEMENT/INVESTIGATIVE
EMPLOYEES

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Sec. 301-31.1 Why pay subsistence and transpor

tation expenses for threatened law en

forcement/investigative employees? 301-31.2 What is “family” with respect to

threatened law enforcement/investiga

tive employees? 301-31.3 Are members of my family and I el

igible for payment of subsistence and

transportation expense? 301-31.4 Must my agency pay transportation

and subsistence expenses? 301-31.5 Under what conditions may my

agency pay for transportation and sub

sistence expenses? 301-31.6 Where must I and/or my family ob

tain lodging? 301-31.7 May my family and I occupy lodg

ing at different locations? 301-31.8 What transportation expenses may

my agency pay? 301-31.9 What subsistence expenses may my

agency pay? 301-31.10 How will my agency pay my sub

sistence expenses? 301-31.11 May my agency pay me a per diem

allowance instead of actual expenses? 301–31.12 Must I keep track of my expenses? 301-31.13 How long may my agency pay for

subsistence expenses under this part? 301_31.14 May I receive a travel advance for

transportation and/or subsistence

penses? 301-31.15 What documentation must I pro

vide for reimbursement? AUTHORITY: 5 U.S.C. 5707.

SOURCE: 63 FR 15966, Apr. 1, 1998, unless otherwise noted.

8301-30.4 When an illness or injury oc

curs on TDY, what expenses may be

allowed? Your agency may pay:

(a) Per diem at the location where you incurred or were treated for incapacitating illness or injury for a reasonable period of time (generally 14 calendar days). However, your agency may pay for a longer period.

(b) Transportation and per diem expense for travel to an alternate location to receive treatment.

(c) Transportation and per diem expense to return to your official station.

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8301_30.5 Are there any limitations to

the payment of these expenses? Expenses are not payable when: (a) Confined to:

(1) A medical facility within the proximity of your official duty station.

(2) The same medical facility you would have been admitted to if your incapacitating illness or injury occurred at your official station.

(b) The Government provides or reimburses you for hospitalization under any Federal statute (including hospitalization in a Department of Veterans Affairs (VA) Medical center or military hospital). However, per diem expenses are payable if your hospitalization is paid under the Federal Employees Health Benefits Program (5 U.S.C. 8901-8913).

8301-31.2 What is "family with re

spect to threatened law enforce

ment/investigative employees? Generally, “family” includes any member of your immediate family, as defined in 8300_3.1 of this title. However, your agency may, on a case-bycase basis, expand this definition to include other members of you and/or your spouse's extended family.

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8301-31.3 Are members of my family 8 301-31.8 What transportation

exand I eligible for payment of sub- penses may my agency pay? sistence and transportation pense?

Your agency may pay transportation

expenses authorized by part $ 301–10 of Yes, if you serve in a law enforce

this chapter to transport you and/or ment, investigative, or similar capac

your family to/from a temporary locaity for special law enforcement/inves

tion. tigative purposes and your agency authorizes such expenses.

8301-31.9 What subsistence expense

may my agency pay? 8 301-31.4 Must my agency pay transportation and subsistence

Only your lodging cost may be paid. penses?

However, your agency may pay for

meals and laundry/cleaning expenses if: No. Your agency decides when it is appropriate to pay these expenses

(a) Your temporary living accombased on the nature of the threat

modations do not have kitchen or launagainst your life and/or the life of a

dry facilities; or member(s) of your immediate family.

(b) Your agency determines that

other extenuating circumstances exist $ 301-31.5 Under what conditions may which necessitate payment of these ex

my agency pay for transportation penses.

and subsistence expenses? When your agency determines that a

8301-31.10 How will my agency pay threat against you or a member(s) of

my subsistence expenses? your immediate family justifies mov- Your agency will pay your actual ing you and/or your family to tem- subsistence expenses not to exceed the porary living accommodations at or "maximum allowable amount" for the away from your official station.

period you or your family occupy tem

porary living accommodations. The 8301-31.6 Where must I and/or my "maximum allowable amount” is the family obtain lodging?

"maximum daily amount” multiplied Your agency designates the area by the number of days you or your where you and/or your family should family occupy temporary living accomobtain lodging. It may be within your modations not to exceed the number of official station or at an alternate loca- days authorized. The "maximum daily tion.

amount” is determined by adding the

rates in the following table for you and 8301_31.7 May my family and I occupy each member of your family authorized lodging at different locations?

to occupy temporary living accomYes, if authorized by your agency.

modations:

The "maximum daily amount" of per diem expenses that

You or your unaccompanied Your accompanied spouse or If your agency authorizes spouse or other unaccom- a member of your family who

A member of your family who panied family member may is age 12 or older may re

is under age 12 may receive receive is

is

ceive is

Payment of only lodging ex

penses.

The maximum lodging

amount applicable to the lo

cality.
The maximum per diem rate

applicable to the locality.

.75 times the maximum lodg

ing amount applicable to

the locality.
.75 times the maximum per

diem rate applicable to the
loc ty..

.5 times the maximum lodging

amount applicable to the lo

cality. .5 times the maximum per

diem rate applicable to the lod

Payment for lodging, meals,

and other per diem expenses.

8301-31.11 May my agency pay me a

per diem allowance instead of ac

tual expenses? No.

8301_31.12 Must I keep track of my ex

penses? Yes. You must keep track of your actual expenses as described in part 301– 11 of this chapter. (63 FR 15966, Apr. 1, 1998; 63 FR 35538, June 30, 1998]

8301_31.14 May I receive a travel ad

vance for transportation and/or

subsistence expenses? Yes, you may receive a travel advance under $ 301-51.200 of this chapter for up to a 30-day period at a time to cover expenses allowable. Your travel advance may not exceed the maximum allowable amount authorized under 8301-31.10, and you will be required to reimburse your agency for any portion of the advance disallowed or not spent.

8301_31.13 How long may my agency

pay for subsistence expenses under

this part? Your agency may pay for subsistence expenses up to 60 days. However, your agency may pay for additional periods if it determines, that an extension is justified.

8301-31.15 What documentation must

I provide for reimbursement? You must provide receipts or any other documentation required by your agency. However, in instances when documentation might compromise the security of the individuals involved, the head of the agency may waive these requirements.

ING TRAVEL EXPENSES, AND CLAIMING REIMBURSEMENT

PART 301-50-ARRANGING FOR

TRAVEL SERVICES

PART 301-51-PAYING TRAVEL

EXPENSES

Subpart A-General

Sec. 301-50.1 How should I arrange my travel? 301-50.2 What is my liability if I use an un

authorized travel agent or unauthorized

travel management system? 301-50.3 Are there any limits on the travel

arrangements I may make? AUTHORITY: 5 U.S.C. 5707; 40 U.S.C. 486(c).

SOURCE: 63 FR 15967, Apr. 1, 1998, unless otherwise noted.

8301-50.1 How should I arrange my

travel? If your agency provides travel management services under a Government contract, you must use those services, to arrange for common carrier transportation, lodging, and rental car(s). If your agency does not provide travel management services under a Government contract, you must arrange your travel according to your agency's policy. Services under a Government contract may be furnished by a commercial travel agent, electronic travel services system, or other travel management services provider.

Sec. 301-51.1 What is the required method of pay

ment for official travel expenses? 301-51.2 What official travel expenses and/or

classes of employees are exempt from the mandatory use of the Government con

tractor-issued travel charge card? 301-51.3 Who in my agency has the author

ity to grant exemptions from the mandatory use of the Government contractor

issued travel charge card? 301-51.4 If my agency grants an exemption,

does that prevent me from using the card

on a voluntary basis? 301–51.5 How may I pay for official travel

expenses if I receive an exemption from use of the Government contractor-issued

travel charge card? 301-51.6 May I use the Government con

tractor-issued travel charge card for purposes other than those associated with

official travel? 301-51.7 What are the consequences of using

the Government contractor-issued travel charge card for non-official travel purposes?

Subpart B—Paying for Common Carrier

Transportation

8301–50.2 What is my liability if I use

an unauthorized travel agent or unauthorized travel management sys

tem? You are responsible for any additional costs that result from the unauthorized use, and you are subject to any penalties your agency may impose.

301-51.100 What method of payment must I

use to procure common carrier transpor

tation? 301-51.101 Which payment methods are con

sidered the equivalent of cash? 301-51.102 How is my transportation reim

bursement affected if I make an unauthorized cash purchase of common car

rier transportation? 301-51.103 What is my liability if I lose a

GTR?

Subpart C-Receiving Travel Advances

8 301-50.3 Are there any limits on the

travel arrangements I may make? Yes. If the GSA city-pair fare contract for passenger transportation services is available to you, you must use the contract carrier. You should also use any preferred value lodging programs and rental car arrangements in which your agency participates.

301-51.200 For what expenses may I receive

a travel advance? 301-51.201 What is the maximum amount

that my agency may advance? 301-51.202 When must I account for my ad

vance? 301-51.203 What must I do about my advance

if my trip is canceled or postponed in

definitely? AUTHORITY: 5 U.S.C. 5707. Subpart A is issued under the authority of Sec. 2, Pub. L.

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