8301–1.2 What is an "employee" for

purposes of TDY allowances? An "employee" is:

(a) An individual employed by an agency, regardless of status or rank; or

(b) An individual employed intermittently in Government service as an expert or consultant and paid on a daily when-actually-employed (WAE) basis; or

(c) An individual serving without pay or at $1 a year (also referred to as “invitational traveler').

301–2.3 What standard of care must I use in

incurring travel expenses? 301–2.4 For what travel expenses am I re

sponsible? 301–2.5 What travel arrangements require

specific authorization or prior approval? AUTHORITY: 5 U.S.C. 5707; 31 U.S.C. 1353; 49 U.S.C. 40118.

SOURCE: 63 FR 15955, Apr. 1, 1998, unless otherwise noted.

8301–1.3 Who is eligible for TDY allow

ances? This chapter covers the following individuals:

(a) Employees traveling on official business;

(b) Interviewees performing pre-employment interview travel;

(c) Employees who must interrupt official business travel to perform emergency travel as a result of an incapacitating illness or injury or a personal emergency situation; and

(d) Threatened law enforcement/investigative employees and members of their family temporarily relocated to safeguard their lives because of a threat resulting from the employee's assigned duties.

8301–2.1 Must I have authorization to

travel? Yes, generally you must have written or electronic authorization prior to incurring any travel expense. If it is not practicable or possible to obtain such authorization prior to travel, your agency may approve a specific authorization for reimbursement of travel expenses after travel is completed. However, written or electronic advance authorization is required for items in 8301–2.5 (c), (i), (n), and (o) of this part.

8301–2.2 What travel expenses may my

agency pay? Your agency may pay only those expenses essential to the transaction of official business, which include:

(a) Transportation expenses as provided in part 301–10 of this chapter;

(b) Per diem expenses as provided in part 301-11 of this chapter;

(c) Miscellaneous expenses as provided in part 301-12 of this chapter; and

(d) Travel expenses of an employee with special needs as provided in part 301–13 of this chapter.

PART 301-2-GENERAL RULES

8301–2.3 What standard of care must I

use in incurring travel expenses? You must exercise the same care in incurring expenses that a prudent person would exercise if traveling on personal business.

8301–2.4 For what travel expenses am

I responsible? You are responsible for expenses over the reimbursement limits established in this chapter. Your agency will not pay for excess costs resulting from circuitous routes, delays, or luxury accommodations or services unnecessary or unjustified in the performance of official business.

(c) Use of reduced fares for group or charter arrangements;

(d) Use of cash to pay for common carrier transportation;

(e) Use of extra-fare train service;
(f) Travel by ship;
(g) Use of a rental car;
(h) Use of a Government aircraft;

(i) Payment of a reduced per diem rate;

(j) Payment of actual expense;

(k) Travel expenses related to emergency travel;

(1) Transportation expenses related to threatened law enforcement/investigative employees and members of their families;

(m) Travel expenses related to travel to a foreign area;

(n) Acceptance of payment from a non-Federal source for travel expenses, see chapter 304 of this subtitle; and

(0) Travel expenses related to attendance at a conference.

NOTE TO $301–2.5: Paragraphs (c), (i), (n), and (0) of this section require a written or electronic advance authorization.

PART 301-10-TRANSPORTATION

EXPENSES

301–10.116 What must I do with compensa

tion an airline gives me if it denies me a

seat on a plane? 301-10.117 May I keep compensation an air

line gives me for voluntarily vacating my seat on my scheduled airline flight when the airline asks for volunteers?

Subpart A-General

Sec. 301-10.1 Am I eligible for payment of trans

portation expenses? 301-10.2 What expenses are payable as trans

portation? 301-10.3 What methods of transportation

may my agency authorize me to use? 301–10.4 How does my agency select the

method of transportation to be used? 301–10.5 What are the presumptions as to

the most advantageous method of trans

portation? 301–10.6 What is my liability if I do not

travel by the selected method of trans

portation? 301-10.7 How should I route my travel? 301–10.8 What is my liability if, for personal

convenience I travel by an indirect route or interrupt travel by a direct route?

AIRLINE ACCOMMODATIONS 301–10.121 What classes of airline accom

modations are available? 301-10.122 What class of airline accommoda

tions must I use? 301-10.123 When may I use first-class airline

accommodations? 301–10.124 When may I use premium-class

other than first-class airline accommodations?

Subpart B-Common Carrier Transportation 301–10.100 What types of common carrier

transportation may I be authorized to use?

AIRLINE

301-10.106 What are the basic requirements

for using airlines?

USE OF CONTRACT CITY-PAIR FARES

USE OF UNITED STATES FLAG AIR CARRIERS 301-10.131 What does United States mean? 301-10.132 Who is required to use a U.S. flag

air carrier? 301-10.133 What is a U.S. flag air carrier? 301-10.134 What is U.S. flag air carrier serv

ice? 301-10.135 When must I travel using U.S.

flag air carrier service? 301-10.136 What exceptions to the Fly Amer

ica Act requirements apply when I travel between the United States and another

country? 301-10.137 What exceptions to the Fly Amer

ica Act requirements apply when I travel solely outside the United States, and a U.S. flag air carrier provides service be

tween my origin and destination? 301-10.138 In what circumstances is foreign

air carrier service deemed a matter of

necessity? 301-10.139 May I travel by a foreign air car

rier if the cost of my ticket is less than

traveling by a U.S. flag air carrier? 301-10.140 May I use a foreign air carrier if

the service is preferred by or more con

venient for my agency or me? 301–10.141 Must I provide any special certifi

cation or documents if I use a foreign air

carrier? 301-10.142 What must the certification in

301-10.107 When must I use a contract city

pair fare? 301-10.108 Are there other situations when I

may use a non-contract fare? 301-10.109 What is my liability for unau

thorized use of a non-contract carrier when contract service is available and I do not meet one of the exceptions for re

quired use? 301–10.110 May I use contract passenger

transportation service for personal trav

el? 301–10.111 When may I use a reduced group

or charter fare? 301-10.112 What must I do when different

airlines furnish the same service at dif

ferent fares? 301-10.113 What must I do if I change or do

not use a common carrier reservation? 301-10.114 What must I do with unused Gov

ernment Transportation Request(s) (GTR(8)), ticket(s), or refund applica

tion(s)? 301-10.115 Am I authorized to receive a re

fund or credit for unused transportation?

301-10.450 When can I use a rental vehicle? 301–10.451 May I be reimbursed for the cost

of collision damage waiver (CDW) or

theft insurance? 301-10.452 May I be reimbursed for personal

accident insurance? 301-10.453 What is my liability for unau

thorized use of a rental automobile obtained with Government funds?

Subpart D—Privately owned Vehicle (POV)

AUTHORITY: 5 U.S.C. 5707; 40 U.S.C. 486 (c); 49 U.S.C. 40118.

SOURCE: FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, unless otherwise noted.

Subpart A-General

8301–10.1 Am I eligible for payment of

transportation expenses? Yes, when performing official travel, including local travel.

8301–10.2 What expenses are payable

as transportation? Fares, rental fees, mileage payments, and other expenses related to transportation.