quently, Subpart F, Part 3 of this title and this Subpart should not be compared with other requirements in this subchapter applicable to negotiated procurements.

(c) Quotations by vendors incident to small purchases will be solicited in accordance with § 3.603 of this title. See also 606.201 (b) of this chapter.

§ 592.603 Competition. See Subchapter A, Chapter I of this title.

§ 592.604 Imprest fund (petty cash) method. (a) The Imprest Fund is the method preferred for accomplishing small purchases when cash payment is contemplated. In addition to the instruction in § 3.604 of this title the details of its operation are contained in AR 35-350 (Administrative regulations of the Army pertaining to Imprest Funds for small purchases). It is the only authorized cash small purchase procedure, except for cash payments by accountable disbursing officers.

(b) The Imprest Fund may be used to pay for items ordered from open-end contracts including the Federal Supply Schedules if the vendor concurs.

(c) Standard Form 1165 (Receipt for Cash-Subvoucher) has space to list only four items. If more space is necessary in a purchase transaction using the Imprest Fund, a sheet of blank paper may be used as a continuation sheet. The total amount of the transaction must appear on the Standard Form 1165.

(d) For transactions utilizing the Imprest Fund, an individual other than the contracting officer may be appointed as an ordering officer in the same manner and under the same conditions as prescribed in paragraph (a) of § 592.605-50.

§ 592.604-1 Conditions for use. See § 3.604-1 of this title.

and provides in one document a purchase or delivery order, a receiving report, a property voucher, and a payment voucher.

(b) The requisition of Standard Form 44 will be made by one office at each installation for control purposes. Blank forms will be issued only to authorized ordering officers.

(c) Requisitions will be submitted to the appropriate Adjutant General publications center for the necessary forms. § 592.605-1 Limitations on use. See § 3.605-1 of this title.

§ 592.605-2 Examples of use. See § 3.605-2 of this title.

§ 592.605-50 Instructions for use. (a) Purchases with this form will be accomplished by an ordering officer. The ordering officer may be a contracting officer or any other person designated by the commanding officer of the installation. For example, representatives of the post repair shop, post supply offices, organizational units, and other offices may be appointed as ordering officers to facilitate the accomplishment of such purchases for the user. The appointinent of such ordering officers should define the scope and limitations of their authority, such as the supplies or services that may be purchased.

(b) The ordering officer shall be responsible for assuring that funds have been made available in the estimated amount of the purchase contemplated, and for entering in the appropriate space, on Standard Form 44, the proper accounting classification to be charged. The signature of the ordering officer on Standard Form 44 will constitute the certification that funds are available under the appropriation and allotment cited. Where purchases occur frequently, the ordering officer may obtain a lump-sum certification of funds from the fiscal officer under each applicable allotment account for a specified period of time. The ordering officer will advise the fiscal officer before the close of each accounting month of the amount of all purchases made on Standard Form 44 which have not been submitted to him for recording the obligation. (§ 592.605-51 (1).)

(c) It is not necessary to cite 10 U. S. C. 2304 (a) (3) on the Standard Form 44.

(d) When ordering officers anticipate making more than one purchase from the same vendor during a month, the accomplished copies of Standard Form 44 (Copies Nos. 1, 3 and 5) may be held until the end of the month for consolidating the invoices and preparing one voucher, Standard Form 1034, for payment to the vendor. However, action should be taken by the ordering officer to see that such a practice is satisfactory to the vendor in order to avoid complaints on delayed payments. When "time payment" discounts are stated on Standard Form 44, appropriate copies will be processed for payment without delay in order to take advantage of the discount.

§ 592.606 Blanket purchase agreement method. See §§ 3.606 through 3.606-3 of this title.

§ 592.650 Order for supplies or services (DD Forms 1155 and 1155–1).

§ 592.650-1 General. (a) DD Form 1155 and 1155-1 are printed as carbon interleaved forms (ten sheets per set) and provide in one document a purchase or delivery order, a receiving and inspection report, a property voucher, and when supported by a vendor's invoice, a payment voucher.

(b) DD Form 250 (Materiel Inspection and Receiving Report (Domestic)) may be used in conjunction with DD Form 1155 as indicated in § 592.650-7.

§ 592.650-2 Use as a purchase order or delivery order. (a) DD Form 1155 may be used as a purchase or delivery order as prescribed in §§ 3.606 and 16.303 of this title.

§ 592.650-3 Use in conjunction with monthly charge accounts-(a) Definition. A monthly charge account is a simplified procurement procedure similar to the charge account afforded by a business concern to its customers.

(b) Purpose. The major purpose of the charge account is to permit the procurement of supplies and services from vendors without the necessity of preparing individual purchase orders or contracts covering each individual transaction. The submission of invoices and processing of payments for supplies and services acquired under a charge account are accomplished periodically, as agreed to by the contracting officer and the vendor. Generally, charge accounts should be made only with local sources

so that individual purchases thereunder can be effected with a minimum of time and paperwork. However, this method of procurement may be used with suppliers other than local where the writing of numerous purchase orders can be avoided through the use of this procedure. To the extent practicable, charge accounts will be established concurrently with more than one supplier, and over a period of time requests against such accounts shall be equitably distributed among the different suppliers. Requests for supplies or services generally shall be placed orally; however, where a request cannot be placed orally, the request may be placed by written memorandum.

(c) Limitation. There is no limit to the total dollar value of the requests which may be placed against a charge account during an agreed billing period. Individual requests to be placed against charge accounts will be limited to $1,000 or less, except for perishable subsistence. This is not meant to preclude the use of other authorized purchase order forms. (d) Establishment of charge account. Charge accounts may be established in person, through correspondence, or by the Blanket Purchase Agreement Method described in § 3.606 of this title. necessary arrangements with respect to securing maximum discounts, documenting the individual purchase transactions, periodic billing, and other necessary details will be made and will include:

The

(1) Authorization to the vendor to furnish supplies or services, falling within a general category if and when requested by the contracting officer or his authorized representative during a specified period and within a stipulated aggregate amount, if any, provided that no individual request will exceed $1,000;

(2) A requirement for submission by the vendor of an itemized invoice not less frequently than once each month covering all deliveries made against the charge account not previously invoiced and paid;

(3) An understanding that the Government is obligated only to the extent of the requests actually made against the charge account; and

(4) A requirement that each delivery ticket or sales slip issued by the supplier shall fully identify the charge account, the date of the request, the items, the

price, and other relevant data, including the signature of the Government representative who received the items.

(e) Requests placed against charge accounts. The following procedures shall govern:

(1) Individual requests will not be placed against charge accounts until appropriate negotiations have been conducted except, where the order is for $100 or less and the price is known to be reasonably competitive. If authorized by the contracting officer, ordering officers may place individual requests not to exceed $100. Only the contracting officer is authorized to place requests against charge accounts in excess of $100 and then each request will be limited to $1,000 or less. The contracting officer will secure competition, if possible, and the records will indicate the sources solicited and the quotations received. If the low quotation is not made by a charge account vendor, an individual purchase order will be issued, or a new charge account established.

(2) Each request placed against a charge account will be identified by a purchase order number. The purchase order number assigned to the initial request may be used on subsequent requests during the same billing period.

(3) Each delivery of supplies or services will be supported by a sales slip or delivery ticket prepared in triplicate (or quadruplicate if required) on which acknowledgment of acceptance by the Department of the Army is indicated. The following information will be shown on the sales slip or delivery ticket:

(i) Name of vendor;

(ii) Purchase order number;
(iii) Name of ordering officer;

(iv) Description of supplies or services including stock number, part number, etc., necessary for proper identification; and

(v) Quantity and price of supplies or services, less discount.

(4) In the event that the vendor does not furnish a sales slip or delivery ticket, the individual who receives the supplies will prepare DD Form 250 (Materiel Inspection and Receiving Report).

(5) The quantity listed on the sales slip or delivery ticket will be verified, exceptions noted, and all copies will be dated and signed by the individual authorized to accept the items, except that,

when Copy No. 4 is used it will not be signed. Copies will be distributed as follows:

(i) The original to the accountable property officer. The accountable property officer will voucher and post pertinent information from this copy to the stock record account.

(ii) One copy to the contracting officer. The contracting officer will retain this copy for use in accomplishing DD Form 1155 at the end of the billing period.

(iii) One copy to the vendor.

(iv) When required, an unsigned copy will be furnished the Finance and Accounting Office. (Copy No. 4).

(f) Preparation of purchase order (DD Form 1155). At the end of each billing period the contracting officer will prepare one purchase order (DD Form 1155) for the supplies or services furnished during the billing period. The signed copies of the sales slips, delivery tickets, or receiving reports shall be the basis for preparing one purchase order as follows:

(1) It is not necessary to list the items, quantity, or other similar information required when issuing an individual purchase order. It is sufficient to show the general description or category of items purchased.

(2) The total dollar value as reflected on the delivery tickets received by the contracting officer will be inserted in the "Amounts" column.

(3) The following statement will be inserted: "Authority-Individual requests made against this charge account (not exceeding $1,000 per request) were negotiated in accordance with the provisions of 10 U. S. C. 2304 (a) (3)."

(4) Insert the words "Charge Account Agreement" in the block titled "Type of Order-Purchase."

(5) The receiving report (i. e., inspection and acceptance certfication on the face of the form) will be executed by the contracting officer on the basis of the sales slips, delivery tickets, or the receiving reports furnished by the accountable property officer. This certificate may be accomplished on Copy No. 1 or Copy No. 8. If Copy No. 1 is signed, Copy No. 8 may then be used for internal purposes; however, this will require that the original receiving report be forwarded to the General Accounting Office. The contracting officer will determine whether