Each single full-time academic year of graduate experience as defined by the grantee, beyond the baccalaureate level, shall equal 12 months of related professional work experience for stipend level purposes. If a fellow in a pre-doctoral experience program has been awarded a master's degree in a field relevant to the professional training to be undertaken, an additional $500 may be added to the stipend amount which is appropriate for his work experience. (If credit for a master's degree is claimed for an academic year program only, then the allowance will be prorated accordingly.) Maximum pre-doctoral stipend shall not exceed $4,700. The yearly stipend amount includes the regular academic year plus the summer session. (20 U.S.C. 1033)

§ 132.28 Dependency allowances for participants in library training programs and fellowship/traineeship programs. A dependency allowance for the fellow may also be provided as follows:

(a) For undergraduate fellows, the dependency allowance shall be $250 for the academic year for each eligible dependent. The dependency allowance for a summer session shall be a maximum of $50 for each eligible dependent.

(b) For graduate fellows, the dependency allowance for the academic year shall be $500 for each eligible dependent. The dependency allowance for a summer session shall be a maximum of $100 for each eligible dependent. (20 U.S.C. 1033)

Any amounts paid under any other Federal grant program for educational purposes (except veterans' and war orphans' and widows' educational assistance under Title 38, United States Code) shall be set off against the amount which a participant otherwise would be entitled to receive under this part. A participant shall not be precluded from receiving a loan that is made, insured, or reinsured under any Federal educational loan program, and neither the amount of such loan nor any Federal interest payment made during the period of his participation in a training program shall be deducted from the amount received by the participant under this part.

(20 U.S.C. 1033; 38 U.S.C. 1781)

§ 132.31 Tuition and housing charges.

The grantee is required as a condition for receiving the grant to exempt a participant from all tuition and other normally required fees, but it may charge for room and board. (20 U.S.C. 1033)

§ 132.32 Non-self-contained institute programs.

In the case of a non-self-contained institute, regular students of the institution admitted to the institute program shall not receive stipends or dependency allowances under this program. The grantee must pay a pro-rata share of the cost of the institute based on the number of regular students enrolled in the institute.

§ 132.34 Travel allowances; program participants.

(a) Under the fellowship program, travel allowances for fellows from their places of residence to the training site will not be provided. However, in cases of extreme need or hardship, the Commissioner of Education may authorize one-way travel allowances for individual fellows/trainees at a rate not to exceed 8¢ per mile.

(b) Under the institute program, the grantee may pay for a participant's daily commuting travel for a reasonable distance upon determination by the Commissioner that such allowances are necessary for successful participation in the program and that extreme need and hardship exist. Such travel may be performed either by public or private conveyance; but if performed by private conveyance, the allowance for such travel shall not exceed 8¢ per mile or the common carrier cost of such travel, whichever is less.

(20 U.S.C. 1033)

§ 132.35 Payments to participants by grantees.

Payments to participants will be made by the grantee. The amount of stipends, dependency allowances, and travel costs to be paid to eligible participants will be estimated in the application and included in the grant award, subject to adjustment based on the actual education, work experience, and number of dependents. The grantee is responsible for any overpayment of stipends to participants. No deductions may be made by the grantee from these payments for any purpose, except as provided in § 132.36.

(20 U.S.C. 1033)

§ 132.36 Payment adjustments.

Payment adjustments are necessary in the event of the withdrawal of a participant from the training program and/or a change in the number of dependents. In either event, a system of proration by week, based on the number of weeks in the training period, shall be used for the purpose of determining the amount of stipend and/or dependency allowance to which a participant is eligible. In de

termining the number of weeks in the training period, the first week of the training period shall be the week during which classes begin and the last week of the training period shall be the week during which the classes end. Accordingly, any segment of a week for the first and last week of classes shall be counted as a full week for the purpose of computing payment adjustments. Adjustments of payment due to the withdrawal of a participant and/or a change in the number of dependents shall be effective the Monday following the week in which the change occurred and prorated accordingly on the basis of the number of weeks for which the participant is eligible for payment. The last day of actual class attendance or the date which the institution certifies that a participant has ceased to maintain proficiency in his course of study shall be used in determining the date of withdrawal.

(20 U.S.C. 1033)

APPENDIX A

GRANTS FOR TRAINING IN LIBRARIANSHIP

CRITERIA AND POINT SCORES INSTITUTES (a) Criteria and point scores for review of proposals for institute grants.

Review of proposals for an institute grant will take into account the following criteria (207 points):

(1) The extent to which the proposed program is justified. (10 points) Consideration will be given to such questions as:

(i) Will the program contribute to reduction of staff shortage?

(ii) Does the program address itself to an appropriate training need?

(iii) Is the subject important and timely? (iv) Is the applicant well prepared to offer such training?

(2) The extent to which participant selection is appropriate. (10 points)

Consideration will be given to such questions as:

(i) Are the selection criteria appropriate and realistic to meet program objectives? (ii) Is the need as expressed in the program justification, above, related accurately to the duties of the participant?

(iii) Can the proposed number of participants be accommodated by proposed program method?

(3) The extent to which the program objectives are related to needs and proposal. (20 points)

Consideration will be given to such question as:

(i) Are the objectives specific and clearly defined?

(ii) Are the objectives directly related to identified needs?

(iii) Are the objectives involved in the improvement or updating of personnel competencies? (If applicable)

(4) The extent to which the proposed program will achieve high quality and effectiveness. (30 points)

Consideration will be given to such questions as:

(i) Is the subject appropriate for intensive or long-range training?

(ii) Is there adequate program potential for the solution of the training problem or need?

(iii) Is the proposed professional education sound?

(iv) Is there a satisfactory blend of the theoretical and the practical?

(v) Are the training approaches new and imaginative?

(vi) Does the proposed program supplement existing training? Advanced study level?

(vii) Will participants be involved in innovative and creative experiences?

(viii) Will the program maintain focus on the subject?

(5) The adequacy of program content as related to program objectives. (15 points) (45 CFR 100a.26(b)(8)(i))

Consideration will be given to such questions as:

Will the proposed program content adequately achieve the stated program objectives?

(6) The adequacy of the proposed program director. (15 points)

(45 CFR 100a.26(b)(3))

Consideration will be given to such questions as:

(i) Is the level of professional competence and leadership of the program director adequate?

(ii) What is the degree of capability of the program director to conduct a successful program?

(7) The adequacy of the proposed program staff. (15 points)

(45 CFR 100a.26(b)(3))

Consideration will be given to such questions as:

(i) Is the level of professional competence and leadership of the program staff adequate?

(ii) Is the number of program staff adequate for program needs?

(iii) Is staff utilization planned properly? (8) The adequacy of the applicant's facilities and services. (10 points)

(45 CFR 100a.26(b)(4))

Consideration will be given to such questions as:

(i) Is there evidence of adequacy of supporting facilities, services, and equipment? (ii) Is there evidence that the applicant will provide adequate library services and instructional materials for the program?

(9) The adequacy of the program budget. (15 points)

(45 CFR 100a.26(b)(5))

Consideration will be given to such questions as:

(i) Is the proposed budget adequate for the program?

(ii) Are the proposed costs reasonable? (10) The extent to which the institute format is appropriate. (5 points)

Consideration will be given to such questions as:

(i) Is the type of institute (self-contained or non-self-contained) properly chosen?

(ii) Is the proposed timing well chosen? (iii) Is the length of the institute right? Too long? Too short?

(11) The extent to which program purposes will be achieved. (30 points)

Consideration will be given to such questions as:

(i) To what degree will the proposed program substantially contribute to librarianship training?

(ii) To what degree will prospects for employment and/or advancement be provided? (iii) To what degree will training opportunities be provided for minority group and/ or disadvantaged persons?

(12) Adequacy of the evaluation component. (25 points)

Consideration will be given to such questions as:

(i) Does the proposal provide for both external and internal evaluation?

(ii) Is the evaluation component adequate to ensure effective program assessment? (13) General criteria. (7 points)

Consideration will be given to the criteria specified in 45 CFR 100a.26(b) (1), (2), (6), (7), and (8) (ii), (iii) and (iv).

(b) Criteria and point scores for review of applications for fellowship grants. Review of applications for fellowship grants will take into account the following criteria (108 points):

(1) Adequacy of educational objectives. (15 points)

Consideration will be given to such questions as:

(i) Are objectives consonant with standards for library education?

(ii) Are proposed changes in goals sound?

(iii) Are special factors to attract outstanding personnel valid and appropriate? (iv) Are special needs listed valid?

(v) Are educational objectives well-defined?

(vi) Will the program further the objective of improving service to the disadvantaged and developing viable alternatives to traditional library services?

(2) Adequacy of program content. (10 points)

(i) Are the character and scope of the program appropriate, sound, modern, and cohesive?

(ii) Are contemplated changes well conceived?

(iii) Is the catalog information adequate? (iv) Do common course requirements meet acceptable standards?

(v) Are program evaluation procedures effective?

(vi) Is the student practicum component sufficient?

(3) Adequacy of program content as related to objectives. (5 points)

(45 CFR 100a.26(b)(8)(i))

Consideration will be given to such questions as:

What is the extent to which objectives would be achieved by program content?

(4) Adequacy of qualifications for admission. (10 points)

Consideration will be given to such questions as:

(i) Are selection criteria for fellows suitable and sufficient?

(ii) Are applied tests well recommended? (iii) Are scholarship requirements adequate?

(5) Characteristics of program faculty. (10 points)

(45 CFR 100a.26(b)(3))

Consideration will be given to such questions as:

(i) Is the list of faculty complete for display of all qualifications?

(ii) Is estimate of faculty quality high, medium, or low?

(iii) Is numerical strength of faculty adequate?

(iv) Is faculty specialization relevant to program offered?

(v) Is the research and writing productivity of the faculty adequate?

(vi) Is estimate of credit-hour teaching load of faculty high, medium, or low?

(vii) Is estimate of the number of student advisees per faculty high, medium, or low? (6) Adequacy of facilities and resources. (5 points)

(45 CFR 100a.26(b)(4))

Consideration will be given to such questions as:

(i) Are facilities, equipment, and other resources suitable and sufficient?

(ii) Is the size of the librarianship special collection sufficient for the curriculum offered?

(iii) Is the applicant's total library collection adequate?

(iv) Are planned additions or improvements significant?

(7) Level of institutional expenditures. (10 points)

Consideration will be given to such questions as:

(i) Are expenditures increasing for education in librarianship?

(ii) What is the relationship of expenditures to student enrollment changes?

(iii) Are expenditures high, medium, or low compared to other library education programs with similar curricula and student enrollment?

(8) Quantity of enrollment and degrees awarded. (5 points)

Consideration will be given to such questions as:

(i) Are enrollment and degrees increasing? (ii) Is the ratio of degrees awarded to enrollment satisfactory?

(9) Quantity of institutional fellowships and scholarships. (5 points)

Consideration will be given to such questions as:

(i) Are institutional fellowships and scholarships increasing or decreasing?

(ii) What is the ratio of the requested number of II-B fellowships to the institutionally supported number?

(10) Adequacy of prospects for increasing training opportunities. (15 points)

Consideration will be given to such questions as:

(i) Is there any evidence that the program will be adequately promoted and that there will be effective recruitment?

(ii) Was the priority selected appropriate to the applicant's capabilities or record of experience in this field?

(11) Prospect for increasing training opportunities for minority group and/or disadvantaged persons. (10 points)

(12) General criteria. (8 points)

Consideration will be given to the criteria specified in 45 CFR 100a.26(b) (1), (2), (5), (6), (7), and (8) (ii), (iii) and (iv).

(c) Criteria and point scores for review of applications or proposals for traineeship grants. Review of applications or proposals for traineeship grants will take into account the following criteria (111 points):

(1) Whether and how the program to be offered substantially furthers the objective of increasing the opportunities of minority group persons and/or disadvantaged persons throughout the Nation for advanced training in librarianship and information science which would result in professional

advancement and upward mobility; (20 points)

(2) Whether and how the program to be offered substantially furthers the objective of training librarians to work more responsively with the disadvantaged and of developing viable alternatives to traditional library service patterns; (20 points)

(3) Degree of internship opportunities available through cooperating library agencies and appropriateness of those opportunities to the program objectives; (20 points)

(4) Appropriateness of behavioral objectives as related to the program objectives and the recruitment criteria; (20 points)

(5) Degree of individualization of program activities and objectives; (20 points)

(6) Criteria specified in 45 CFR 100a.26(b). (11 points)

(1) The Education Division General Administrative Regulations (EDGAR) in 45 CFR Part 100a (Direct Grant Programs) and Part 100c (Definitions). (2) The regulations in this Part 133.

(b) How to use regulations; how to apply for funds. The "Introduction to Regulations of the Education Division" at the beginning of EDGAR includes general information to assist in

(1) Using regulations that apply to Education Division programs; and

(2) Applying for assistance under an Education Division program.