Sec. Subpart 114-3.2—Annual Report-Real Property Owned by the United States 114-3.200 Scope of subpart. AUTHORITY: 5 U.S.C. 301, sec. 205(c), 63 Stat. 390; 40 U.S.C. 486(c). SOURCE: 34 FR 440, Jan. 11, 1969, unless otherwise noted. Subpart 114-3.1-General Provisions § 114-3.104 Source of data. Data reflected in the real property inventory reports shall be based on real property and accounting records maintained by the reporting Bureau or Office. § 114-3.105 Agency liaison. The Director, Office of Administrative and Management Policy (PM), Office of the Assistant SecretaryPolicy, Budget and Administration is the designated agency representative for this Department for liaison with the General Services Administration on matters related to the owned real property inventories. Any questions concerning these inventories shall be referred to him for handling. [40 FR 3450, Jan. 22, 1975] Subpart 114-3.2-Annual ReportReal Property Owned by the United States § 114-3.200 Scope of subpart. This subpart prescribes the procedure and forms to be used by Bureaus and Offices in connection with annual reports on real property owned by the United States, including real properties held in trust by the Bureau of Indian Affairs. § 114-3.201 Reporting agency. The inventory report shall be prepared and submitted by the Bureau or Office which has basic accountability for the property, with authority to assign, reassign, or dispose of it. Thus, where one bureau holds or occupies real property under a permit, or memorandum of agreement, from another bureau, whether within or outside of this Department, the bureau granting the permit, and not the bureau occupying the real property, is always the one which must report. If the grantee bureau has any reason to believe that the grantor bureau may not be reporting such property, this should be clarified in writing between the bureaus concerned, so that both no-reporting and duplicate reporting are avoided. § 114-3.204 Reports to be submitted. Each Bureau and Office having basic accountability for real property shall prepare an annual inventory report to cover such property in accordance with detailed instructions found in | FPMR 101-3.2, 101-3.49, and in the following paragraphs: (a) Reports shall be prepared on GSA Forms 1166 and 1209, except when arrangements have been made to furnish detailed machine listings and punched cards as provided in IPMR 114-3.205. (b) GSA Form 1166: Data on this form are transposed by GSA onto punch cards and mechanically printed. It is important, therefore, that special care be taken to follow the detailed GSA instructions, regarding number of digits, placing of decimal points, etc. (1) For purposes of this inventory. the reporting entity is an "installation". (i) Except as provided in § 1143.204(b)(1)(ii), below, Bureaus and Of fices are authorized to determine what constitutes an "installation" for reporting purposes. However, to increase the usefulness of the real property inventory report, Bureaus and Offices are urged to: (A) Report separately those units physically separate from each other, particularly if in different counties, or if such units have been separately authorized, individually mentioned in budget justifications, serve a different local population center, etc. (B) Coordinate this report with the accounting system and all other complementary reporting requirements, such as budget justification and prepa 3 ation, quarters' surveys and reports, and utilization and status reports, etc. The more realistically "installation" is itted in with the bureau's other needs or information, the more readily all uch data can be cross-checked, and ne submission serves several reportng requirements. (ii) Separate reports on GSA Form 166 shall be submitted for Job Corps Conservation Centers. A separate sumary report on GSA Form 1209 is not equired, but Conservation Centers hould be included in the summary orm 1209 for the Bureau. (2) Bureaus and Offices shall assign 1 agency control number (Block 2) to ich installation. This number shall entify both this Department and the ureau, e.g., I-BIA-118, or I-EBM-224. (3) Block 3 of GSA Form 1166 shall left blank when a new installation reported for the first time. The GSA ntrol number assigned to a new inallation by GSA will be made availae to the reporting bureau at the time e annual machine listing is distributF. This number should be reflected in y subsequent revision of the report r the installation. 4) Blocks 13 and 19 should express ates acquired" by full years, e.g., 10-1921 and not 1910-21. 5) In the cost block (Block 16) enter ero for each entry of public domain id, rather than leaving this block Ink. Where cost of acquired land s less than $500, enter "N" (Negligi) and explain in remarks. Except Historic Site lands held by the Nanal Park Service, enter the estited amount land acquired by donan or for a nominal sum would have t if it had been purchased at the Fe. :) GSA Form 1209: The "Remarks" ck shall include a summary statent describing the nature and causes ny major or significant changes ocing in all categories of real properbeing reported, as compared with prior years report. For example, if ureau's land holdings show a sigcant increase, it should be made r whether this is due to continuing 11 acquisitions at most installas, or a few large acquisitions purit to a new program. (d) Consolidated GSA Form 1166: Each Bureau and Office shall prepare and submit, in original only, a consolidated GSA Form 1166 report of all of its real property holdings as of June 30 each year. Only Blocks 1, 6, and 11 through 30 need be completed. [34 FR 440, Jan. 11, 1969, as amended at 40 FR 12790, Mar. 21, 1975] § 114-3.205 Optional reporting method. Any Bureau or Office desiring to submit its real property inventory in the form of a machine listing supported by punch cards shall notify the Director, Office of Administrative and Management Policy so that appropriate arrangements can be made with the central office of the General Services Administration. [40 FR 12791, Mar. 21, 1975] § 114-3.206 Preparation and due dates. The annual inventory report on GSA Forms 1166 and 1209 shall be prepared as of June 30 of each year and transmitted to reach the Director, Office of Administrative and Management Policy by not later than August 21, in the number of copies indicated below. GSA Form 1166. An original and one copy. A complete file of all current individual installation reports shall be maintained by the bureau headquarters office. GSA Form 1209. An original and two copies, and one copy to be retained by the bureau headquarters office. Consolidated GSA Form 1166. An original only is required for retention and use by the Director, Office of Administrative and Management Policy. [40 FR 12791, Mar. 21, 1975] Subpart 114-19.6-Accommodations for the Physically Handicapped SOURCE: 40 FR 25593, June 17, 1975, unless otherwise noted. § 114-19.602 Definitions. For purposes of this Subpart 11419.6, the definition of "buildings" contained in 41 CFR 101-19.602 shall be construed to exclude the following buildings which are the responsibility of the General Services Administration: (a) Federally-owned buildings under the control and management of the General Services Administration where a Bureau or Office of this Department occupies space in the building as a "tenant," or (b) Leased buildings where the General Services Administration administers the lease and a Bureau or Office of this Department occupies space in the building as a "tenant". § 114-19.603 Standards. The head of each Bureau and Office is responsible for ensuring that all buildings under his jurisdiction which are subject to the provisions of 41 CFR 101-19.6 are designed, constructed, or altered in accordance with the minimum standards in the "American Standard Specifications for Making Buildings and Facilities Accessible to, and Usable by the Physically Handicapped, Number A117.1-R1971." § 114-19.607 Reporting. The semiannual report required by 41 CFR 101-19.607 shall be prepared in accordance with the instructions contained in 41 CFR 101-19.607, on the reverse side of GSA Form 2974 and, in the following paragraphs: (a) Separate reports should be submitted for (1) Government-owned buildings, (2) Government-leased buildings, (3) buildings funded by grant and, (4) buildings funded by loan. (b) In reporting buildings being constructed or altered by or on behalf of the Bureau or Office at an existing "installation," as referred to in IPMR 114-3.204, include in the column headed "Name of building" on GSA Form 2974, the GSA control number assigned to the installation involved. (c) GSA Form 2974 shall be signed by the head of the Bureau or Office, or his designee, not below the Chief Administrative Officer of the Bureau. This official's signature on the report carries with it a certification to the effect that all buildings subject to the Architectural Barriers Act are reported and that the buildings are in compliance with that Act. (d) Each separate report specified in IPMR 114-19.607(a) shall be consolidated for the Bureau or Office and transmitted, in duplicate, to reach the Director, Office of Administrative and Management Policy by not later than March 10 and September 10 of each year. Subpart 114-25.1-General Policies § 114-25.100 Use of Government personal property and nonpersonal services. The head of each bureau and office is responsible for ensuring that the provisions of § 101-25.100 of this title are enforced. The use of personal property and nonpersonal services is authorized as being for an officially designated purpose in rendering assistance in major disasters or other emergency situations pursuant to 205 DM 1 and 905 DM 1. It is also proper to make personal property available to a contractor, grantee, or cooperator when there is specific statutory authority for such use. [41 FR 4927, Feb. 3, 1976] § 114-25.104 Acquisition of office furniture and typewriters. In making a determination as to whether requirements can be met through the utilization of already owned furniture and typewriters, reasonable efforts shall be made to determine whether such items are available from other bureau offices and other bureaus of the Department within a reasonable transport distance. Such efforts shall include direct inquiries and shall not be limited to a review of available property circularized in accordance with IPMR 114-43.102-52. [36 FR 12834, July 8, 1971] § 114-25.104-1 Redistribution, repair, or rehabilitation. In furtherance of the intent of FPMR 101-25.104-1, particular consideration shall be given to the advantages of instituting a Bureau-wide program for the repair and rehabilitation of office furniture and typewriters already in bureau inventories in lieu of new procurement. (36 FR 12834, July 8, 1971] Subpart 114-25.3-Use Standards § 114-25.302 Office furniture, furnishings, and equipment. [36 FR 19026, Sept. 25, 1971] § 114-25.302-1 Executive type office furniture and furnishings. (a) The head of each bureau and office, or his designee, and the Director of Administrative Service are authorized to make the determinations contemplated by FPMR 101-25.302 1(a). (b) New executive and unitized wood office furniture may be procured for personnel entitled to it on the basis of the standards in FPMR 101-25.302-1 (a) and (b) if the required furniture is not available from Bureau-owned unassigned inventory, and reassignment of furniture in accordance with FPMR 101-25.302-1(c) is determined to be uneconomical. [36 FR 19026, Sept. 25, 1971] § 114-25.302-3 Electric typewriters. (a) [Reserved] (b) Electric typewriters meeting the replacement standards prescribed in FPMR 101-25.403 may be assigned to stations not meeting the use standards criteria in FPMR 101-25.302-3. This will permit the use of such typewriters for less demanding work such as draft preparation and informal correspondence and often avoid the cost of purchasing new manual typewriters for such purposes. The overhaul or repair criteria in the replacement standards contemplates restoration to a condition suitable for the rigid work requirements of the use standards. A lesser degree of restoration or none at all will often suffice for less demanding use. [37 FR 11460, June 8, 1972] § 114-25.303 Gasoline for use in motor vehicles. In addition to using unleaded gasoline as required by FPMR 101-25.303, Interior employees shall use self-service pumps when such use will result in the purchase of gasoline at the lowest available price. [42 FR 39978, Aug. 8, 1977] § 114-25.304 Additional systems and equipment for passenger motor vehicles. (a) In addition to the guidelines required to be met by FPMR 101-25.304, the essentiality of such additional systems or equipment for vehicles already in service shall be weighed against the economic factors involved and potential benefits to be derived therefrom. (b) The determination with respect to procurement of additional systems and equipment for passenger motor vehicles already in service should not be made by an official below the regional or comparable office level. [36 FR 22812, Dec. 1, 1971] § 114-25.350 Standard lettering for bench marks and corner markers. The minimum standard lettering to be used to identify all bench mark tables is as follows: U.S. DEPARTMENT OF THE INTERIOR UNLAWFUL TO DISTURB Height of lettering: 32 inch. Width of letters at surface: .032 inch. Exceptions to the use of the foregoing lettering will be granted only where special circumstances warrant exemption. Requests for such exemption shall be transmitted through Bureau channels to the Director, Office of Administrative and Management Policy (FM), Office of the Assistant Secretary-Policy, Budget and Administra tion. [37 FR 7092, Apr. 8, 1972. Redesignated at 37 FR 12144. June 20, 1972, and amended at 39 FR 12989, Apr. 10, 1974; 40 FR 3450, Jan. 22, 1975] § 114-25.351 Prohibition against use of lead-based paint in Federal and Federally assisted construction. (a) The Lead-Based Paint Poisoning Prevention Act (Pub. L. 91-695, 84 Stat. 2078) prohibits the use of leadbased paint in residential structures constructed or rehabilitated by the Federal Government or with Federal assistance in any form. (b) As amended by the National Consumer Health Information and Health Promotion Act of 1976 (Pub. L. 94-317, 42 U.S.C. 4801), the responsibility for enforcing the prohibition against the use of lead-based paint was shifted from the Secretary of Health, Education and Welfare to the Secretary of Housing and Urban Development. (c) The Secretary of Housing and Urban Development published implementing regulations in Part 35 or Title 24, Code of Federal Regulations which are applicable to all Federal agencies. (d) Lead content is the percentage of lead by weight (calculated as lead metal) in the total non-volatile content of the paint or in the dried film of paint already applied. Currently, lead-based paint means any paint containing more than five-tenths of 1 per centum lead by weight. Any paint manufactured after June 22, 1977, will be lead-based if it contains more than six one-hundredths of 1 per centum lead by weight. (e) "Residential structure" means any house, apartment, or structure intended for human habitation including any institutional structure where persons reside such as an orphanage, boarding school dormitory, day care center, or extended-care facility. (f) Implementation. (1) All Department of the Interior activities shall comply with the prohibition against the use of lead-based paint in Federal and Federally assisted construction and shall not use, or permit the use of, lead-based paint on applicable surfaces of any residential structure being constructed or rehabilitated. As defined in 24 CFR Part 35, "applicable surfaces" means all interior surfaces and those exterior surfaces which are readily accessible to children under seven years of age. (2) The head of each bureau and office shall issue regulations and take such other steps as in his/her judgement are necessary to prohibit the use of lead-based paint on applicable surfaces of any residential structures constructed or rehabilitated under any Federal or Federally assisted program under his/her jurisdiction. Such regulations shall require the inclusion of |