The basic principles and procedures of the Federal Catalog System are contained in published cataloging handbooks and manuals described in Subpart 101-30.2. [29 FR 16004, Dec. 1, 1964] § 101-30.101 Definitions. As used in this Part 101-30, the following terms shall have the meanings set forth in this § 101-30.101. [29 FR 16004, Dec. 1, 1964] § 101-30.101-1 Civil agency item. “Civil agency item” means an item of personal property entering the supply systems of civil agencies, including direct delivery requirements as well as materials stocked for subsequent issue. § 101-30.101-2 Item of supply. "Item of supply" means a single item of production or two or more items of production that are functionally interchangeable in required applications. An item of supply may consist of any number of pieces or objects which are treated in the supply operations of a Government activity as being identical. The concept of each item of supply is expressed in, and fixed by, an item identification. § 101-30.101-3 National stock number. The "national stock number" (NSN) is the identifying number assigned to each item of supply. The NSN consists of the 4-digit Federal Supply Classification (FSC) code and the 9-digit national item identification number (NIIN). The written, printed, or typed NSN configuration is 1234-00-5678901. The following terms are elecments of the 13-digit national stock number: (a) "Federal Supply Classification" (FSC) is a 4-digit number which groups similar items into classes. (b) "National Codification Bureau" (NCB) code is a 2-digit number designating the central cataloging office of the NATO or other friendly country which assigned the national item identification number (NIIN) and is used as the first two digits of the NIIN. (c) "National item identification number" (NIIN) is a 9-digit number composed of the NCB code number (2digits) followed by 7 other nonsignificant digits. § 101-30.101-4 Federal item identification. "Federal item identification" means the approved item identification for the item of supply, plus the national stock number assigned to that item identification. It consists of four basic elements: the name of the item, the identifying characteristics, the Federal Supply Classification code, and the national item identification number. § 101-30.101-5 Cataloging. "Cataloging" means the process of uniformly identifying, describing, classifying, numbering, and publishing in the Federal Catalog System all items of personal property (items of supply) repetitively procured, stored, issued, and/or used by Federal agencies. § 101-30.101-6 Cataloging activity. "Cataloging activity" means the activity of a Federal agency having responsibility for performing cataloging operations in identifying and describing items of supply in the Federal Catalog System. § 101-30.101-7 Federal Catalog System. "Federal Catalog System" means the single supply catalog system designed to uniformly identify, classify, name, describe, and number the items of personal property used by the Federal Government by providing only one classification, one name, one description, and one item identification number for each item of supply. It provides a standard reference language or terminology to be used by all persons engaged in the process of supply. § 101-30.101-8 Conversion. "Conversion" means the changeover from using existing supply classifications, stock numbers, names, and identification data to using those of the Federal Catalog System in all supply operations, from determination of requirements to final disposal. 30 11 0-79-22 § 101-30.101-9 Item entry control. "Item entry control" means the functional responsibility of GSA/DOD cataloging to minimize the number of items in the supply system by: (a) Establishing controls that prevent unessential new items from entering the supply system; (b) promoting the development of standards and use of standard items; and (c) eliminating items having nonstandard characteristics. [36 FR 20292, Oct. 20, 1971] § 101-30.101-10 GSA section of the Federal Supply Catalog. "GSA section of the Federal Supply Catalog" means a series of supply catalogs issued by GSA as an integral part of the Federal Supply Catalog. These catalogs indicate the source for obtaining supplies and services and contain ordering instructions and related supply management data. § 101-30.101-11 Recorded data. "Recorded data" means the data which are associated with a national stock number and are recorded on microfilm or magnetic computer tape at the Defense Logistics Center (DLSC), Battle Creek, MI 49016. § 101-30.101-12 Item identification data. "Item identification data" means recorded data which are used to differentiate an item from all other items. Item identification data are composed of data that describe the essential physical characteristics of the item and reference data that relate the item to other identifying media (such as manufacturers' part numbers, identified blueprints, suppliers' catalogs, or the like). § 101-30.101-13 Management data. "Management data" means recorded data that relate an item to the individual agency's supply system for purposes of supply management as standardization, source of supply, or inventory control. Management data do not affect the identification of an item. § 101-30.101-14 Maintenance action. "Maintenance action" means any action taken subsequent to conversion to the Federal Catalog System which changes the previously reported identification or management data as to a cataloged item, or which introduces a new item into the Federal Catalog System. § 101-30.101-15 Data preparation. "Data preparation" means the conversion of item identification and management data to the appropriate Automated Data Processing (ADP) format. § 101-30.101-16 Data transmission. "Data transmission" means the operation of telecommunication equipment for the receipt and transmission of item identification and management data. § 101-30.102 Objectives. The objectives of the Federal cataloging program are: (a) To provide for the maintenance of a uniform Federal supply catalog system and the conversion to and exclusive use of this system by all Federal agencies. (b) To name, describe, identify, classify, and number each item of personal property to be included in the Federal Catalog System so that the same items will have a single Federal item identification within and among the organizational elements of all Federal agencies. (c) To collect, maintain, and publish such Federal catalog data and related supply management data as may be determined necessary or desirable to reflect such benefits to supply management as: (1) Assistance in standardization of supplies and equipment; (2) Disclosure of interchangeability and substitutability of items; (3) Reduction in inventories of stock and increased rates of turnover; (4) Increase in vendor competition and broader sources of supply; (5) Provision of data for determining the most effective and economical method of item management on a Federal agency systemwide basis; (6) Enhance item entry control; (7) Facilitation of better interagency and intra-agency use of supplies, equipment, and excess stocks, and more exact identification of surplus personal property; and (8) Assistance in providing precise statistics for budget and financial accounting purposes. [29 FR 16004, Dec. 1, 1964, as amended at 36 FR 20292, Oct. 20, 1971; 41 FR 11308, Mar. 18, 1976] § 101-30.103 Responsibilities. § 101-30.103-1 General. (a) The provisions of section 206 of the Federal Property and Administrative Services Act of 1949 (40 U.S.C. 487) authorize the Administrator of General Services to establish and maintain a uniform Federal Catalog System to identify and classify personal property under the control of Federal agencies. Under this law each Federal agency is required to utilize the uniform Federal Catalog System, except as the Administrator of General Services shall otherwise provide, taking into consideration efficiency, economy, and other interests of the Government. (b) The Defense Cataloging and Standardization Act (Chapter 145, Title 10, U.S. Code) authorizes the Secretary of Defense to develop a single supply catalog system for the Department of Defense. (c) Both laws require that the Administrator of General Services and the Secretary of Defense shall coordinate the cataloging activities of GSA and the Department of Defense to avoid unnecessary duplication. [29 FR 16004, Dec. 1, 1964, as amended at 41 FR 11309, Mar. 18, 1976] § 101-30.103-2 Agency responsibilities. (a) Each civil agency shall: (1) Participate in the preparation and maintenance of the civil agency portion of the Federal Catalog System and in the conversion to and utilization of this system, and (2) Comply with the policies, principles, rules, and procedures of the Federal Catalog System as prescribed in this Part 101-30. (b) Adherence by the Department of Defense to the single supply catalog system developed for the military departments under Chapter 145, Title 10, U.S. Code, shall be deemed to constitute full coordination of cataloging activities with GSA. [29 FR 16004, Dec. 1, 1964] Subpart 101-30.2—Cataloging Handbooks and Manuals § 101-30.201 General. (a) This subpart describes the cataloging handbooks and manuals prepared by the Defense Logistics Agency, Department of Defense, in coordination with GSA. (b) The following basic cataloging handbooks and manuals are available for purchase from the Superintendent of Documents, Government Printing Office, Washington, D.C. 20402. The requirements of these publications shall be followed by all cataloging activities participating in the Federal Catalog System. (1) Federal Catalog System Policy Manual (DOD 4130.2-M). This manual prescribes the operating policies and instructions covering the maintenance of a uniform catalog system. (2) Defense Integrated Data System (DIDS) Procedures Manual (DOD 4100.39-M). This manual prescribes the procedures covering the maintenance of a uniform catalog system. (3) Federal Supply Classification (Cataloging Handbook H2). This handbook includes the listings and indexes necessary for utilizing the commodity classification (grouping related items of supply) as prescribed by the Federal Catalog System Policy Manual. (4) Federal Supply Code for Manufacturers (Cataloging Handbook H4). This handbook includes a comprehensive listing of the names and addresses of manufacturers who have supplied or are currently supplying items of supply used by the Federal Government and the applicable 5-digit code assigned to each. (5) Federal Item Name Directory (FIND) for Supply Cataloging (Cataloging Handbook H6). This handbook includes names of supply items with definitions, Item Name Codes, and other related data required to prepare item identifications for inclusion in the Federal Catalog System. [29 FR 16004, Dec. 1, 1964, as amended at 39 FR 37060, Oct. 17, 1974; 41 FR 11309, Mar. 18, 1976; 42 FR 36254, July 14, 1977] § 101-30.202 Policies. The cataloging publications indicated in § 101-30.201 provide a ready reference to the following operating policies and rules covering the uniform catalog system: (a) Identification. (1) Each civil agency shall ensure that each of its items authorized for cataloging is inIcluded and maintained in the Federal Catalog System as prescribed in the Federal Catalog System Policy Manual. (2) Each item of supply shall have applicable to it one, and only one, Federal item identification; each Federal item identification shall be applicable to one, and only one, item of supply. (b) Federal Supply Classification (FSC). (1) The Federal Supply Classification shall be used in supply management within the civil agencies. (2) Each item included in the Federal Catalog System shall be classified under the Federal Supply Classification and shall be assigned only one 4digit class in accordance with the rules prescribed in the Federal Catalog System Policy Manual. (c) Numbering. (1) Each item of supply identified in the Federal Catalog System shall be assigned a national stock number which shall consist of the applicable 4-digit FSC class code and a 9-digit national item identification number. (2) The national stock number shall be the only stock number used in supply operations for items within the scope of the Federal Catalog System. The integrity of the national stock number shall always be maintained whenever it is employed in any operation or document. Supply management codes, or other management symbols, may be associated with, but never included as a part of the national stock number. These management codes or symbols shall always be sepa rated from the national stock number in such a manner that the national stock number is clearly distinguishable. [29 FR 16004, Dec. 1, 1964, as amended at 39 FR 37060, Oct. 17, 1974; 41 FR 11309, Mar. 18, 1976] Subpart 101-30.3—Cataloging Items of Supply § 101-30.300 Scope of subpart. This subpart prescribes the types of items to be cataloged, the types of items to be excluded from the Federal Catalog System, the responsibilities for catalog data preparation and transmission to the Defense Logistics Services Center (DLSC), and the application of item entry control procedures upon request for cataloging action. [42 FR 36255, July 14, 1977] § 101-30.301 Types of items to be cataloged. Items of personal property in the civil agency systems that are subject to repetitive procurement, storage, distribution and/or issue, and all locally purchased, centrally managed items will be named, described, identified, classified, and numbered (cataloged) in the Federal Catalog System. Other locally purchased items may be cataloged based upon civil agency requirements. The term "repetitive" will be construed to mean continual or recurring and applies to those items for which a need is deemed to exist within the appropriate civil agency. [41 FR 11309, Mar. 18, 1976] § 101-30.302 Types of items excluded from cataloging. Items of personal property in the following categories are to be excluded from the Federal Catalog System except when an agency determines that Federal item identification data will be of value in its supply management operations: (a) Capital equipment items which are nonexpendable and are especially designed for a specific purpose, such |