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This agreement does not affect any other agreement between the Treasury Department and FCDA relative to civil defense responsibility under the Federal Civil Defense Act of 1950 (Public Law 920, 81st Cong.).
GEORGE M. HUMPHREY,
APPENDIX A TO MEMORANDUM OF UNDERSTANDING BETWEEN THE TREASURY DEPART
MENT AND FEDERAL CIVIL DEFENSE ADMINISTRATION CONCERNING RESPONSIBILITIES IN DISASTER OPERATIONS
RESOURCES AND SERVICES OF THE TREASURY DEPARTMENT THAT MIGHT BE UTILIZED IN
The Treasury Department would provide resources and services that might be utilized in disaster situations through one or more of its constituent operating units supplemented to the extent required by its staff offices. Constituent operating units embrace Bureau of Accounts, Comptroller of the Currency, Bureau of Customs, Bureau of Engraving and Pri ing, Internal Revenue Service, Bureau of the Mint, Bureau of Narcotics, Bureau of the Public Debt, Office of the Treasurer of the United States, United States Coast Guard, United States Savings Bonds Division, and United States Secret Service. Staff offices embrace Office of the Secretary, Office of Administrative Services, Office of Personnel, Budget Office, Office of the General Counsel, and Office of International Finance.
TREASURY DEPARTMENT ORGANIZATIONAL PATTERN The principal administrative office of the Treasury Department and the principal office of each of the several components are located in Washington. These offices will deal directly with the headquarters office of Federal Civil Defense Administration concerning those matters of general concern and such specific subjects as may require attention in support of any field operation.
The operating offices of the Treasury Department are variously organized, some with field establishments, as follows: Bureau of Accounts (regional disbursing offices) ; Comptroller of the Currency (national bank examiners' offices); Customs (offices of collectors, surveyor, comptrollers, appraisers, chief chemists, and supervising agents) ; Internal Revenue (regional commissioners, administrative, alcohol and tobacco tax, appellate, audit, collection, intelligence divisions, regional counsel, regional inspector; district directors) ; Mint (mints, assay offices; bullion depository); Narcotics (branch offices); Public Debt (regional offices) ; United States Coast Guard (districts); United States Savings Bonds (State headquarters offices); and United States Secret Service (field offices). In view of the trend to decentralization of operating authority, each organization will deal directly with the appropriate regional office of Federal Civil Defense Administration, Fiscal
The three bureaus constituting the Fiscal Service of Treasury-the Bureau of Accounts, Bureau of Public Debt, and Office of the Treasurer, United Stateswill continue their activities directed toward assurance that their functions as related to the national economy will not break down in the event of national emergency. Specifically
Arrangements in process will be continued and expanded to provide (1) for funds to be available for essential purposes, (2) for the functioning of a depositary system, (3) for the maintenance of essential accounting operations, (4) for the continuation of disbursing operations involving payments due from the Government, such as veterans compensation, pensions, and insurance, social-security benefits and similar recurring expenses as well as payments for work and materials authorized for civil defense, (5) for the payment of public debt securities, with particular emphasis on the payment of savings bonds held chiefly by individuals, as well as the payment of interest on public-debt securities, (6) for assisting in assuring an adequate supply of paper currency, and (7) for paying Government checks.
Representatives of the Fiscal Service will be made available on request to assist in the plans for their participation in civil defense.
Internal Revenue Service
In view of the potential need for revenues to meet emergencies, plans will be worked out to revise collection procedures where necessary.
Further study by Internal Revenue will be essential before there is any finalization of amortized plans for shelter facilities, reconstruction of plants, facilities, and other buildings as deductions for tax purposes. Narcotics
The Bureau of Narcotics will arrange for the rapid release and procurement of medical narcotics which will be needed in emergency, including coordination with other Federal agencies such as United States Public Health Service. United States Coast Guard
This organization becomes a part of the Defense Establishment during war. A separate memorandum of understanding has been agreed upon by Coast Guard and FCDA. Customs
The Customs Bureau has already participated in a civil-defense drill which staged the exchange of emergency personnel and equipment between the United States and Canada. Plans for the perfection of such an arrangement will be continued and extended also to the Mexican border.
Working with Canadian and Mexican customs officials, plans will be developed for cooperative guarding of the borders to keep out (or in) all persons inimical to the interest of the three countries. It may be that these plans will be extended to other countries more remotely located to avoid international traveling of known undesirables.
Vigilance to avoid smuggling into this country any materials would be strengthened, and such watchfulness would involve coordination between the Bureau of Customs, other Federal agencies, and perhaps other countries. United States Savings Bonds Division
To avoid financial chaos which could result in a prolonged emergency, consideration will be given the appropriate part in civil defense to be played by the United States Savings Bonds Division. Mint
Necessary plans will be developed by the Bureau of the Mint to assure the continued flow of coins in the event of disaster. Arrangements will also be made to provide, under appropriate authority, other Federal agencies and essential private industries with precious metals vital to emergency production. Comptroller of the Currency
The bank examiners in a civil-defense emergency would be required to continue their normal functions in connection with examination of national banks. Engraving and Printing
Plans are being developed by the Bureau of Engraving and Printing to assure continued production of currency, stamps, and securities in the event of disaster. Treasury enforcement
The responsibilities of various enforcement activities of Treasury are rather specific. Regularly assigned Treasury enforcement personnel in Internal Revenue Service, Coast Guard, Secret Service, Narcotics, and Customs would be needed on their regular jobs. However, the Treasury Department will participate in any discussions or studies involving emergency enforcement coordination with FCDA or other agencies. General provision
The Treasury Department will direct its personnel, not otherwise engaged in and essential to continuing Treasury activities, during the existence of a civildefense emergency, as declared by proclamation of the President or by concurrent resolution of the Congress, to perform other activities for civil defense in accordance with authority contained in section 302, title III, of the Federal Civil Defense Act of 1950. Field offices of Treasury Department
Relevant data concerning the several field offices of the Treasury Department is attached for the following activities : Bureau of Accounts, Office of Comptroller of the Currency, Bureau of Customs, Internal Revenue Service, Bureau of the Mint, Bureau of Narcotics, Bureau of the Public Debt, United States Coast Guard, United States Savings Bonds Division, and United States Secret Service.
NOTE.—The intent of this memorandum is to assure the cooperation of the Treasury Department and set forth general areas of appropriate effort, wherein Treasury agencies may assist the Federal Civil Defense Administration in the event of enemy attack or natural disaster. Nothing in this memorandum shall be construed as binding Treasury agencies to act without proper statutory authority nor to restrict them from cooperating in other ways not herein specified.
MEMORANDUM OF UNDERSTANDING BETWEEN GENERAL SERVICES ADMINISTRATION
AND FEDERAL CIVIL DEFENSE ADMINISTRATION CONCERNING RESPONSIBILITIES IN DISASTER OPERATIONS
In recognition of the responsibilities and functions of the General Services Administration and its organizational units, and those delegated to the Federal Civil Defense Administration by Executive Order No. 10427, under authority of Public Law 875, 81st Congress, this statement of understanding of responsibilities of the two agencies for assistance in disasters is deemed advisable.
The purpose of this memorandum is to :
(1) arrange for development of suitable plans and preparations to insure maximum utilization of resources of GSA in disasters;
(2) describe responsibilities of FCDA in the coordination of Federal assistance in disasters and in plans and preparations therefor;
(3) outline procedures for assistance by GSA when authorized by FCDA pursuant to Executive Order No. 10427, and Public Law 875 and for reimbursement of authorized additional expenses incurred therefor; and
(4) provide adequate information and guidance to the field personnel of both agencies on the provisions of Public Law 875 and Executive Order No. 10427.
II. DISASTER CAPABILITIES OF THE GENERAL SERVICES ADMINISTRATION
Section 1 (a) of Executive Order 10427 delegates authority to the Federal Civil Defense Administrator to direct Federal agencies to provide assistance in major disasters. In order to properly administer such authority it is necessary that the FCDA be advised of the resources of GSA available for utilization under the authority of section 3 of Public Law 875.
There is attached hereto as appendix A a statement of the resources and services of GSA that might be utilized in disaster situations and which are not customarily utilized in such situations under existing authority or practice.
III, PLANNING FOR DISASTER ASSISTANCE
A. Departmental planning
Section 2 of Executive Order 10427 requires Federal agencies to make suitable plans and preparations in anticipation of their responsibilities in the event of a major disaster and the coordination of such plans and preparations by FCDA.
Mutual effort by GSA and FCDA will be directed toward developing at the departmental level :
(1) procedure for an interchange of information regarding disaster conditions between GSA and FCDA;
(2) provision for continuing liaison on disaster matters ;
(3) a policy to insure that accurate and complete information relative to the disasters reaches the public promptly ;
(4) an orderly means for coordination of any GSA disaster activities with those of other agencies by FCDA ; and
(5) provision for the delegation of authority by FCDA to GSA when
required. B. Field planning
GSA will authorize its several field offices to collaborate with the regional offices of FCDA and prepare plans and procedures, by virtue of which the utilization of the GSA resources in disaster situations occurring within their respective geographical or functional areas of responsibility, will be provided. Such plans and procedures will be on a basis comparable to those outlined for the departmental level and copies thereof will be transmitted to appropriate headquarters offices of each agency for coordination on a nationwide basis. Such plans should include, but not be limited to:
(1) arrangements for an interchange of information between the regional offices of GSA and FCDA ;
(2) general inventories of manpower, equipment, and material available to GSA and usable in disasters;
(3) exchange of directories of key personnel of GSA and FCDA with both business and home telephone numbers ;
(4) exchange of statements of geographical and functional areas of responsibility; and
(5) preparation of operating procedures specific enough to insure adequate operation but flexible enough to cover varying types of disasters.
IV. COORDINATING RESPONSIBILITY OF FCDA
A. For Federal assistance in disasters
Federal Civil Defense Administration's coordination of GSA action in major disasters will consist of evaluation of requests for assistance received, delegation of authority for necessary action to GSA in conformity with total assistance required, and evaluation of action resulting from such delegation. It will make necessary decisions regarding assistance to be furnished in cases where Federal. agencies other than GSA have interest, authority, or capabilities. FCDA will not supervise or direct the operations of the various Federal agencies. Responsibility for coordination of Federal assistance within the various regions of FCDA has been delegated to the regional directors by the Administrator. B. Planning coordination
The Federal Civil Defense Administrator is directed by the President to coordinate the provision of suitable plans and preparations for disaster assistance by all Federal agencies having responsibilities or capabilities in this field. Staff personnel of FCDA at the departmental level are working with the representatives of GSA on those plans and preparations. Each regional director, FCDA, will work with field personnel of GSA on similar plans for GSA's field organizational units.
V. DISASTER ASSISTANCE AUTHORIZED BY FCDA UNDER PUBLIC LAW 875
A. Providing such assistance
When the President has determined that a major disaster exists the Federal Civil Defense Administrator is authorized, within the scope of the President's determination, to direct Federal agencies to provide assistance in conformity with section 3 of Public Law 875. The Administrator has delegated this authority to each FCDA regional director for his region.
Upon written request and authorization of a regional director of FCDA, field offices of GSA are authorized to furnish personnel, equipment, or other resources of their organization in conformity with the provisions outlined therein. B. Reimbursement for such assistance
The additional cost to GSA of assistance requested and authorized by FCDA to be furnished under the provisions of section 3 of Public Law 875 shall be subject to reimbursement. Such reimbursement will generally be from a specific allotment from the funds available to the President under Public Law 875 and will ordinarily cover expenses incurred by GSA in furnishing the assistance that would not have been incurred except for the request and authorization of FCDA. Expenses eligible for reimbursement shall include, but are not necessarily limited to, pay of personnel during periods of assignment to such work; pay of additional personnel required; overtime pay of all personnel; per diem expenses and transportation of personnel ; materials and supplies; costs of materials, equipment, and supplies furnished and not returned ; costs of operating equipment and processing equipment in and out of storage; packing and crating; and, in certain cases, replacing major items of equipment lost or damaged beyond economical repair. No expenses will be incurred and no reimbursement will be requested for any purpose prior to the Presidential declaration of the existence of a major disaster. Requests for reimbursement will be documented in accordance with
requirements of the General Accounting Office for transfers between Government agencies with due regard to the circumstances under which payments by GSA were made.
Expenses incident to preplanning for disaster action are not reimbursable from Public Law 875 funds.
VI. ADVICE TO FIELD OFFICES
This joint agreement will be circulated within GSA and FCDA at both departmental and field level and to State governors and State and local civil defense offices.
Whenever there is a question of interpretation of this agreement or any other question not resolved at field level, the question should be referred by the field personnel to their respective departmental heads for decision.
This agreement does not affect any other agreement between GSA and FCDA relative to civil defense responsiiblity under the Federal Civil Defense Act of 1950 (Public Law 920, 81st Cong.).
H. L. AITKEN,
For VAL PETERSON, Administrator, Federal Civil Defense Administration.
EDMUND F. MANSURE, Administrator, General Services Administration.
APPENDIX A TO MEMORANDUM OF UNDERSTANDING BETWEEN GENERAL SERVICES
ADMINISTRATION AND FEDERAL CIVIL DEFENSE ADMINISTRATION CONCERNING RESPONSIBILITIES IN DISASTER OPERATIONS
RESOURCES AND SERVICES OF GENERAL SERVICES ADMINISTRATION THAT MIGHT BE
UTILIZED IN DISASTER SITUATIONS
General Services Administration would provide resources and services that might be utilized in disaster situations through one or more of its constituent operating units supplemented to the extent required by its staff offices. Constituent operating units embrace Federal Supply Service, National Archives and Records Service, and Public Buildings Service. Staff offices embrace Office of Public Information and Reports, Office of Management, Office of Comptroller, and General Counsel. The resources and services that might be provided by the several components are enumerated below under appropriate captions. 1. General Services Administration organizational pattern
The principal administrative office of General Services Administration and the principal office of each of the several components are located in Washington. These offices will deal directly with the headquarters office of Federal Civil Defense Administration concerning those matters of general concern and such specific subjects as may require attention in support of any field operation.
The principal operating offices of General Services Administration, in each of which is an organizational counterpart of its several components, are 10 regional offices, each under the direction of a regional director. Each of these offices will deal directly with the corresponding regional office of Federal Civil Defense Administration. 2. Federal Supply Service
The Federal Supply Service has a staff of qualified and specially trained personnel in both the central and the regional offices. The staff is experienced in planning and directing large-scale supply and procurement operations; in operating storage and issue warehouses of varying types, sizes, and capacities; and in operating such equipment as lift trucks—both hand-powered and motorpowered—motortrucks, scooters, pallets, and other equipment used in large ware house operations.
With its facilities and personnel, Federal Supply Service, after first concerning itself with meeting those situations for which it is responsible, would be able to assist in disaster situations by providing the following resources and services :
(a) Inaugurate and provide skeleton supervisory and administrative staff to operate emergency procurement and warehousing operations in disaster areas.
(b) Supply, from stocks on hand in warehouses, those categories of common use items used generally by Government agencies that will prove useful in disaster operations.