Overprinting-see Form terms. Performance validation of an ADP equipment system means the technical verification of the ability of a proposed ADPE configuration or replacement component (such as a new Central Processing Unit (CPU) or a new external data storage subsystem) to handle agency-specified workload volumes (present and expected) within agency-determined performance time constraints. Examples of ADPE performance validation techniques include:

(a) Timed execution of the existing agency programs, transactions and data files on the proposed equipment;

(b) Execution with syntheticallygenerated workloads;

(c) Remote terminal emulation with simulated on-line workloads;

(d) Acceptance testing with present operational software, data files and workloads;

(e) Stress testing with exaggerated workload volumes;

(f) Modeling of the interaction of the new ADPE and its workload;

(g) Benchmarking as defined in FIPS PUBS 42-1 and 75; and

(h) Simulation modeling of ADP equipment system performance, defined to mean the development and use of computer models for the study of actual or postulated ADP workloads on simulated ADP equipment systems.

Physical security means the sum of construction features and the use of locks, safeguards, badges, and similar measures to control access to a facility (location). It includes the measures required to protect personnel and property, including the structures housing the computer, their contents, and related equipment, from (but not limited to) damage by accident, fire, loss of utilities, environmental hazards, and unauthorized access.

Project grants means grants made to specific institutions and organizations for a specific purpose with established costs and termination dates.

Public-use report form-see Form

terms.

Reassignment means the transfer of ADPE other than excess within an agency when it is no longer needed for the purpose or use for which it was originally acquired.

Recoding-see Software terms.

Record, as used in subpart 201-6.1 means any item, collection, or grouping of information about an individual that is maintained by an agency, including (but not limited to) the individual's education, financial transactions, medical history, and criminal or employment history and that contains the name, identifying number, symbol, or other identifying particular assigned to the individual, such as a finger or voice print or a photograph.

Records, as used in parts 201-22 and 201-45, means all books, papers, maps, photographs, machine readable materials, or other documentary materials, regardless of physical forms or characteristics, made or received by an agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the Government or because of the informational value of the data in them. Library and museum material made or acquired and preserved solely for reference or exhibition purposes, extra copies of documents preserved only for convenience of reference, and stocks of publications and of processed documents are not included. (44 U.S.C. 3301).

Records equipment and supplies, means file cabinets, shelf files, mail handling equipment, visible files, mechanized files, file guides, folders, jackets, wallets, microforms, magnetic tape, magnetic disks, and all similar items used in the creation and maintenance of records and in mail handling. It does not include general purpose ADPE or telecommunications equipment.

Records management means the planning, controlling, directing, organizing, training, promoting, and other managerial activities involved with respect to records creation, records maintenance and use, and records disposition in order to achieve adequate and proper documentation of the policies and transactions of the Federal Government and effective and eco

40-156 0-90--2

Remote terminal emulation terms.

Remote terminal emulation terms include

(a) System under test (SUT) means an ADP system or component thereof whose performance is being validated during the acquisition process.

(b) Internal emulation means a technique used for teleprocessing performance validation in which the teleprocessing workload is introduced from software running internal to the SUT, either in the central processing unit, the communications front end, or, when the architecture supports it, some other processor configured as a part of the SUT.

(c) Remote terminal emulation means a technique for teleprocessing performance validation in which the driver and monitor components are implemented external to and independent of the SUT.

(d) Driver means a remote terminal emulation component, external to the SUT which introduces specified workload demands to the ADP system being tested.

(e) Monitor means a remote terminal emulation component, external to the SUT, which records data descriptive of the remote terminal emulator/SUT interaction.

(f) Remote terminal emulator (RTE) means a specific hardware and software implementation of a teleprocessing workload driver (a monitor may or may not be an integral part of an RTE).

(c) Interagency reports coordinator means the official appointed by the agency senior official designated under the Paperwork Reduction Act of 1980

to

(1) Serve as the liaison between agency offices and components, other agencies, and GSA on interagency reporting matters;

(2) Clear and evaluate each request for a new, revised, or extended interagency report before signing and submitting Standard Form 360, Request for Clearance of an Interagency Reporting Requirement;

(3) Coordinate the agency response to requests from other agencies for cost estimates of new or revised interagency reports; and

(4) Maintain the official agency records on interagency reports.

(d) Internal reporting requirement means any requirement that involves reports prepared and used solely within a department or agency covered by Title 44, United States Code.

(e) Operating document means a completed form or other document used to facilitate, accomplish, or provide a description or record of a transaction, function, or event. The information in an operating document may provide data (or input) for a report, but that is not its primary purpose. Examples are application forms, purchase orders, bills of lading, personnel actions, inspection or audit reports, and reports that involve direct command and control of military forces or cryptological activities related to national security.

(f) Reporting means the process by which data or information for a report is collected, organized, transmitted, and retained.

(g) Report means data or information which is transmitted for use in determining policy; planning, controlling, and evaluating operations and performance; making administrative decisions or preparing other reports. The data or information may be in narrative, statistical, graphic, or other form and may be on paper, magnetic tape, or other media.

Reprograming-see Software terms. Responsible source means a prospective contractor who:

(a) Has adequate financial resources to perform the contract or the ability to obtain such resources;

(b) Is able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and Government business commitments;

(c) Has a satisfactory performance record;

(d) Has a satisfactory record of integrity and business ethics;

(e) Has the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain such organization, experience, controls, and skills;

(f) Has the necessary production, construction, and technical equipment and facilities, or the ability to obtain such equipment and facilities; and

(g) Is otherwise qualified and eligible to receive an award under applicable laws and regulations. (41 U.S.C. 403(8))

Re-utilization means the subsequent use of ADPE after such ADPE is no longer required for the purpose for which it had been acquired.

Rules of conduct, as used in subpart 201-6.1 means those administrative procedures, methods of work, and standards of conduct that together define the manner in which persons involved in the design, development, operation, or maintenance of systems of records will design, maintain, collect, use, or disseminate the records.

Safeguards, as used in subpart 201– 6.1 means those procedures, methods, and devices that have as their specific function the prevention or mitigation of the effects of threats and hazards to a system of records on individuals to accomplish an executive agency function subject to the Privacy Act.

Security specifications, as used in part 201-7 means a detailed description of the safeguards required to protect a sensitive computer application or telecommunication system.

Selection plan means criteria and systematic procedures established to enable the Government to measure the proposal of an offeror against the requirements of the Government as set forth in the solicitation document. These criteria shall be based on the Government's requirements and shall

not be equipment- or vendor-oriented, except where a brand name or equal specification or specific make and model specification is needed to express the requirement adequately.

Sensitive application system, as used in part 201-7 means those ADP and telecommunication systems that require a degree of protection. The protection is required because these systems process sensitive data; the risk of loss or harm that could result from data disclosure, modification, or destruction is substantial; or the improper operation of the software or equipment related to the application system would have a serious effect on the ability of the agency to function. Examples of sensitive applications systems are (a) automated systems with little or no human intervention; e.g., check-issuing systems; (b) systems that process privileged information; e.g., proprietary data and economic forecasts; (c) systems that process personal information subject to the Privacy Act of 1974; and (d) systems where the loss or harm would be such that the organization could not effectively perform its mission and would have a substantial Nation.

adverse effect on the

grams, software documentation, firmware (see definition, this section) and computer data bases whether Government-owned or commercially available.

(b) Commercially available software means software that is available through lease or purchase in the commercial market from a concern representing itself to have ownership or marketing rights in the software. Software that is furnished as part of the ADP system but that is separately priced, is included.

(c) Application software means a series of instructions or statements in a form acceptable to a computer, designed to cause the computer to execute an operation or operations necessary to process requirements (such as payroll, inventory control, or automatic test and engineering analysis). Application software may be either machine-dependent or machine-independent, and may be general-purpose in nature or be designed to satisfy the requirements of a specialized process or a particular user.

(d) Computer data base means a stored collection of data in a form capable of being processed and operated on or by a computer; i.e., the elements of stored data used by a computer in responding to a computer program.

(e) Computer software documentation means recorded information including computer listings and printouts that (1) documents the design or details of computer software, (2) explains the capabilities of the software, (3) provides data for testing the software, or (4) provides operating instructions.

(f) Software conversion means the transformation, without functional change, of computer programs or data elements to permit their use on a replacement or changed ADP equipment or teleprocessing service system.

(g) Software redesign means any change to software that involves a change in the functional specifications for that software.

(h) Reprograming means any change to software that deviates from the design specifications for that software but preserves the functional requirements of the user.

(i) Recoding means a manual change to software on a line-for-line basis that

preserves both the functional requirements and software design specifications.

(j) Automated translation means changes to software including machine-processed recoding that preserve both the functional requirements and software design specifications to the extent that no changes are apparent to the user.

(k) Common-use software means that portion of software which deals with problems common to many agencies, that would be useful to other agencies, and is written in such a way that minor variations in requirements can be accommodated without significant programing effort. Examples of such software are: Management business applications, computer systems support and utility programs, simulators, scientific or engineering applications, programing aids which are application-independent, and bibliographic or textual programs.

(1) Federal Software Exchange Center (FSEC) means an organization established pursuant to the authority of the Administrator of General Services for the collection, announcement, bibliographic control, and dissemination of common-use software among Federal agencies.

(m) Computer program means an identifiable series of instructions or statements, in a form acceptable to a computer, prepared to achieve a certain result.

Specific make and model specification means a description of a Government requirement that is expressed in a form so restrictive that only the specified make and model will satisfy the Government's needs, irrespective of the number of suppliers that may be able to furnish the specific make and model.

Sponsoring agency-see Form terms. Standard form-see Form terms. Stationery terms include

(a) Continuation sheet means the second or succeeding page of a letter.

(b) Flat envelope, also called oversize envelope, means a rectangular envelope that exceeds one or more of the maximum dimensions for lettersize envelopes, but does not exceed 15 inches in length, or 12 inches in height, or .75 inches in thickness.

(c) Letterhead means paper, showing agency identification, used for official correspondence. Identification includes name, acronym, logo, seal, code, and/or address affixed by printing, engraving, embossing, typing, stamping, or other labeling.

(d) Lettersize envelope means a rectangular envelope with minimum dimensions of 5 inches in length, 3.5 inches in height, and .007 inch thickness and maximum dimensions of 11.5 inches in length, 6.125 inches in height, and .25 inch in thickness.

(e) Manifold carbon tissue set means a tissue sheet attached to a one-time carbon sheet and is commonly called tissue.

(f) Stationery means paper products used in correspondence, such as letterhead, continuation sheets, manifold carbon tissue sets, carbon paper, carbonless paper, memoranda, post cards, and envelopes.

Support services, ADP—see ADP support services.

Surplus means any excess Government-owned ADPE not required for the needs and the discharge of the responsibilities of all Federal agencies as determined by the Administrator of General Services.

System/item life means a forecast or projection of the period of time that begins with the installation of the system/item and ends when the Government's need for that system/item has terminated. System/item life is established by the initial acquiring agency on the basis of its requirement and predicted reuse. System/item life is not necessarily synonymous with technological life (utility before becoming obsolete), physical life (utility before physically wearing out), or application life (utility in a given function).

System of records on individuals, as used in part 201-6 means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.

transmission as telephone, telegraph, teletypewriter, data, facsimile, telephotograph, video, audio, and such corollary items as distribution systems and communications security facilities. Telecommunications Device for the Deaf (TDD) means a machine that uses typed input and output, usually with a visual text display, to enable individuals with hearing or speech impairments to communicate over a telecommunications network.

Telecommunications services means the transmission, emission, or reception of signals, signs, writing, images, sounds, or intelligence of any nature, by wire, cable, satellite, fiber optics, laser, radio, visual, or other electronic, electric, electromagnetic, or acoustically coupled means. The term can include necessary telecommunication facilities.

Threats and hazards, as used in subpart 201-6.1 means man-made or natural events the occurrence of which may result in the loss, alteration, or unauthorized access to data in a system of records on individuals to accomplish an executive agency function subject to the Privacy Act.

Transfer means:

(a) conveyance of leased excess ADPE from one Federal agency to another Federal agency, or to the ADP Fund, under the applicable contract provisions;

(b) Conveyance of Governmentowned excess ADPE from one Federal agency to another Federal agency or to the ADP Fund;

(c) Conveyance of exchange/sale ADPE from one Federal agency to another Federal agency, or to the ADP Fund; or

(d) Conveyance of ADP Fund equipment to a Federal agency.

User means an organizational or programmatic entity which receives service from a data processing facility. A user may be either internal or external to the agency or agency organization responsible for the facility.

Validation of compilers means the process of testing a given compiler against certain predetermined conditions and specifying which, if any, conditions are met.

Want list means an inventory of ADPE requirements maintained by