(g) Records of producers' property identifying ownership and location of produc- 3 years after disconnection. (i) Division or other periodical inventory reports of oil and other products on hand... (j) Division orders: Directions received by carrier as to the division of interest and to whose account transported oil should be credited. (k) Directions received by the carrier for the transfer of division order interests from one interest owners to another. (1) Transfer orders for the transfer of ownership of oil or other products in carrier's custody. 3 years after disconnection or restrap ping. 3 years. 3 years after discontinuance. Do. 3 years. 3 years after expiration or cancellation. K. TARIFFS AND RATES 1 Official file copies of tariffs, classifications, division sheets, and circulars relative to the transportation of persons or property. 2 All other copies of tariffs, classifications, division sheets, and circular referred to in Do. 3 Authorities and supporting papers for transportation of property or passengers free or at reduced rates. 3 years. 4 Copies of concurrences and powers of attorney filed with the Federal Energy 2 years after expiration or cancellaRegulatory Commission; and other regulating bodies. Correspondence and working papers in connection with the making of rates and compliance of tariffs, classifications, division sheets, and circulars affecting the transportation of persons or property. 3 years after disposition of the property. (d) Valuation inventory reports and records together with related notes, maps, and sketches; underlying engineering, land, and accounting reports, pricing schedules, summary or collection sheets, yearly reports of changes and other miscellaneous data, all relating to the valuation of the company's property by the Federal Energy Regulatory Commission or other regulatory body. Periodical reports of accidents, inspections, tests, hours of service, repairs, freight 3 years car locations, etc. 2 3 Periodical statistical statements of operating results or performance by tonnage, mileage, passengers carried, piggyback traffic, commodities, costs, analyses of increases and decreases, or otherwise. Do. 4 Miscellaneous statistical reports, statements and summaries, not otherwise pro- Optional. 5 All other financial, operating and statistical statements or reports with supporting 3 years. 3 Instruction booklets, circulars, organization handbooks, bulletins, instructions to agents, conductors, drivers, and other employees, and other matters pertaining to the operation of the company. 4 Correspondence relating to subject matter covered by other items in this schedule Until superseded. Same period prescribed for listed records. 3 years after expiration or cancellation. Same period prescribed for related record. SCHEDULE OF RECORDS AND PERIODS OF RETENTION-Continued Item No. and category of records 5 Tabulating cards, tapes, and other media used in the compilation of statistics and other data when the results are transcribed to other records covered in this schedule. Retention period Optional after summaries have been made. 6 Duplicate copies of accounts, records, and memoranda listed in this schedule, if Optional. 7 Complaints, related correspondence, and other records associated with adequacy 2 years. all carriers by pipelines subject to the provisions of section 20, Part I of the Interstate Commerce Act, are required to file annual reports in acordance with Annual Report Form P (Carriers by Pipeline). Such report shall be filed with the Secretary, Federal Energy Regulatory Commission, 825 North Capitol Street, NE., Washington, D.C. 20426 on or before March 31 of the year following the year to which it relates. § 357.3 Carriers by pipeline; quarterly rev enue and volume of traffic. (a) Each and every pipeline company subject to the provisions of section 20 of the Interstate Commerce Act, if it has had annual operating revenues of more than $500,000 for the three consecutive calendar years prior to the period for which the report hereinafter mentioned is rendered, shall make a report every three months of its total transportation revenue and total number of barrels of oil originated and received from connections, in accordance with the appropriate quarterly form. (b) Each said quarterly report shall be filed in duplicate with the Oil Pipeline Board, Federal Energy Regulatory Commission, 825 North Capitol Street NE., Washington, D.C. 20426, within 30 days after the close of the period to which it relates. Pipeline Construction. 360.105 Maps. 360.106 Plot plans. 360.107 Sketches. 360.108 Photographs. 360.109 Special notes. 360.110 Identification of aids, gifts, grants or donations. 360.111 Reconciliations. 360.112 Corporate history and development of fixed physical property. AUTHORITY: Sec. 19a, 37 Stat. 701, as amended; 49 U.S.C. 19a. SOURCE: 32 FR 20475, Dec. 20, 1967, unless otherwise noted. Redesignated and amended by Order 119, 46 FR 9051, Jan. 28, 1981. GENERAL § 360.1 Regulations prescribed. Each common carrier by pipeline, subject to the provisions of the Inter state Commerce Act, for which an initial valuation is to be found by the Commission is required to comply with regulations in this Part pertaining to the preparation and filing of data with the Commission for its consideration in finding such initial valuation. The data to be filed shall be reported separately by ownership and use, by states, and by primary property accounts, as hereinafter prescribed. § 360.2 Data to be filed. (a) Except as may be otherwise directed by the Commission, the following data shall be filed: ACV Form No. 5-Inventory of Property Other than Land and Rights-of-Way. ACV Form No. 6-Inventory of Land and Rights-of-Way. ACV Form No. 7-Summary of Original Cost of Inventory. ACV Form No. 8-Cost Data for Equipment and Tanks. ACV Form No. 9-Cost Data for Pipeline Construction. Maps. Pilot plans. Photographs. Special notes. Identification of aids, gifts, grants or do nations. Reconciliations. Corporate history and development of fixed physical property. (b) All worksheets and other underlying support of data filed shall be retained by carriers in such manner that they may be readily verified. § 360.3 Responsibility for filing data. It shall be the responsibility of the carrier for which an initial valuation is to be found by the Commission to file the data prescribed by this order. This responsibility shall apply whether property included in the initial inventory is wholly or jointly owned and used, wholly or jointly owned but not used, or wholly or jointly used but not owned, or whether such property is a part of a "system" or otherwise. As used in these regulations, the term "agent operator" refers only to a carri er for which an initial valuation is to be found by the Commission. § 360.4 Copies required. The data referred to in § 360.2 shall be filed with the Commission in an original only, and one copy shall be retained by carriers. However, copies of ACV Forms prepared by other than the filing carrier may be filed in lieu of originals. § 360.5 Carrier and noncarrier property defined. Carrier property is that which is used exclusively for common-carrier purposes. Noncarrier property is that which is used exclusively for purposes other than those of a common carrier. Property held in anticipation of an indefinite future use, and property which is owned by a common carrier and is leased to other than a common carrier shall be reported as noncarrier property. Classification of property under this definition shall be consistent with the classification of property for accounting purposes. § 360.6 Original cost defined. (a) Original cost means the actual cost of construction or acquisition of property to the first person or corporation dedicating such property to public use. Interpretive examples of this definition follow: (1) Where an entire property, or portion thereof, is acquired from another common carrier by purchase, merger, consolidation, or reorganization, the cost of the property, estimated if not known, to the vendor shall be construed to be the original cost of the property acquired. (2) Where property which has not been previously dedicated to public use is acquired, the cost of acquisition to the vendee shall be regarded as the original cost of the property acquired. (3) Where the actual cost of property acquired by lease from a noncarrier and placed in public use by a carrier is not obtainable, the estimated cost of such property, as of the date of the lease, shall be used as the original cost. (b) Where estimated original cost is used it shall be prorated among the primary accounts on an equitable basis, and a notation shall be made that estimates were used, together with an explanation of the method employed in arriving at such estimates. § 360.7 Reporting overhead expenditures. To assure against the double inclusion of overhead in the determination by the Commission of the cost of reproduction new of the inventory of carrier property, overhead expenditures shall be reported separately under the caption "Overhead," in complete detail for each account for each valuation section, and shall be reported on ACV Form No. 5 and on ACV Form No. 6 immediately following the last original cost amount stated on these forms in accordance with §§ 360.100 and 360.101. The term overhead, as used in these regulations, shall be construed as consisting of those expenditures incurred in connection with the construction or acquisition of property which were applicable to a period prior to the date that the property to which they relate was placed in operation. Examples of such expenditures are interest during construction, engineering cost, taxes on physical property, etc. Prods. for trunkline property, and Gen. for property classified as general. Jointly owning or jointly using carriers, and carriers wholly using property owned by others, shall assign their own valuation section numbers to property so owned or used. Mobile property servicing more than one valuation section of a state shall not be assigned to a valuation section but shall be reported as "Unallocated" for the state served. Mobile property servicing more than one state shall not be assigned to a valuation section but shall be reported as "Unallocated" for the carrier as a whole without state identity. Valuation section numbers and unallocated designations shall be decided by each carrier, subject to the approval of the Commission. PREPARATION OF DATA § 360.100 ACV Form No. 5-Inventory of Property Other Than Land and Rightsof-Way. (a) This is a multipurpose form designed to meet the needs of both the carriers and the Commission. Columns 1 through 7 shall be used by carriers to document the inventory. The remaining columns will be completed by the Commission. (b) A separate ACV Form No. 5 shall be filed bearing the following statement which shall be signed by a responsible officer of the carrier, or agent, filing the data prescribed by these regulations: The data filed pursuant to Valuation Order No. 29 have been carefully examined by the undersigned who declares that such data have been prepared in accordance with regulations set out in said Order. (Signature) (Title) (Date) (c) A pipeline mileage statement shall be presented on ACV Form No. 5, in the following format, on Sheet No. 1 of each valuation section, summarizing the pipeline footage included in the inventory. The gross and screwage shown on the statement shall represent the pipe footage reported on ACV Forms No. 5 documenting the inventory: |