nearby city is located in the same State entered in do not fill in this block. ( Block 9. County.-Enter the county or cou in which the reported property is located. county in the same State are not required. complete the list under "Remarks," block attached to the report. Block 10. Street address. Enter the priate. 3. Land Block 11. Usage code. Enter in th use and related code of the land area down of secondary usages is not re The usage codes and classifi“: owned real property, defined in : sively by all agencies for purpoBlocks 12 and 13. Area I.. only when specifically provid way, and encroachments wil each usage code reported in of an acre. If the acrea "0" to the right of the de Urban. For purposes urban when (a) located in a densely settled 1. densely settled urba (Reference: United Population Census, this block the to category reporte Rural.-Clas above as urby for each use. 4. Buildings Block 14. the prese govern REPORT Leas Attachment 4a FOR THE PREPARATION OF GSA FORM 1209A COM- A. GENERAL INSTRUCTIONS Summary of Properties Leased to the United I be prepared on GSA Form 1209A by each reau or comparable major organizational rm 1209A shall be prepared covering the United States and (b) outside the United d two copies of this form shall be submitted rvices Administration by September 15, as of the n fiscal year, accompanied by the related GSA Forms e GSA Form 1209A is intended to provide (a) control ...vidual inventory reports on leased properties submitted on SA Form 1166A for the current year, and (b) a comparison between previously reported and the current report to show data concerning changes in leases between inventory reports. B. SPECIFIC INSTRUCTIONS 1. Summary identification Check the applicable block in the upper right hand corner of the form to indicate if the summary is for real property located (a) in the United States, or (b) outside the United States. Complete the fiscal year dates of the report. 2. Agency and bureau identification Holding agency.-Enter in this block the name of the holding agency, that is, the controlling department, commission, administration, or authority. For example, Department of Commerce, Atomic Energy Commission, Veterans' Administration, or Tennessee Valley Authority. Bureau or other major organization.-Enter in this block the name of the bureau, or comparable major organizational unit, within the holding agency. For example, National Bureau of Standards (Commerce), Bureau of Land Management (Interior), etc. 3. Summary data Column (c) current GSA Forms 1166 A.-This column will contain a summarization and consolidation of statistics included in the Annual Reports of Real Property Leased to United States Government, GSA Forms No. 1166A, submitted for the current inventory. Data for each line of this column will be entered as described below. Line 1. Enter the number of GSA Forms No. 1166A submitted in the current report. Line 2. Enter the total number of leases in effect on the reporting date, by adding the entries in block 19 of all GSA Forms 1166A submitted. Line 3. Enter the total acreage leased by the bureau, or comparable major organizational unit, by adding the totals of blocks 12 and 13 of all GSA Forms 1166A submitted. Attachment 4a INSTRUCTIONS FOR THE PREPARATION OF GSA FORM 1209A COMPARATIVE SUMMARY OF PROPERTIES LEASED TO THE UNITED STATES GOVERNMENT A. GENERAL INSTRUCTIONS This Comparative Summary of Properties Leased to the United States Government shall be prepared on GSA Form 1209A by each holding agency for each bureau or comparable major organizational unit. A separate GSA Form 1209A shall be prepared covering leased real property (a) in the United States and (b) outside the United States. An original and two copies of this form shall be submitted to the General Services Administration by September 15, as of the beginning of each fiscal year, accompanied by the related GSA Forms 1166A. The GSA Form 1209A is intended to provide (a) control over individual inventory reports on leased properties submitted on GSA Form 1166A for the current year, and (b) a comparison between data previously reported and the current report to show data concerning changes in leases between inventory reports. B. SPECIFIC INSTRUCTIONS 1. Summary identification Check the applicable block in the upper right hand corner of the form to indicate if the summary is for real property located (a) in the United States, or (b) outside the United States. Complete the fiscal year dates of the report. 2. Agency and bureau identification Holding agency.-Enter in this block the name of the holding agency, that is, the controlling department, commission, administration, or authority. For example, Department of Commerce, Atomic Energy Commission, Veterans' Administration, or Tennessee Valley Authority. Bureau or other major organization. Enter in this block the name of the bureau, or comparable major organizational unit, within the holding agency. For example, National Bureau of Standards (Commerce), Bureau of Land Management (Interior), etc. 3. Summary data Column (c) current GSA Forms 1166A.--This column will contain a summarization and consolidation of statistics included in the Annual Reports of Real Property Leased to United States Government, GSA Forms No. 1166A, submitted for the current inventory. Data for each line of this column will be entered as described below. Line 1. Enter the number of GSA Forms No. 1166A submitted in the current report. Line 2. Enter the total number of leases in effect on the reporting date, by adding the entries in block 19 of all GSA Forms 1166A submitted. Line 3. Enter the total acreage leased by the bureau, or comparable major organizational unit, by adding the totals of blocks 12 and 13 of all GSA Forms 1166A submitted. Line 4. Enter the total number of building locations leased by the reporting organization by adding the entries in block 15 on all GSA Forms 1166A submitted. Line 5. Enter the total square feet of floor area leased by adding the totals of block 16 of all GSA Forms No. 1166A submitted. Line 6. Enter on this line the total annual rental reported for leased real property by adding the entries in block 24 of all GSA Forms 1166A submitted. Column (d) prior GSA Forms 1166A.-This column will not be completed for the first year an agency submits its report. Data for completion of this column will be obtained from column (c) of GSA Form 1209A submitted for the previous year's inventory report. Column (e) difference. On each line enter the result of column (c) minus column (d). Enter negative quantities in parentheses, thus, "(2)." Column (e) will not be completed for the initial report submitted by an agency. 4. Signature and date Prepared by. Type in the name and title of the official responsible for the preparation of the report. Signature. The official designated as responsible for the preparation of the report shall sign his name in this block. Date. Enter date on which the report was prepared. 5. Remarks Any significant fiscal year activity should be explained or commented on in this block. When as a result of a new program, or termination of an old program, an agency's leasing activity changes, the cause thereof should be commented upon. Property management activities of a bureau or other major organization, which result in net economies to the Government should be noted. Program plans which will affect future leasing operations should also be noted. Any items which the bureau believes would interest the Congress, regulatory executive agencies, or the general public should be recorded in this block. |