FORM OF INSTRUCTIONS TO BIDDERS Proposals, to be entitled to consideration, must be made in accordance with the following instructions: Proposals shall be made upon the form provided therefor, and all blank spaces in the form shall be fully filled; numbers shall be stated both in writing and in figures; the signature shall be in long hand; and the completed form shall be without interlineation, alteration or erasure. Proposals shall not contain any recapitulation of the work to be done. No oral, telegraphic or telephonic proposals or modifications will be considered. Proposals shall be addressed to the Owner, in care of the Architect, and shall be delivered to the Architect enclosed in an opaque sealed envelope addressed to him, marked "Proposal" and bearing the title of the work and the name of the Bidder. Should a bidder find discrepancies in, or omissions from, the drawings or documents, or should he be in doubt as to their meaning, he should at once notify the Architect, who will send a written instruction to all bidders. Neither Owner nor Architect will be responsible for any oral instructions. Before submitting a proposal, bidders should carefully examine the drawings and specifications, visit the site or work, fully inform themselves as to all existing conditions and limitations and shall include in the Proposal a sum to cover the cost of all items included in the Contract. The competency and responsibility of bidders and of their proposed subcontractors will be considered in making the award. The Owner does not obligate himself to accept the lowest or any other bid. Provision will be made in the Agreement for payments on account in the following words: (Insert the provision). Any Bulletins issued during the time of bidding are to be covered in the proposal and in closing a contract they will become a part thereof. FORM OF PROPOSAL (The Proposal should be dated and addressed to the Owner in care of the Architect.) DEAR SIR: Having carefully examined the Instructions to Bidders, the General Conditions of the Contract and Specifications entitled.... (Here insert the caption descriptive of the work as used therein.) and the Drawings, similarly entitled, numbered..... as well as the premises and the conditions affecting the work, the Undersigned proposes to furnish all materials and labor called for by them for..... (Here insert, in case all the work therein described is to be covered by one contract, "the entire work." In case of a partial contract insert name of the trade or trades to be covered and the numbers of the pages of the Specifications on which the work is described.) in accordance with the said documents for the sum of ..Dollars ($........) and to execute a contract for the above work, for the above stated compensation in the form of the Standard Agreement of the American Institute of Architects (second edition), proIvided that he be notified of the acceptance of this proposal within days of the time set for the submission of bids. Very truly yours, SUGGESTIONS TO ARCHITECTS USING THE ABOVE FORM OF PROPOSAL The above form includes only such statements as will probably be required in any Proposal. Additions will usually have to be made to it. Suggestions suited to certain conditions are offered in the following notes. If the Bidder is to name the time required for completing the work, insert such a clause as the following: The Undersigned agrees, if awarded the Contract, to complete it within.... ..days, Sundays and whole holidays not included. If liquidated damages are to be required, insert the following: And further agrees that, from the compensation otherwise to be paid, the Owner may retain the sum of....... dollars ($........) for each day thereafter, Sundays and whole holidays not included, that the work remains uncompleted, which sum is agreed upon as the proper measure of liquidated damages which the Owner will sustain per diem by the failure of the undersigned to complete the work at the time stipulated, and this sum is not to be construed as in any sense a penalty. If a bond is required, insert the following: The Undersigned agrees, if awarded the Contract, to execute and deliver to the Architect within.........days after the signing of the Contract, a satisfactory bond in the form issued by the American Institute of Architects (second edition) and in the sum of extending from the time of signature for .........months from the day on which the final payment under the contract falls due, and further agrees that if such bond be not required, he will deduct from the proposal price the sum of...... ...dollars ($.........). If a certified check is required, the following clause should be inserted: The Undersigned further agrees that the certified check payable to... ..Owner, accompanying this proposal, is left in escrow with the Architect; that its amount is the measure of liquidated damages which the Owner will sustain by the failure of the Undersigned to execute and deliver the above named Agreement and bond, and that if the Undersigned defaults in executing that Agreement within.. ..days of written notification of the award of the contract to him or in furnishing the Bond within.... .days thereafter, then the check shall become the property of the Owner, but if this proposal is not accepted within.. ...days of the time set for the submission of bids, or if the Undersigned ........... executes and delivers said Contract and Bond, the check shall be returned to him on receipt therefor. If alternative proposals are required, they should be set forth, as for example, Should..... ..be substituted for... the Undersigned agrees to deduct (or will require the addition of)...... ...dollars ($.........) from (or to) the proposed sum. If unit prices are required as a part of the proposal, they should be set forth as, for example: The Undersigned agrees that work added shall be computed at the following prices, and that work omitted shall be computed at .... ...per cent less than these prices. Concrete foundations. Rough brickwork... per cubic yard, .per thousand, .per yard. If the names of subcontractors whom the Contractor proposes to employ are required as a part of the Proposal this requirement should be set forth, as, for example: In case of obtaining the award the Undersigned will employ, subject to the Architect's approval, subcontractors in each of the several trades selected from the following list (one or more names must be inserted for each trade): Excavation.... Stone Masonry. Brickwork.... etc., etc. APPENDIX C (Published by special permission and courtesy of the American Institute of Architects.) THE AMERICAN INSTITUTE OF ARCHITECTS PROFESSIONAL PRACTICE OF ARCHITECTS SCHEDULE OF PROPER MINIMUM CHARGES 1. The architect's professional services consist of the necessary conferences, the preparation of preliminary studies, working drawings, specifications, large scale and full size detail drawings, and of the general direction and supervision of the work, for which, except as hereinafter mentioned, the minimum charge, based upon the total cost of the work complete is six per cent. 2. On residential work, alterations to existing buildings, monuments, furniture, decorative and cabinet work and landscape architecture, it is proper to make a higher charge than above indicated. 3. The architect is entitled to compensation for articles purchased under his direction, even though not designed by him. 4. If an operation is conducted under separate contracts, rather than under a general contract, it is proper to charge a special fee in addition to the charges mentioned elsewhere in this schedule. 5. Where the architect is not otherwise retained, consultation fees for professional advice are to be paid in *The total cost is to be interpreted as the cost of all materials and labor necessary to complete the work, plus contractors' profits and expenses, as such cost would be if all materials were new and all labor fully paid, at market prices current when the work was ordered. |