cial consultants of the Social Service Division or of other divisions in the Children's Bureau if it contains special projects within their fields, by the Merit System Unit if new or revised merit system material is submitted, and by the Solicitor if new legislation is submitted which affects the authority of the State agency to cooperate with the Children's Bureau. Any questions that arise concerning the plan are taken up with the State agency by the regional child welfare consultant and, if necessary, the plan is modified. The Director of Field Service examines the plan and makes a recommendation to the Director of the Social Service Division regarding action to be taken. When the plan is acceptable, the Director of the Division recommends approval and the plan is sent to the Chief of the Children's Bureau. After reviewing the plan the Chief approves the plan by signing the original copy. A letter informing the State agency of the approval then is sent over the signature of the Chief of the Children's Bureau.

(5) Revisions to the plan may be submitted during the year and proceed through the same process of review and approval as the plan.

Such

(6) If an annual State plan cannot be completed prior to the beginning of the fiscal year and the balance of funds from previous allotments is sufficient to cover the cost of the operation of the program a request for extension of the previously approved plan may be submitted. a request proceeds through the same process of submission, review and approval as the annual plan. The annual plan subsequently submitted contains all budget items carried during the period of extension.

(c) Allotments, quarterly estimates, and payments. After the approval of a State plan the Chief of the Children's Bureau sends a notice of approval to the Commissioner of Social Security who makes the allotment of funds and provides for payments to the States by signing the following 2 documents: (1) The annual allotment of funds for child welfare services to the State in accordance with the approved apportionment of funds; and (2) the voucher for the first quarterly payment certified by the Chief of the Children's Bureau.

(i) The allotment made is for the entire fiscal year and for the maximum fund available under the apportionment.

(ii) Subsequently vouchers for quarterly payments to each State are submitted to the Commissioner of Social Security who indicates his approval by signing the document.

(iii) The vouchers for payments to the States as certified by the Chief of the Children's Bureau and the Commissioner of Social Security are listed on a schedule of disbursements which is sent with the vouchers to the Secretary of the Treasury for payment.

(d) Review of operation and consultation service. (1) For purposes of information on the operation of the State plan reports are submitted by the State public health agencies to the Children's Bureau.

The following financial reports are submitted quarterly: CWS 11-Statement of Receipts and Expenditures; CWS 11.1-Summary of Expenditures by Budget Total; and CWS 11.3-List of Unliquidated Obligations. The following annual financial reports are submitted: CWS 11.1-Summary of Expenditures by Budget Total; CWS 11.2-Detail of Expenditures by Budget Item; CWS 11.2-Supplemental Sheet, Supplemental report on indirect participation; and CWS 11.4-Certificate of Executive Officer of State Public Welfare Agency on amounts reported on Forms CWS 11.1 and 11.2.

(2) The following reports on child welfare services under the State plan are submitted by each State public welfare agency: CWS 51-Report on Service to Individual Children (Quarterly); CWS 51a-Statement on Coverage of Current Service Report CWS 51 (Quarterly); CWS 60-Personnel in the Child Welfare Program (Annual); CWS 70-Annual Report on Characteristics of Children Receiving Service; and CWS 71—Annual Report on Children Receiving Service from Institutions.

(3) The regional child-welfare consultants visit each State public welfare agency periodically and confer with the State welfare administrator, the child welfare director and other members of the staff on the operation of the State plan, problems that have arisen, and ways of extending and strengthening State and local child-welfare services. With the State staff, visits are made to local units, district offices of the State agency or State children's institutions where services are being provided through the use of child-welfare services funds. Through arrangement by the re

gional consultant, special consultants on the staff of the Children's Bureau such as the consultant on foster care, the consultant on group work, the staff of the Mental Health Unit may provide special service to a State to aid in improving the child welfare program.

Annual

(e) Audit of expenditures. audits by Children's Bureau field auditors

from the State Audits Unit are made on a test or detail basis, depending on auditors findings, of expenditures from Federal funds for the previous year under the State plan for child welfare services. Advice is given State officials on the keeping of accounts relating to the budgets and financial reports under the State plan.

Availability of official records. The principal official records of the Hospital are administrative and clinical records. All clinical records are confidential. No records or other official instruments containing information shall be withdrawn from the files of the Hospital by, or furnished to, any person not an authorized employee of the Hospital, without prior authority of the Hospital Superintendent, or the Secretary of Health, Education, and Welfare.

Disclosure of information.

of would not be inimical to the public interest or to the welfare of the patient. The application mentioned above shall be addressed to the Superintendent and must set forth the interest of the applicant in the subject matter and the purpose for which such copy or information is desired.

(R.S. 161; 5 U.S.C. 301) [13 F.R. 7743, Dec. 15, 1948]

PART 301-DISBURSEMENT OF
PENSION MONEY

Sec.
301.1 Deposit of money in Treasury.
301.2 Keeping accounts of money.

301.3

(R.S. 161; 5 U.S.C. 301) [13 F.R. 7742, Dec. 15, 1948]

301.4

301.5

§ 300.2

301.6

301.7

301.8

301.9

301.10

301.11

No copy of, or information relative to, any official record or other official business of the Hospital, which appears to be of confidential nature, shall be given to any person unless:

(a) Such person obtains a court order therefor, or makes application therefor in the manner prescribed in paragraph (b) of this section.

(b) It appears to the Superintendent of the Hospital that the furnishing there

Purposes for which money shall be disbursed.

Part of funds reserved for use of pen-
sioner.

Payment of board to St. Elizabeths
Hospital.

Use of unobligated balance of funds.
Disposition of funds not exceeding
$15 per month.

Disposition of funds greater than $15, and not exceeding $25, per month. Disposition of funds in excess of $25 per month.

Amount available for disbursement to a nondependent relative.

Use of fund where there are no relatives of certain classes.

301.12 Disposition of balance of fund in case of discharge or death.

Sec. 301.13 Question affecting the rights of claimants for share of pension of

inmates. 301.14 Table of monthly division of rates of pension made part of regulations. AUTHORITY: The provisions of this Part 301 issued under R.S. 4839, as amended; 24 U.S.C. 165.

SOURCE: The provisions of this Part 301 appear at 2 F.R. 1623, Aug. 3, 1937, unless otherwise noted.

§ 301.1

Deposit of money in Treasury. All moneys received by the Superintendent under the acts of February 20, 1905 (33 Stat. 731; 24 U.S.C. 195, 165), and February 2, 1909 (35 Stat. 592; 24 U.S.C. 165), shall be scheduled to the Chief Disbursing Officer, Division of Disbursements, Treasury Department, for deposit in the United States Treasury.

§ 301.2 Keeping accounts of money.

Separate accounts shall be kept by the Superintendent with each pensioner showing the amount of money received and expended, and the balance on hand. § 301.3 Purposes for which money shall be disbursed.

The pension money shall be disbursed and used for three general purposes, in order as follows:

(a) For the benefit of the pensioner. (b) For the benefit of relatives entitled under the law.

(c) To reimburse the Hospital for the pensioner's board and maintenance, where no other provision is made therefor.

§ 301.4 Part of funds reserved for use of pensioner.

Irrespective of the amount received as pension and placed to the pensioner's account, at least one-sixth thereof shall be reserved for the use of the pensioner, before any provision is made for payments to relatives or for board.

§ 301.6 Use of unobligated balance of funds.

Any excess amounts not required for payments to relatives or for board shall be available for the purchase of such articles as may be required for the pensioner's welfare and which are not provided from the regular Hospital funds, or otherwise for the pensioner's benefit.

§ 301.7

Disposition of funds not exceeding $15 per month.

The basic rate of pension being $15 or less per month, one-sixth thereof shall be reserved for the pensioner, to be expended in the purchase of such articles as may be required for the pensioner's welfare and which are not provided from the regular Hospial funds, or otherwise for the pensioner's benefit. The entire remainder will be paid, in the case of a male pensioner, to his dependent wife, minor children, or parents, in the order named; in the case of a female pensioner, to her dependent minor children. § 301.8 Disposition of funds greater than $15, and not exceeding $25, per month.

The basic rate of pension being greater that $15 but not exceeding $25 per month, the dependent wife, minor children, or parents, in the order named in the case of a male pensioner, or the dependent minor children, in the case of a female pensioner, shall receive not less than $12.50 per month, the balance to be reserved for the pensioner, to be expended in the purchase of such articles as may be required for the pensioner's welfare and which are not provided from the regular Hospital funds, or otherwise for the pensioner's benefit, subject to provision for payment of board.

§ 301.9 Disposition of funds in excess of $25 per month.

The basic rate of pension being in excess of $25 per month, the dependent wife, minor children, or parents, in the order named in the case of a male pensioner, or the dependent minor children in the case of a female pensioner, shall receive an amount equal to one-half of the entire pension, the balance to be reserved for the pensioner, to be expended in the purchase of such articles as may be required for the pensioner's welfare and which are not provided from the

regular Hospital funds, or otherwise for the pensioner's benefit, subject to provision for payment of board.

§ 301.10

Amount available for disbursement to a nondependent relative.

If the wife, minor children, or parents of a male pensioner, or the minor children of a female pensioner, be not in fact dependent upon the pensioner in any degree for support, she or they shall receive no greater than one-half of the amount payable in case of her or their dependence, the balance to be reserved for the pensioner, to be expended in the purchase of such articles as may be required for the pensioner's welfare and which are not provided from regular Hospital funds, or otherwise for the pensioner's benefit, subject to provision for payment of board.

§ 301.11 Use of fund where there are no relatives of certain classes.

If there be no wife, minor children, or parents, in the case of a male pensioner, or minor children in the case of a female pensioner, the entire amount of the pension shall be reserved for the pensioner, to be expended in the purchase of such articles as may be required for the pensioner's welfare and which are not provided from the regular Hospital funds, or otherwise for the pensioner's benefit, subject to provision for payment of board.

§ 301.12

Disposition of balance of fund

in case of discharge or death. Any unexpended balance of pension money reserved for the pensioner's benefit shall be paid, in the event of the pensioner's discharge from the Hospital, to the pensioner, or to his or her lawful guardian, or in the event that the pensioner is returned to a branch of the National Home for Disabled Volunteer Soldiers (now a part of the Veterans Administration), to the treasurer or fiscal officer of such branch for such pensioner, or in the event of the pensioner's discharge from the Hospital and his immediate transfer to the United States Soldiers' Home, to the treasurer of said home. In the event of the pensioner's death while an inmate of the Hospital, the same shall be paid, in the case of a male pensioner, to his widow, or if there be no widow, to his minor children, and in the case of a female pensioner, to her minor children. If there be no widow or minor children entitled to payment of

such balance of pension money, it shall be applied to the general uses of the Hospital.

§ 301.13

Questions affecting the rights of claimants for share of pension of inmates.

All questions affecting the right of claimants for a share of the pension of inmates of the Hospital shall be determined upon evidence to be submitted to the United States Veterans Administration. The findings of the United States Veterans Administration upon such evidence shall be submitted for the approval of the Secretary of Health, Education, and Welfare, and upon their transmission to the Superintendent of the Hospital with such approval, shall be accepted by him to control the disbursement of the pension under the law and the regulations in this part.