III. RELATIVE NEED FORMULA

A. Schools have been classified into two categories: "More needy" and "less needy," based on the number of school library books per pupil. The most needy public schools include second unit schools, elementary schools in both urban and rural zones, and secondary schools without exemplary programs.

B. Acquisition funds are being allocated in proportion as measured by these indexes. Information is on hand in the department of education for instructional resources in the public schools and is being collected for the private schools.

IV. SPECIAL PROGRAMS

A. Provision for handicapped children, State institutions, et cetera

Children and teachers in public schools run by other State agencies such as schools for delinquent and handicapped children under the social welfare division, and the University of Puerto Rico laboratory schools will be eligible to participate.

B. Demonstration centers and special purpose grants

1. The regular instruction program has developed a set of basic requirements and standards for school library resources, textbooks, and other printed and published instructional materials for application in public and private schools in Puerto Rico.

2. These requirements and standards also include standards for physical facilities and equipment for school libraries; professional and clerical personnel for school libraries; administration and use of school library resources; and financial support for school library resources, textbooks, and other printed and published instructional materials.

C. Selection criteria

1. Textbooks are selected according to the following criteria:

a. Innovation: Textbooks that may help bring about improvements in content, organization, and teaching methods and fundamental changes in courses of study;

b. Up-to-date content: Textbooks that include new concepts, insights, and facts, to insure accurate and up-to-date content;

c. Provision for individual differences: Textbooks that stimulate pupils groups heterogeneously and those organized by level or subject;

d. Grade-to-grade development: Textbooks that provide for growth from grade-to-grade;

e. Course-of-study correlation: Textbooks that best correlate with established courses of study;

f. Instructional assistance: Textbooks with the kind of supplementary aids that will best help teachers reach their highest level of efficiency;

g. Inspiration and growth for teachers: Textbooks that will encourage teachers to revise and improve their methods and inspire their work. 2. Testing and experimentation in classrooms, curriculum centers, and in pilot schools precede the final selection of textbooks. A report is later submitted to the secretary of education with recommendations.

3. Selected textbooks are included in the official catalog of textbooks in use. 4. School library resources and other printed and published instructional materials shall be selected according to the following criteria:

a. Books and other reading materials will be selected jointly by teachers and librarians;

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b. Selection shall be based on adequate knowledge of the program of instruction in the schools of Puerto Rico;

c. The quality of the content and presentation of material, as well as the physical makeup and format, shall be pertinent factors in the selection:

d. Specifically, the following lists and reviewing media will be used in making the selection of books for school libraries in Puerto Rico: American Library Association's book list and "Subscription Books Bulletin"; H. W. Wilson's "Standard Catalogs" for elementary and high school libraries; the "Book Review Digest"; Bower's “Libros en Venta en Hispanoamérica y Espana"; and others.

A. Projects and submittal

1. School library resources:

VI. ACQUISITION

a. Public school teachers, librarians, and other local personnel will suggest materials. Requests are then prepared by the local school district and submitted to the library services program of the central office.

b. Private school officials submit requests for materials they wish for the use of their children and teachers to the library services program of the central office.

2. Textbooks:

a. Textbooks necessary for local educational programs are selected at the Commonwealth level by program directors and other appropriate personnel of the regular instruction, vocational and technical education, and adult and cultural extension programs. Teachers and supervisors, together with consultants, participate in the process of determining the adequacy of textbooks for the enrichment and improvement of the curriculum.

b. The following procedures are used in the acquisition of textbooks: (1) Purchase of books in the open market;

(2) Translation and adaptation of books written in a language other than the vernacular;

(3) Production of new books.

c. Officials of private schools will submit requests for the acquisition of textbooks to the regular instruction program of the department of education. 3. Other instructional materials: Public and private school officials will submit requests for the acquisitions of other instructional materials for the use of their children and teachers to the regular instruction program of the department of education.

B. Review and approval

1. Requests from local districts and private school officials are reviewed by central office supervisors who then approve or disapprove the requests.

2. Opportunity is given to local school districts to justify disapproved requests. C. Purchasing

Central purchasing is done by the department of education. All school library resources, textbooks, and other instructional materials are received at the central warehouse of the department and distributed according to recommendations of central office officials.

D. Loan procedures

1. School library resources, textbooks, and other instructional materials are to be made available for the use of children and teachers in the schools of the Commonwealth on a loan basis. In private schools, these materials will be made available on the same terms and under the same policies which govern those in public schools.

2. The department of education shall supervise the procedures employed by school personnel at the local school level in the administration and use of materials acquired with title II funds.

E. Public control and inventory

1. Titleholding agency: Commonwealth department of education.

2. Recall and replacement conditions: The department of education will be responsible for:

a. Replacement of worn, obsolete, and inappropriate materials;

b. Recirculation or renewal of collections;

c. Rectification of violations of the provisions or intent of the title.

3. Inventorying methods:

a. The local school districts will maintain an inventory record of school library resources, textbooks, and other instructional materials in sufficient detail as to their quantity and placement. All established Commonwealth practices shall be observed concerning inventory records of instructional materials, including the discontinuance and disposal of records.

b. The local school districts will annually report to the department of education the number and types of items which have been lost, discarded, or removed from circulation.

c. Each private school official shall be responsible for maintaining an adequate inventory of all materials on loan in his school, including records of items that have been lost, discarded, or removed.

d. School library resources, textbooks, and other instructional materials that are no longer usable because of loss, extreme wear, obsolescence, or damage shall be reported to the department of education in order that such items may be removed from the inventory list. A record of items removed from inventory shall be kept in the files of the local public school superintendents.

e. The department of education shall check annually on all inventory and other types of records related to placement, distribution, and use of materials acquired with title II funds and on loan in private schools.

F. Processing and cataloging

1. School library resources, textbooks, and other instructional materials will be duly processed and cataloged (if necessary) by the staffs of the publishing and the library services divisions before distribution for use, and will be delivered to the point of initial use.

2. An estimate of 5 percent of the cost of the materials will be allowed as a part of the acquisition cost, not to exceed actual costs.

VII. MAINTENANCE OF EFFORT

The Commonwealth department of education shall keep records that provide satisfactory assurance that the agency will expend, during the fiscal year for which the grant is requested (from funds other than those received under this Title and other federally funded programs), for resources an amount not less than the annual amount it has expended per capita for such resources during the most recent fiscal year for which such information is available, with adjustments to discount extraordinary expenses during the base period.

VIII. COORDINATION WITH OTHER FEDERAL PROGRAMS

Not mentioned in State plan.

GUAM STATE PLAN-ANALYSIS

I. STATE ALLOTMENT

Fiscal year 1966: $56,000.

II. STATE ADMINISTRATION

A. Personnel

Consultant-coordinator, ESEA, title II.

B. Services and programs

1. Functions:

a. Development and revision of standards and criteria.

b. Assessment of relative need criteria for title II materials.

c. Review of methods for making materials available for the use of children and teachers in public and private elementary and secondary schools. d. Procedures of approval of project applications.

e. Provision of in-service education and leadership assistance to local personnel.

f. Dissemination of information.

2. Administrative review and evaluation: The program will be reviewed at least once a year for the purpose of determining the appropriateness, pertinence, and effectiveness of administrative and supervisory practices outlined

C. Advisory committee

1. Composition: two school principals, two school librarians, and two representatives from private schools.

2. Responsibilities: to make recommendations to the library consultant-coordinator for title II which pertain to the administration of the State plan and for the review, evaluation, and suggested approval of projects submitted.

III. RELATIVE NEED FORMULA

A. Twenty-five percent will be allocated based upon the number of children enrolled;

B. The balance of the funds will be allocated for children and teachers in schools with no centralized libraries; in schools with less than 250 in enrollment; and in schools with inadequate collections.

IV. SPECIAL PROGRAMS

A. Provision for handicapped children, State institutions, etc.
Not mentioned in State plan.

B. Demonstration centers and special purpose grants

Not mentioned in State plan.

The department of education will take the following steps to provide adequate assurance that appropriate standards are developed and made available to local public and private schools:

1. Assessment by the staff of the State agency of the degree of change in existing quantitative and qualitative State standards made possible by this program.

2. Involvement of curriculum supervisors, school librarians, and teachers in the process of revising standards.

3. Consideration of the needs of the schools for school library personnel and facilities for the administration of school library resources.

C. Selection criteria

Consideration shall be given to :

1. Relating instructional materials to curriculum and educational levels of pupils;

2. Reliance on the competencies of school librarians and teachers in the selection process;

3. Use of standard selection tools and reviewing media.

A. Projects and submittal

VI. ACQUISITION

The title II advisory committee will prepare projects (based upon recommended proposals from local schools, public and private).

B. Review and approval

Approval will be by the State agency.

C. Purchasing

1. The assistant superintendent-business shall be the authorized purchasing agent.

2. Purchases will be made after receiving final approval of the proposed acquisition projects.

3. Payment from Federal funds shall be by way of reimbursement.

D. Loan procedures

1. Library resources and other instructional materials are to be made available for the use of children and teachers on a loan basis.

2. There will be one central depository. This depository will place in individual school libraries, either public or private, books and materials on a loan basis.

3. Materials will be loaned to the schools on a temporary basis and will be subject to recall on terms to be established by the State agency.

E. Public control and inventory

1. Title-holding agency: the central depository, as agent for the State agency, will retain title to title II materials.

2. Recall and replacement conditions: the central depository shall reserve the right to recall or replace any items made available for the use of children and teachers in the elementary and secondary schools of the State.

3. Inventorying methods:

a. The central depository will maintain an inventory record, revised as needed, of all title II materials;

b. The methods employed for inventory and maintaining records of materials received by the local schools, public and private, on a loan basis will be subject to the approval of the State agency;

c. The practices to be followed in removing school library resources and other printed and published instructional materials from inventory records because of loss, obsolescence, and wearing out are:

(1) The library consultant shall submit a request to the director of education itemizing materials to be removed from inventory, and stating reasons for removal;

(2) After approval of the request, the items may be removed from inventory;

(3) Methods of removal may be determined by the State advisory committee, depending upon circumstances and the items to be removed. F. Processing and cataloging

1. Whenever possible, the central depository will be expected to order preprocessed and precataloged materials.

2. In those cases where this is not expedient or possible, the true and just cost for such processing, cataloging, and delivery shall be based upon the average commercial rate, not to exceed $1.50 per item.

VII. MAINTENANCE OF EFFORT

A. The State agency, which administers the local school, certifies that expenditures for each school will increase, or at least remain at the same level as the most recent fiscal year prior to that in which materials are to be made available with Federal funds.

B. The State agency will require the same certification from local private schools.

C. Allowances shall be made for those unusually large amounts of funds which were expended for long-term purposes or due to unusual circumstances.

(1) Standards and criteria, including the assessment of relative need; (2) Methods of making materials available for the use of children and teachers in public and private elementary and secondary schools; (3) Procedures for approval of project applications and a review of all methods involved in processing, procuring, and making materials available.

b. The results of these studies will be disseminated to administrators, teachers, and principals.