408. In addition to that prescribed by the Consti- Duties of tution, it is the duty of the Secretary of State: 1. To attend at every session of the Legislature, for the purpose of receiving bills and resolutions thereof, and to perform such other duties as may be devolved upon him by resolution of the two Houses, or either of them; 2. To keep a register of and attest the official acts of the Governor; 3. To affix the Great Seal, with his attestation, to commissions, pardons, and other public instruments to which the official signature of the Governor is required; 4. To record in proper books all conveyances made to the State, and all articles of incorporation filed in his office; 5. To receive and record in proper books the official bonds of all the officers whose bonds are fixed by Part III of this Code, and then to deliver the originals to the State Treasurer; 6. To record in a proper book all changes of names certified to him by the County Clerks, in the manner in which such record is now made; 7. To take and file in his office receipts for all books distributed by him, and to direct the County Clerk of each county to do the same; 8. To certify to the Governor the names of those persons who have received at any election the highest number of votes for any office the incumbent of which is commissioned by the Governor; 9. To furnish on demand to any person paying the fees therefor a certified copy of all or any part of any law, record, or other instrument filed, deposited, or recorded in his office; 10. To deliver to the State Printer, at the earliest day practicable after the final adjournment of each session of the Legislature, copies of all laws, resolutions (with marginal notes), and journals, kept, passed, or Secretary of State. Same adopted at such session; to superintend the printing thereof, and have proof sheets of the same compared with the originals, corrected, and indexed; 11. To furnish to the Spanish translator the laws and resolutions to be translated into Spanish; 12. To notify, in writing, the District Attorney of the proper county of the failure of any officer in his county to file in his office the sworn statement of fees received by such officer; 13. To present to the Legislature, at the commencement of each session thereof, a full account of all purchases made and expenses incurred by him in furnishing fuel, lights, and stationery; 14. To keep a Fee Book, in which must be entered all fees, commissions, and compensation of whatever nature or kind by him earned, collected, or charged, with the date, name of payor, paid or not paid, and the nature of the service in each case, which book must be verified annually by his affidavit entered therein; 15. To file in his office descriptions of the seals in use by the different State officers, and furnish such officers with new seals whenever required; 16. To discharge the duties of Director of the State Prison, member of the State Board of Examiners, State Capitol Commissioner, State Sealer of Weights and Measures, and all other duties required of him by law; 17. To report to the Governor, at the time prescribed in Section 332 of this Code, a detailed account of all his official actions since his previous report, and accompany the report with a detailed statement, under oath, of the manner in which all appropriations for his office have been expended. NOTE. Other duties prescribed for, and other acts relating to, Secretary of State, are to be found in the Statutes of 1872, as follows, to wit: Appropriation for department of, p. 743; appropriation for stationery, lights, fuel, etc., p. 747; complete record of distribu tion of Geological Survey publications, p. 924; con- tion of stat utes and journals. 409. Immediately after the laws, resolutions, and Distribujournals mentioned in Subdivision 9 of the preceding section are bound, the Secretary of State must distribute the same as follows: 1. To each department of the Government at Washington and of the Government of this State, one copy; 2. To the Library of Congress, the State Library, and to the Supreme Court Library, two copies each; 3. To each of the States, two copies; 4. To each of our members of Congress, and to each of the United States District Judges, Judges of the Supreme, District, and County Courts of this State, and to the Municipal Criminal and Probate Courts of the City and County of San Francisco, one copy; 5. To the Lieutenant Governor, each member of the Legislature, Secretary of the Senate, and Clerk of the Assembly, at the session when such laws and journals were adopted, one copy; 6. To each of the incorporated colleges of the State, the University, and to such other literary and scientific institutions as in his opinion may secure an interchange of works, one copy; 7. Of the laws alone, to the County Clerk of each county, in the cheapest and most expeditious manner, to be by the Sheriff distributed under the directions of the Clerk, one copy for the Board of Supervisors, Distribution of reports of Supreme Court. To mark books distributed. To superin tend and one copy to each county officer and each Justice of the Peace; and of the Journals, three copies of each House to each County Clerk, for the use of the county. 410. He must distribute of the bound volumes of the decisions of the Supreme Court, as soon as he receives them: 1. To each State, one copy; 2. To the Library of Congress, the State Library, and the Supreme Court Library, two copies each; 3. To each department of this State, and to each of the United States District Judges for this State, Supreme, District, and County Judges, and the Judges of the Municipal Criminal and the Probate Courts of the City and County of San Francisco, one copy; 4. To each District Attorney and County Clerk, one copy; 5. To the Reporter of the decisions, ten copies. NOTE.-See Stat. of 1872, p. 481, requiring Secretary to distribute, as above, the Codes and the volumes containing statutes continued in force to members of the Legislature, Code Commissioners, and Advisory Committee. 411. The Secretary of State must indelibly mark each book distributed to officers in this State (except legislative officers and the Reporter) with the name of the county to which and the official designation of the officer to whom it is sent. Such books remain the property of the State, and must be by the officers receiving them delivered to their successors. NOTE. This relates only to continuing offices and not those named in note to preceding section, nor those named in Subd. 5 of Sec. 409, ante. 412. The Secretary of State is the Superintendent take charge and has charge of the State Capitol, and he must keep of Capitol. the same, together with all property therein, in good order and repair. fuel and 413. Fuel, lights, and stationery for the Senate To furnish and Assembly, Supreme Court, and State and Supreme stationery. Court Libraries, and for all officers having their offices or chambers in the State Capitol, must be furnished by the Secretary of State. 414. The expenses incurred by him in carrying into effect the provisions of Sections 409, 410, 412, and 413, must be audited by the Board of Examiners and paid out of any moneys specially appropriated for that purpose. 415. The translation of the laws into Spanish, and their distribution, is under the control of the Secretary of State, as follows: During the month of December of each legislative year he must advertise for proposals for the translation into Spanish of such laws as may be authorized by the Legislature. The proposals received must be opened on the first Monday in February thereafter, in the presence of a joint committee of both Houses of the Legislature, who must, within ten days thereafter, award the contract to the lowest competent bidder; but not more than seventyfive cents per folio of one hundred words must be paid for translating, preparing the index, and correcting the proof sheets for the printer, all of which must be done by the translator within three months from the time he is furnished with the copy. The Spanish laws must be distributed in the same manner as laws printed in English, to the Counties of San Diego, San Bernardino, Los Angeles, Santa Barbara, San Luis Obispo, Monterey, Santa Clara, Contra Costa, Alameda, Marin, and Sonoma, and one copy must be sent to each of the District Judges of the First, Third, and Seventh Districts. Before entering on his duties the translator must take an oath for the faithful and correct translation of the laws and joint and concurrent 15-VOL. I. Expenses for fuel, etc., how paid. |