AFR 25-6 3-7 1. Research, development, and test services. m. Medical and legal services. n. Photographic and publication services. o. Special studies and related services. 4. What Contract Services Exclude. Contract services exclude: a. Procurement of Air Force equipment including the operation of Government-owned industrial facilities incidental to a production contract. b. Equipment engineering and installation work incidental to a production contract. c. Construction of facilities financed by military construction appropriations. d. Purchase of supplies, utilities, and commodities. e. Lease of toll communication services. h. "Fare" or "rate" surface and water offbase transportation and commercial air transportation of personnel and cargo. i. Contributions to Federal insurance programs. j. Services financed by nonappropriated funds. k. Foreign nationals (identified as 07 foreign nationals) utilized by the Air Force under arrangements with the host governments. 5. When Contract Services May be Used. Contract services may be used, when not otherwise prohibited, when such use will be in the best interest of the Air Force and the Nation and when one of the two following conditions apply: a. When such use will improve effectiveness or economy. b. When adequate inservice skills will not be available to perform necessary work. 6. When Contract Services Will Not be Used. Contract services will not be used: a. When the contracting will deprive any combat unit of essential mobility or impair its operational readiness. b. When the contracting will eliminate the capability to perform any essential activity under emergency conditions or will impair an in-being readiness capability to support combat forces. c. When the contracting will eliminate man-power authorizations required to satisfy combat or oversea rotational personnel requirements. d. When the contracting will compromise security. e. When the contracting will involve responsibility for final determination of Air Force policies or requirements. f. For the performance of combat or direct combat support functions in units having a combat mission. EXCEPTION: Contract services may be used to supplement authorized inservice personnel on an unarmed basis in combat and direct combat support activities only for the minimum time required to develop an inservice capability when skill deficiencies preclude immediate accomplishment of the mission with inservice personnel alone. g. For exercising day-to-day staff and management responsibilities for Air Force organizations including the assignment of contractor personnel to Air Force staff and management positions or the delegation to a contractor of a complete staff responsibility such as materiel, procurement, or financial management in an Air Force operated and manned organization. h. For exercising supervision and control of Air Force personnel, except for supervision incidental to training or support of Air Force personnel. i. For exercising police and security powers in the name of the Air Force, except for guard or facility protection services. 7. General Guidance. To supplement and further explain the policy on the use of contract services, the following guidance is provided: a. Effectiveness. The effectiveness of contract services will be determined in terms of more work produced, better quality work, or comple tion of work in less time than required through the use of inservice personnel. Required levels of effectiveness will be established in making such determinations. Likewise, the existing adequacy of Air Force facilities and equipment will be considered. The effectiveness of contracting also will be guided by the following points: (1) Contract services often can be effectively used when identical services are being rendered for the private economy or when experienced contractual sources are available. For Government-owned commercial and industrial-type facilities or operations, the criteria in AFR 400-8 will be followed to insure that inservice performance will be authorized only when it can be clearly demonstrated that private enterprise is unable to meet current and mobilization requirements, or that Government operation is necessary to carry out the military mission. (2) Contract services often can be used effectively to perform one-time, peak, or seasonal workloads where the use or development of an inservice capability is neither required nor practical. With respect to seasonal workloads, however, full consideration will be given to the use of seasonal inservice civilian manpower authorizations. (3) Contract services also can be used effectively to perform work requiring a small quantity of special skills for which the Air Force does not have and cannot foresee a sizable continuing requirement. b. Economy. Economy in the use of contract services is an important consideration in all cases. Economy considerations can be waived only when the Air Force's lack of required skills, facilities, or equipment, and the urgency of accomplishing required work makes the use of contract services necessary. In determining economy, the following points will apply: (1) When the contractor will furnish only a work force and management overhead with the Air Force furnishing close supervision or materials, equipment, and facilities and when no skill deficiencies are involved (e.g. contract feeding), the economy of using contract services must be clearly demonstrated and recorded. (2) Cost comparisons of contract versus inservice performance of work must be tailored to the particular case or area involved and governed by directives and guidance applicable to that area. In general, however, cost comparisons will include and itemize both direct and indirect costs (e.g. indirect personnel costs, facilities, equipment, and other capital costs). (3) Economy considerations also will include examination of the long-range costs pertaining to any particular course of action. c. Skill Deficiencies. Analysis of the use of contract services because of current and projected skill deficiencies will not be restricted to the examination in one skill speciality, function, or location. Such examination will include determination of the practicability and effective AFR 25-6 7-8 ness of shifting inservice resources from other areas within the commander's jurisdiction to overcome deficiencies involving essential or higher priority requirements. d. Impact on Personnel Programs. When new or expanded use of contract services to perform functions which have been partially or wholly performed by inservice personnel is under consideration, particular attention will be paid to the impact of such action on the inservice personnel programs. Careful analysis will be made of the impact on: (1) Rotation base for oversea military personnel requirements. (2) Input and training requirements and future skill needs. (3) Retention of skilled personnel. e. General Limitations. The following limitations apply to the use of contract services allowed under the provisions of this regulation: (1) Contract services will not be used as a means of avoiding required actions to resolve inservice management problems. (2) Analysis of the effectiveness and economy of contractor versus inservice performance of work will be based on the most efficient, well-managed examples available. (3) Contract services will not be used when such use will result in ineffective employment or no employment of available inservice personnel resources and, therefore, add unnecessarily to total Air Force costs. (4) Limitations or reductions in inservice manpower are not justification for the use of contract services. (5) Current skill deficiencies will not be used as justification to abandon actions to develop an inservice capability at the earliest practical time in those activities where an inservice capability is otherwise desirable or necessary. 8. Procedural Guidelines. Procedures for specific uses of contract services will be governed by the facts and regulations applying to the function involved; however, the following general guidelines will apply to all cases: a. Normally, when consideration of use of contract services indicates a possible conflict with this or other regulations, the command proposal will be forwarded to Headquarters USAF for decision. AFR 25-6 25-6 8-9 b. The use of contract services will be planned sufficiently well in advance to provide adequate lead time for proper programming and budgeting, and to avoid costly, hurried shortrange actions. c. The use of contract services will be considered in terms of total workload or mission to be accomplished as compared with total current and projected manpower resources-military, civilian, and contract services. d. All concerned staff and functional elements should be involved from the early stages in planning the use of the total manpower re source. e. Contract services requirements will be reflected, explained, and justified in appropriate programs and documents. For example, dollar requests and justifications of contract services in budget estimates and financial plans submitted in accordance with AFM 172-1 should include the nature and basis of the requirement and its relationship to other programs and requirements. f. The using organization will provide for adequate advance notification and explanation of plans to all persons affected by adjustments in the use of contract services. g. The using organization will maintain data substantiating decisions to contract and basic financial and other data on the use of contract services to support Air Force management either in internal reviews or to meet the requirements of the Department of Defense, Bureau of the Budget, and the Congress. h. A review of contract services in being will be made at least before each renewal to determine whether continuation is justified. 9. Responsibilities: BY ORDER OF THE SECRETARY OF THE AIR FORCE: OFFICIAL: a. Headquarters USAF will: (1) Prescribe policies, systems, and proce dures, and issue guidance necessary to the proper use of contract services; (2) Resolve questions with respect to implementation of this regulation; (3) Review and act on such requests for particular uses of contract services which, by reason of directives, scope, or importance, require the approval of Headquarters USAF; and (4) Analyze and review the use of contract services as reflected in program documents, budget estimates and financial plans, and accounting reports: b. Major air commands will: (1) Comply with the provisions of this and other applicable directives in the use of contract services; (2) Insure complete and proper planning, programming, budgeting, and utilization analysis of the contract services within their jurisdiction; and (3) Request approval of uses of contract (a) Are in possible conflict with the (c) Represent major departures from THOMAS D. WHITE Chief of Staff J. L. TARR Colonel, USAF Director of Administrative Services APPENDIX H DEPARTMENT OF DEFENSE DIRECTIVE Subject: Utilization of enlisted personnel on personal staffs. References: February 2, 1960 ASD(MP&R) (a) 10 U.S.C. 3639 (b) 10 U.S.C. 7579 (c) 10 U.S.C. 8639 (d) United States v. Robinson, 6 U.S.C.M.A. 347, 20 C.M.R. 63,68 I. PURPOSE This directive prescribes the policies governing the use of enlisted personnel on the personal staff of officers. II. APPLICABILITY This directive is applicable to all military departments on a continuing basis, and to the Coast Guard when operating as a service in the Navy. III. POLICY A. Enlisted personnel on the personal staff of an officer are authorized for the purpose of relieving the officer of those minor tasks and details which, if performed by the officer himself, would be at the expense of his primary military and official duties. The duties of these enlisted personnel shall be concerned with tasks relating to the military and official responsibilities of the officer. The propriety of such duties is governed by the purpose which they serve rather than the nature of the duties. Such duties must also further the accomplishment of a necessary military purpose. B. Under such regulations as the Secretaries of the military departments prescribe, enlisted personnel on the personal staffs of general and flag officers, and certain other senior officers who are in command positions, may be utilized for: 1. Providing essential services to such officers in the field and aboard ship. 2. Duty in their quarters to assist these officers in the discharge of their official responsibilities to include assistance in the care of the quarters. C. The assignment of enlisted personnel to duties which contribute only to the personal benefit of officers and which have no reasonable connection with the officers' official responsibilities is prohibited. D. Nothing contained in this directive precludes the employment of enlisted personnel by officers on a voluntary paid off-duty basis. IV. ADMINISTRATION The Secretary of each military department is responsible for the administration of the policies announced herein. Implementing regulations of the military department will be forwarded to the Assistant Secretary of Defense (MP&R) within 90 days. V. EFFECTIVE DATE This directive is effective immediately. APPENDIX I THOMAS S. GATES, DEPARTMENT OF DEFENSE DIRECTIVE Subject: Use of military personnel in commissary sales stores. February 17, 1960 I. PURPOSE To establish Department of Defense policy on the extent to which military personnel may be used in commissary stores. II. SCOPE This directive is applicable to Army, Navy, Air Force, and Marine Corps commissary stores worldwide. III. POLICY A. Civilians will be used in the retail activities of commissary stores to the maximum extent possible. B. No military may be assigned to the retail activities of commissary stores except: 1. For executive control and essential supervision; 2. In locations where qualified civilians are not available; 3. Military in a temporary or transit status not to exceed sixty (60) days; 4. As required for purposes of rotation and training not available at other activities. IV. EFFECTIVE DATE AND IMPLEMENTATION A. This directive is effective upon publication. Copies of implementing instructions issued by the military departments will be furnished the Assistant Secretary of Defense (MP&R) not later than 90 days after the effective date. B. Implementation will be planned and phased on an orderly basis as consistent with the availability of manpower spaces and funds. The objective will be to accomplish implementation as soon as practical; but the activities involved will be given sufficient emphasis in the allocation of funds and spaces to insure full implementation of the policy by June 30, 1962. V. REPORT CONTROL SYMBOL Progress toward full implementation will be reported to the Assistant Secre tary of Defense (MP&R) by August 15, 1960 and February 15, 1961. This re quirement is assigned Report Control Symbol DD-MP&R (Tw) 6017. THOMAS S. GATES, APPENDIX J A COMPARATIVE ANALYSIS OF FEDERAL COMPENSATION PROVIDED CIVILIAN EMPLOYEES AND MEMBERS OF THE ARMED FORCES FOREWORD Although it is recognized that it is, except in rare instances, impossible to accurately evaluate the desirability of filling a so-called noncombatant military billet with a civilian employee solely on the basis of a comparison of the direct labor cost involved, a comparison of such costs will provide an initial basis for evaluating the desirability of such a change. Therefore, the following information is provided to facilitate the development of such a comparison. Authority COMPENSATION OF CIVILIAN EMPLOYEES (a) Classified employees.-Generally speaking, the wages paid civilian officers and employees of the Federal Government are established by the so-called Classification Act of 1949, as amended (63 Stat. 954, Public Law 429-81). Under the provisions of this law, the wages of all classified employees are established in accordance with schedules of pay authorized for employees classified in general schedule (GS) positions from 1 to 18. (b) Wage-board employees. Although the Classification Act of 1949 generally applies to all Federal employees, under its provisions certain groups of Federal employees are specifically excluded. Specifically excluded from the act are the following major groups: (1) Postal field service. (2) Foreign Service. (3) Physicians, dentists, nurses in Veterans' Administration. (4) TVA. (5) Alaskan Railroad. (6) CIA. (7) Atomic Energy Commission. (8) Crafts, trades, and labor groups (blue-collar workers). Of the groups excluded, category (8) represents the largest single group of Federal employees where compensation is not specifically established by the grading system incorporated in the Classification Act. Thus, employees in the crafts, trades, and labor groups are referred to as "ungraded employees" or "bluecollar workers.” The compensation or wages paid these employees is established by wage boards administered by the Secretaries of the respective services. Authority for this administrative control is established by section 202 (7) of the Classification Act, which provides that such compensation "shall be fixed and adjusted from time to time as nearly as is consistent with the public interest in accordance with prevailing rates." |