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SUBCHAPTER DSOCIOECONOMIC PROGRAMS
301.201 Maintenance of the HHSAR. 301.270 Executive Committee for Acquisi
tion. 301.271 Timing of HHSAR revisions.
Subpart 301.3—Agency Acquisition
301.301 Policy. 301.302 Limitations. 301.303 Publication and codification. 301.304 Agency control and compliance pro
(a) The Department of Health and Human Services Acquisition Regulation (HHSAR) is issued to establish uniform acquisition policies and procedures for the Department of Health and Human Services (HHS) which conform to the Federal Acquisition Regulation (FAR) System.
(b) The HHSAR implements and supplements the FAR. (Implementing material expands upon or indicates the manner of compliance with related FAR material. Supplementing material is new material which has no counterpart in the FAR.)
(c) The HHSAR contains all formal departmental policies and procedures that govern the acquisition process or otherwise control contracting relationships between the Department's contracting offices and contractors.
Subpart 301.4-Deviations From the FAR
301.403 Individual deviations. 301.404 Class deviations. 301.470 Procedure.
Subpart 301.5-Agency and Public
301.501 Solicitation of agency and public
301.501–2 Opportunity for public comments. 301.501–3 Exceptions. 301.503 Public meetings.
Subpart 301.6~Contracting Authority and
301.602–3 Ratification of unauthorized com
mitments. 301.603 Selection, appointment, and termi
nation of appointment. 301.603-1 General. 301.603-2 Selection. 301.603-3 Appointment. 301.603-4 Termination. 301.603-70 Delegation of contracting officer
responsibilities. 301.670 Head of the contracting activity. 301.670–1 Responsibility.
The HHSAR is prescribed by the Assistant Secretary for Management and Budget under the authority of 5 U.S.C. 301 and section 205(c) of the Federal Property and Administrative Services Act of 1949, as amended (40 U.S.C. 486(c)), as delegated by the Secretary. The Assistant Secretary for Management and Budget has redelegated the authority to establish all departmental acquisition policy and publish all acquisition regulations to the Deputy Assistant Secretary for Management and Acquisition. This authority is not redelegable.
[49 FR 13961, Apr. 9, 1984, as amended at 54 FR 24342, June 7, 1989]
The FAR and HHSAR apply to all HHS acquisitions as stated in FAR 1.103. Unless specified otherwise, these regulations apply to acquisitions within and outside the United States.
numbers will always be two digits for agencies implementing the FAR). The remaining numbers are identical to and represent the same divisions as the FAR example.
(c) References and citations. (1) Unless otherwise stated, references, indicate parts, subparts, sections, subsections, etc, of this regulation, the HHSAR.
(2) This regulation shall be referred to as the Department of Health and Human Services Acquisition Regulation (HHSAR). Any reference may be cited as “HHSAR” followed by the appropriate number. Within the HHSAR, the number alone will be used.
(3) Citations of authority shall be in
301.104-1 Publication and code ar
rangement. (a) The HHSAR is also published in the same forms as indicated in FAR 1.104–1(a).
(b) The HHSAR is issued in the Code of Federal Regulations (CFR) as Chapter 3 of Title 48, Department of Health and Human Services Acquisition Regulation. It may be referenced as “48 CFR Chapter 3."
corporated where necessary. All FAR reference numbers shall be preceded by “FAR”.
Copies of the HHSAR in FEDERAL REGISTER and CFR form may be purchased by the public from the Superintendent of Documents, Government Printing Office (GPO), Washington, DC 20402. Lose-leaf copies of the HHSAR may be obtained by departmental personnel having a need for the document by placing an order with a Directives Distribution Coordinator in accordance with General Administration Manual Chapter 1-00, HHS Staff Manual System.
301.105 OMB approval under the Pa
perwork Reduction Act. The following OMB control numbers apply to the information collection and recordkeeping requirements contained in this regulation:
301.104–2 Arrangement of regulations.
(a) General. The HHSAR conforms to the FAR with respect to divisional arrangements; i.e., subchapters, parts, subparts, sections, subsections, and paragraphs.
(b) Numbering. The FAR System of numbering permits the keying of the same or similar subject matter throughout Chapters 1 (FAR) and 3 (HHSAR). However, unlike the FAR numbering scheme, our scheme varies somewhat in the numbering to the left of the decimal point. Whereas the FAR only identifies the part number to the left of the decimal point, our corresponding reference identifies the chapter as well. For example, this corresponding paragraph in the FAR is numbered 1.104-2(b) where “1” is the part number (may be one or two digits and is followed by a decimal point), "1" (to the right of the decimal point) is the subpart number, "04" (always two digits) is the section number, "2” is the subsection number (always hyphenated), and “(b)” is the paragraph reference. The corresponding HHSAR reference is 301.104–2(b) where the “3” or first digit is the chapter number assigned to the particular department or agency (may be two digits) and the “01” represents the part number (part
The OMB control number “OMB No. 0990-0115" is to be included in the upper right corner of the first page of all solicitations, purchase orders, and contracts issued by departmental contracting activities. The number represents approval of the HHS acquisition process and covers recordkeeping and reporting requirements which are unique to individual acquisitions (e.g., requirements contained in specifications, statements of work, etc.).
[49 FR 13961, Apr. 9, 1984, as amended at 50 FR 23126, May 31, 1985; 50 FR 38004, Sept. 19, 1985; 51 FR 44293, Dec. 9, 1986; 53 FR 15562, May 2, 1988)
of Contract Operations-os, Office of Human Development Services, Health Care Financing Administration, Social Security Administration, Public Health Service, and, collectively, the regional offices. The ECA is chaired by the Director, Office of Acquisition and Grants Management. All meetings will be held at the call of the Chairman, and all activities will be carried out under the direction of the Chairman.
(c) The ECA, to facilitate the planning, development, and coordination of government-wide and department-wide acquisition policies and procedures, is to:
(1) Advise and assist the Chairman concerning major acquisition policy matters;
(2) Review and appraise, at appropriate intervals, the overall effectiveness of existing policies and procedures; and
(3) Review and appraise the impact of new major acquisition policies, procedures, regulations, and developments on current acquisition policies and procedures.
(d) The Chairman will periodically issue a list of current members and alternates specifying the name, title, organization, address, and telephone number of each. The member organizations are responsible for apprising the Chairman whenever a new member or alternate is to be appointed to the ECA.
301.201 Maintenance of the HHSAR.
(a) The HHSAR is prepared and issued under the authority of the Deputy Assistant Secretary for Management and Acquisition. Acquisition policies and procedures which are necessary to implement, supplement, or deviate from the FAR will be issued in the HHSAR by the Deputy Assistant Secretary for Management and Acquisition when necessary to accomplish Department-wide acquisition objectives.
(b) The HHSAR is maintained by the Office of Acquisition and Grants Management. The Director, Office of Acquisition and Grants Management is responsible for developing and preparing for issuance all acquisition regulatory material to be included in the HHSAR.
[49 FR 13961, Apr. 9, 1984, as amended at 50 FR 23126, May 31, 1985; 50 FR 38004, Sept. 19, 1985; 54 FR 24342, June 7, 1989]
[49 FR 13961, Apr. 9, 1984, as amended at 50 FR 23126, May 31, 1985; 50 FR 38004, Sept. 19, 1985; 54 FR 24342, June 7, 1989)
301.271 Timing of HHSAR revisions. HHSAR revisions will
will be issued throughout the year as the need arises. HHSAR material shall become effective on the date cited in the FEDERAL REGISTER issuance or on the date of the transmittal notice which distributes it to HHSAR Staff Manual holders, unless otherwise indicated.
301.270 Executive Committee for Ac.
quisition. (a) The Deputy Assistant Secretary for Management and Acquisition has established the Executive Committee for Acquisition (ECA) to assist and facilitate the planning and development of departmental acquisition policies and procedures and to assist in responding to other agencies and organizations concerning policies and procedures impacting the Federal acquisition process.
(b) The ECA consists of members and alternates from the Office of Acquisition and Grants Management, Division
Subpart 301.3—Agency Acquisition Regulations
(a)(1) The FAR and HHSAR are intended to provide all necessary regulatory guidance for the conduct of the