ably discharged or discharged without honor, or who deserted from his first enlistment will, on again enlisting, enter upon his first enlistment period. (2) A soldier who, prior to the enlistment from which he may have been dishonorably discharged or discharged without honor, had, prior to May 11, 1908, service which entitled him to reenlisted pay, or whọ, under the act of May 11, 1908, had acquired the right to count a completed enlistment period, either by having been honorably discharged at the termination of his enlistment or honorably discharged for the convenience of the Government after serving more than half of his enlistment, will, on again enlisting, enter upon his second enlistment period. (3) A deserter to whom a deserter's release has been granted or who may establish his right thereto, and who, prior to the enlistment from which he deserted, had earned the right to reenlisted pay or to count a completed enlistment, will also, on again enlisting, enter upon his second enlistment period. The following remark will also be entered on both papers: Reenlisted by authority of the Secretary of War pursuant to the act of August 22, 1912. (Par. III, G. O. 44, 1913, as amended by Par. I, G. O. 78, 1914–2174754, A. G. O.) ARTICLE XX. MILITARY CORRESPONDENCE AND RECORD KEEPING. CORRESPONDENCE. 174. Method of writing letters and indorsements.-The method of writing letters and indorsements prescribed herein will be used in all official correspondence in the service of the War Department and the Army and with bureaus of executive departments: 1. Heading, subject, and number of letter.-The letter will begin with the place and date, written as at present; below this, beginning at the left margin, will come the word "From,” followed by the official designation of the writer or, in the absence of any official designation, the name of the writer with his rank and regiment, corps, or department; below this, also beginning at the left margin, will come the word "To," followed by the official designation or name of the person addressed. Next will come the subject of the communication, indicated as briefly as possible and in not to exceed 10 words. The words "From," "To," and "Subject" will begin on the same vertical line. The sending office number of the communication will appear in the upper left-hand corner. Example. 176. From The Adjutant General. HQ. EASTERN DIVISION, Governors Island, N. Y., May 25, 1911. To: Captain John A. Smith, 1st Inf. (Through C. O. Madison Barracks, N. Y.) Subject: Delay in submitting reports. The division commander directs that you submit without further delay the reports of your recent inspection of the Organized Militia of the State of New York, and that you submit an explanation of your failure to comply with par. 6, S. O. 25, c. s., these headquarters. J. R. HENRY. In case of letter paper, the upper third, and in the case of foolscap, the upper fourth of the sheet, will be devoted solely to the matter described in this paragraph. (See par. 7.) 2. Body. Then will come the body of the letter, which, when typewritten, will be written single spaced, with a double space between paragraphs, which will be numbered consecutively. 3. Signature.-The body of the letter will be followed by the signature. If the rank and the regiment, corps, or department of the writer appear at the beginning of the letter, they will not appear after his name; but if they do not appear at the beginning of the letter, they will follow under his name as at present. For example: 200. COMPANY A, 24TH INFANTRY, Madison Barracks, N. Y., Jan. 3, 1911. From: Commanding Officer, Co. A, 24th Inf. To: The Commanding Officer. Subject: Pvt. Smith's case. The case of Pvt. Smith has been investigated and charges have been preferred under the 62 A. W. ROBERT JONES, MADISON BARRACKS, N. Y., Jan. 10, 1911. From: Capt. John A. Smith, 24th Inf. I have this day taken advantage of the leave granted me by Par. 1. S. O. 1, Hq. D. E., 1911. My address will be c/o Army and Navy Club, 107 West 43d St., N. Y. JOHN A. SMITH. 4. Omission of ceremonial forms.-All ceremonial forms at the beginning and end of letters, such as "Sir," "I have the honor," "I would respectfully,' Very respectfully," etc., will be omitted. 5. Use of only one side of sheet.-Only one side of the paper will be used, the writing beginning about 1 inch from the top. 6. Office marks.-The stamps bearing office numbers will be placed on the back of the lower fold of the first sheet. The received and received-back stamps will be placed immediately below the body of the letter, and, in the case of indorsements, immediately after the proper indorsement. When a communication of two or more sheets is filed, the back of the lower 67993-18-26 fold of the first sheet will be on the outside, thus exposing to view the office numbers. 7. Brief. The matter described in paragraph 1 of this order will constitute the brief of the letter. 8. Folding.-Letter paper will be folded in three and foolscap in four equal folds, parallel with the writing; the top fold will be folded toward the back of the letter and the lower fold over the face of the letter. In three-fold letters both the brief and the office mark will be on the outside. In three-fold letters of more than one sheet the two lower folds of the sheets other than the first will be placed between the first and second folds of the first sheet, thus exposing to view both the brief and the office mark. In four-fold letters, whether of one or more sheets, the brief will be exposed to view by covering the office-mark fold or the office mark be exposed to view by cov ering the brief, according as it is desired to keep either the one or the other exposed to view for the purpose in hand. 9. Inclosures.-All inclosures will be numbered and will be given the proper office marks. Inclosures to the original communication will be noted on the face of the letter to the left of the signature. If others are added when an indorsement is made, their number will be noted at the foot of the indorsement to which they pertain and also on the back of the lower fold of the first sheet of the original communication. To the latter notation will be added the number of the indorsement to which they belong, thus "One inclosure-fifth indorsement." Inclosures to indorsements are numbered in the same series as those to the original paper and the number of the indorsement to which they belong is added below. If few in number and not bulky, inclosures may be kept inside the original paper; otherwise they will be folded together in a wrapper marked "Inclosures." Officers through whose hands official papers pass will make the inclosures secure when they are not so. The entry of serial numbers on inclosures and of notations on papers to show the presence of inclosures to an original communication or to show inclosures added to or withdrawn from a case when indorsements are written, as illustrated by the Correspondence Model distributed by The Adju- . tant General of the Army, will be made in the office in which the inclosures concerned originate or are added or withdrawn. The total number of inclosures accompanying a paper will be noted at the foot of each indorsement thereon. INDORSEMENTS. 10. Form.-The writing width of indorsements will be the same as that of letters. The first indorsement will begin about one-half inch below the rank after the signature of the writer of the letter, and succeeding indorsements will follow one another serially, with a space of about one-half inch between indorsements. The serial number of the indorsement, the place, the date, and to whom written, will be written as shown in the example (par. 21). When typewritten, indorsements will be written singlespaced with a double space between paragraphs. graphs will be numbered consecutively. The para 11. Additional sheets.-Should one or more additional sheets be necessary for indorsements, sheets of the same size as the letter will be used. 66 12. Respectfully referred," etc., to be omitted. In referring, transmitting, forwarding, and returning papers, the expressions "Respectfully referred," " Respectfully transmitted,” “Respectfully forwarded,” and “Respectfully returned," will be omitted. 13. Routine indorsements to be signed with initials.—Indorsements of a routine nature, referring, transmitting, forwarding, and returning papers, will not be signed with the full name, but with the initials. For example: 1st Ind. Hq. 24 Inf., Madison Bks., N. Y., Jan. 1, 1911-To C. O., Co. C, 24 Inf. To note and return. M. A. R. 2nd Ind. Co. C, 24 Inf., Madison Bks., N. Y., Jan. 2, 1911-To the Commanding Contents noted. I. K. S. Nothing in this order shall be construed as prohibiting the practice that obtains at present at department and other headquarters of referring, transmitting, forwarding, and returning papers to the various staff officers thereat without signature or initials. LETTERS AND INDORSEMENTS. 14. Numbering of pages.-The pages, beginning with the first, will be numbered midway about one-half inch from the |