Par. 4b the State highway department should assure that suitable arrangements are made for the necessary salvage work. C. If unforeseen objects of possible historic significance are encountered during construction, the appropriate salvage authority should be notified immediately and suitable arrangements made as in paragraphs 4a and b. d. When a salvage authority advises that historic objects may be encountered during construction of a proposed highway project, the procedures set forth in paragraphs 4a and b are to be followed. e. Where there are known or suspected historic objects to be encountered within the limits of a highway project, the division engineer shall satisfy himself that adequate consideration has been given and appropriate provision has been made for the protection, or collection of data on objects deemed to have historical significance before authorizing construction of the highway project to proceed. March 31, 1971 disturbing, or otherwise adversely affecting historic objects beyond the road prism, Federal-aid funds may participate in salvage operations beyond the road prism for such limited distance within the highway right-ofway as deemed necessary to prevent loss of historic objects or data which otherwise may occur during normal construction operations. f. In isolated instances, the necessity for salvage of historic objects may arise as a result of obtaining materials from borrow pits. If the borrow pit and the historic objects are in public ownership, Federal funds may participate in salvage costs which are directly attributable to the utilization of the borrow pit, unless it would be in the public interest to utilize a borrow pit at another location. In those instances where the borrow pit is commercially operated or otherwise is not in public ownership, Federal participation will be dependent upon a showing that the private owner has waived all claims to the historic objects and that such objects will be used for public purposes without private gain to any individual. g. If situations should arise where the removal or relocation of buildings or other structures located wholly or partly within the right-of-way will necessitate salvage of historic objects at either the existing or the relocation site, Federal funds may participate in the cost of performing such salvage as part of the project costs. Participation in such costs at relocation sites will require a showing that it is necessary to relocate the buildings or structures at that particular site. Participation will also be dependent on a showing that the salvaged objects will be used for public purposes without private gain to any individual. b. Federal-aid highway funds may participate in such salvage costs as are clearly attributable to highway projects, including survey costs incurred in advance of construction, and as are determined to be necessary to preserve historic objects which might otherwise be adversely affected by highway construction, or to avoid increased salvage costs as might otherwise occur during highway to fall into three phases: construction. 6. PROGRAMMING a. Work under this program is considered (1) reconnaissance survey (2) preliminary site examination (3) salvage work. All phases should preferably be handled ahead of the regular construction contract. b. Work under phases 1, 2, and 3 may be programmed as PE, ROW, or CONST. Work under phases 1 and 2 may also be programmed as HP&R; however, after the final route location has been determined, such work is no longer eligible for these funds. The use of HP&R funds is subject to approval by the Regional Administrator as part of an adequate program of highway planning and research. (2) where applicable, the terms and amounts of any funds, other than public highway funds, made available to the State for financing the salvage project. b. The agreement shall be supported by plans and estimates of the work agreed upon, which shall be sufficiently informative and complete to provide the State and division engineer with a clear showing of work required. (1) The plans shall indicate the location of the salvage project in relation to the latest available information on the highway alinement and grade, right-of-way lines and, where applicable, access control lines. (2) The estimate shall set forth the items of work to be performed, broken down as to estimated cost of labor, overhead, materials and supplies, handling charges, transportation, and equipment. c. Where the salvage project involves work that is not attributable to the highway project, the written agreement shall state the share of the total cost to be charged to the highway project. Reimbursement shall follow the basis of cost allocation set out in the agreement, except where adjustment is required by changes between the work planned and accomplished. d. The division engineer shall indicate his approval of the written agreement by endorsement thereon. Any conditions or quali Par. 6c fications attached to his approval shall be set out by letter from the division engineer to the State. Such approval and any conditions or qualifications attached thereto are for the purpose of informing the State the extent that Federal funds are eligible to participate in the costs incurred under the approved agreement, subject to the provisions of this memorandum. e. In the event there are changes in the scope of work, extra work, or major changes in the planned work covered by the approved agreement, plans and estimates, reimbursement there for shall be limited to costs covered by a modification of the agreement, or a written change or extra work order, approved by the State and the division engineer. f. If a contractor's operations are delayed because of a salvage project, such contractor may be given an appropriate extension of the contract time. If practicable, the operations, should be rescheduled to avoid the section until the removal of the historic objects or the gathering of historic data has been accomplished by the salvage authority. 8. FEDERAL DOMAIN PROJECTS The principles set forth in the preceding paragraphs are applicable also to Federal domain projects under Federal Highway Administration supervision. Agreements may be entered into with the salvage authority to pay from Federal highway funds the reasonable costs of salvage operations (16 U. S. C. 432). Directives or change orders may be issued to the contractors in this connection, provided the specifications have not required the contractor to cover such work in his unit bid prices. They may also be issued in cases within the meaning of "subsurface or latent conditions" or "unknown physical conditions" where such terms are used in the standard contract forms. 6. Hearing Requirements 7. Opportunity for Public Hearings 8. Public Hearing Procedures 9. Consideration of Social, Economic, 10. Location and Design Approval 3. APPLICABILITY a. This PPM applies to all Federal-aid highway projects. b. If preliminary engineering or acquisition of right of way related to an undertaking to construct a portion of a Federal-aid highway project is carried out without Federal-aid funds, subsequent phases of the work are eligible for Federal-aid funding only if the nonparticipating work after the effective date 12. Reimbursement for Public Hearing of this PPM was done in accordance with this Expenses a. The purpose of this PPM is to ensure, to the maximum extent practicable, that highway locations and designs reflect and are consistent with Federal, State, and local goals and objectives. The rules, policies, and procedures established by this PPM are intended to afford full opportunity for effective public participation in the consideration of highway location and design proposals by highway departments before submission to the Federal Highway Administration for approval. They provide a medium for free and open discussion and are designed to encourage early and amicable resolution of controversial issues that may arise. b. The PPM requires State highway departments to consider fully a wide range of factors in determining highway locations and highway designs. It provides for extensive coordination of proposals with public and private interests. In addition, it provides for a two-hearing procedure designed to give all interested persons an opportunity to become fully acquainted with highway proposals of concern to them and to express their views at those stages of a proposal's development when the flexibility to respond to these views still exists. 2. AUTHORITY This PPM is issued under authority of the Federal-aid Highway Act, 23 U. S. C. 101 et seq., 128, 315, sections 2(a), 2(b)(2), and 9(e)(1) of the Department of Transportation Act, 49 U. S. C. 1651(a) and (a)(2), 1657(e)(1); 49 CFR § 1.4(c); and 23 CFR § 1. 32. PPM. January 14, 1969 (21) Engineering, right-of-way and construction costs of the project and related facilities. (22) Maintenance and operating costs of the project and related facilities. (23) Operation and use of existing highway facilities and other transportation facilities during construction and after completion. This list of effects is not meant to be exclusive, nor does it mean that each effect considered must be given equal weight in making a determination upon a particular highway location or design: 5. COORDINATION a. When a State highway department begins considering the development or improvement of a traffic corridor in a particular area, it shall solicit the views of that State's resources, recreation, and planning agencies, and of those Federal agencies and local public officials and agencies, and public advisory groups which the State highway department knows or believes might be interested in or affected by the development or improvement. The State highway department shall establish and maintain a list upon which any Federal agency, local public official or public advisory group may enroll, upon its request, to receive notice of projects in any area specified by that agency, official, or group. The State highway departments are also encouraged to establish a list upon which other persons and groups interested in highway corridor locations may enroll in order to have their views considered. If the corridor affects another State, views shall also be solicited from the appropriate agencies within that State. All written views received as a result of coordination under this paragraph must be made available to the public as a part of the public hearing procedures set forth in paragraph 8. b. Other public hearings or informal public meetings, clearly identified as such, may be desirable either before the study of alternate routes in the corridor begins or as it progresses to inform the public about highway proposals and to obtain information from the public which might affect the scope of the study or the choice of alternatives to be considered, and which might aid in identification of critical social, economic and environmental effects at a stage permitting maximum consideration of these effects. State highway departments are encouraged to hold such a hearing or meeting whenever that action would further the objectives of this PPM or would otherwise serve the public interest. |