Page images
PDF
EPUB

12.322 CIVIL DEFENSE - LOANS OF EXCESS FEDERAL PERSONAL PROPERTY

FEDERAL AGENCY: DEPARTMENT OF THE ARMY, OFFICE OF CIVIL DEFENSE, DEPARTMENT OF DEFENSE AUTHORIZATION: Federal Civil Defense Act of 1950, as amended, Section 201; Public Law 81-920; 50 U.S.C. App. 2281(i). OBJECTIVE: To provide for the use of Federal excess personal property in achieving the objectives of the financial grant-in-aid program authorized under section 201 (i) of the Federal Civil Defense Act of 1950, as amended, (see 12.319 and 12.321) at the least possible cost and to expand the ability of financial grantees to fulfill their civil defense missions. TYPES OF ASSISTANCE: Use of Property, Facilities, and Equipment. USES AND USE RESTRICTIONS: Reserve or standby for emergency

use in civil defense; use in the performance of activities by assigned civil defense personnel in preparation for emergencies which would be created by an attack; or, in preparation for and during other than enemy caused disaster.

ELIGIBILITY REQUIREMENTS:

Applicant Eligibility: State and local (city, county, township, etc.) civil defense organizations. There must be a civil defense organization established pursuant to law; an operational plan approved by the Office of Civil Defense (local plans are approved as a part of the state plan); an Office of Civil Defense-approved program paper; and, an executed civil rights assurance. Beneficiary Eligibility: Same as for applicant eligibility. Credentials/Documentation: The requirements must be documented. APPLICATION AND AWARD PROCESS:

Preapplication Coordination: All local applications must be approved by the State Civil Defense Director or other authorized state official.

Application Proceudre: A project application on OCD Form 233, Parts I, II and III (justification) must be executed by the State and, where applicable, the political subdivision. Award Procedure: Upon determination that the loan of Federal excess personal property will result in a reduction in the cost to the Government of a project or enhancement of the civil defense capability reasonably expected to accrue from the project, or both, OCD approval of the project application (OCD Form 233) will be made subject to substitution of a loan of Federal excess personal property, if available, in place of designated items proposed for procurement by the applicant. Upon acceptance by the applicant of the conditions imposed by OCD, appropriate items of available Federal excess personal property will be loaned to the state and, where applicable, political subdivision upon their signing a standard form loan agreement. Deadlines: None.

Range of Approval/Disapproval Time: 15 to 30 days. Appeals: An appeal is made by formal letter, in triplicate, and signed by the authorized state authority. The signed copies of the project application returned to the state should accompany the letter of

appeal.

Renewals: Projects may be amended or extended upon mutual agreement of the Federal Government and participating party. ASSISTANCE CONSIDERATIONS:

Formula and Matching Requirements: None. Participants must comply with their obligations under the loan agreement, including those for the transportation, care, maintenance and return of the property to the Federal Government.

Length and Time Phasing of Assistance: Until project is completed or cancelled. All loan agreements set forth a specific term of the loan, subject to earlier termination. Normally the term of the loan is set at 5 years. Renewal (normally for 3 years) is subject to OCD agreement.

POST ASSISTANCE REQUIREMENTS: Reports: The property records of the State and any political subdivision relating to loan of excess property shall be made available to OCD and the GAO when requested. Such additional requirements as OCD may impose shall be met.

Audits: The property records of the state political subdivisions relating to loan of Federal excess property are subject to Federal audit. Selective audits will be made by OCD from time to time based upon continuing experience in the program.

Records: The property must be controlled by the state and, where applicable, political subdivision in accordance with accepted or prescribed methods of accounting, identification and administrative responsibility. Such additional measures as OCD may prescribe shall be met.

FINANCIAL INFORMATION:

Account Identification: Not applicable.

Obligations: FY 71 est new program, not yet available; FY 72 est

new program, not yet available.

Range and Average of Financial Assistance: Not applicable. PROGRAM ACCOMPLISHMENTS: This new program will permit applicant states and their political subdivisions to accomplish Civil Defense grant-in-aid project goals at less cost to the applicant and to the Federal Government.

REGULATIONS, GUIDELINES, AND LITERATURE: 32 CFR 1801; "Federal Civil Defense Guide," Part F, Chapter 5, Appendix 5 and may be obtained from local or State civil defense directors. INFORMATION CONTACTS:

Regional or Local Office: Persons are encouraged to communicate with their local or State civil defense director. See appendix. Headquarters Office: Program Officer, Field Services Division, Office of the Secretary of the Army, Office of Civil Defense, Washington, D.C. 20310. Telephone: (202) 695-2285.

RELATED PROGRAMS: 12.308, Civil Defense Federal Surplus Personal Property Donations; 39.003, Donation of Federal Surplus Personal Property.

DEPARTMENT OF THE ARMY, NATIONAL GUARD BUREAU

12.400 CONSTRUCTION, ARMY NATIONAL GUARD

FEDERAL AGENCY: DEPARTMENT OF THE ARMY, NATIONAL GUARD BUREAU, DEPARTMENT OF DEFENSE AUTHORIZATION: Basic statute is 10 U.S.C. 2231-2238. Further enabling legislation is usually enacted annually. OBJECTIVES: To provide a combat-ready reserve force. Provide facilities for training and administering the Army National Guard units in the 50 States, District of Columbia and Commonwealth of Puerto Rico.

TYPES OF ASSISTANCE: Project Grants.

USES AND USE RESTRICTIONS: For armories to provide offices, storage, drill hall, rifle range and classrooms. For nonarmories, to provide for maintenance, supply, training, and other administrative requirements.

ELIGIBILITY REQUIREMENTS:

Applicant Eligibility: The 50 States, District of Columbia, Commonwealth of Puerto Rico. The state national guard unit must be federally recognized (proficient). State must provide real

estate.

Beneficiary Eligibility: Same as applicant eligibility. Credentials/Documentation: None.

APPLICATION AND AWARD PROCESS:

Preapplication Coordination: None.

Application Procedure: The State Adjutant General submits proposed projects to the headquarters office listed below. Award Procedure: After Congress authorizes, approves, and appropriates funds for the project and the National Guard Bureau reviews and approves all necessary plans, specifications, bidding documents, contracts and other documentation, the award can be made.

Deadlines: The annual program normally is prepared by August 31st, to be included in the President's budget.

Range of Approval/Disapproval Time: Will vary according to operational priority.

Appeals: None.

Renewals: Not applicable.

ASSISTANCE CONSIDERATIONS:

Formula and Matching Requirements: Federal funds provide 75 percent of construction costs for armories and 100 percent for nonarmory facilities. State funds provide 25 percent of construction cost for armories, all necessary real estate and 100 percent of maintenance costs for armories and 25 percent for nonarmories.

Length and Time Phasing of Assistance: No set length. Time phasing as required.

POST ASSISTANCE REQUIREMENTS:

Reports: State must submit certified vouchers for each payment to the U.S. Property and Fiscal Officer of the State, for initial construction and subsequent maintenance.

Audits: None.

Records: An inventory of program assets by each State. FINANCIAL INFORMATION:

Account Identification: 07-25-2085-0-1-051.

Obligations: (Grants) FY 70 $15,000,000; FY 71 est $14,400,000; and FY 72 est $23,600,000.

Range and Average of Financial Assistance: $1 to $600,000; $120,000.

PROGRAM ACCOMPLISHMENTS In fiscal year 1971, there were 67 construction starts and 35 construction completions of armory and nonarmory facilities.

REGULATIONS, GUIDELINES, AND LITERATURE: None.
INFORMATION CONTACTS:

Regional or Local Office: The State Adjutant General.
Headquarters Office: Chief, Army Installations Division, National
Guard Bureau, Pentagon, Washington, D.C. 20301. Telephone:
(202) 697-1732.

RELATED PROGRAMS: 16.502, Law Enforcement Assistance -
Improving and Strengthening Law Enforcement; 50.001,
Continuity of Government and Management of Resources in
Emergencies.

4-71

[blocks in formation]

OFFICE OF THE ASSISTANT SECRETARY (INSTALLATIONS AND LOGISTICS)

[blocks in formation]

FEDERAL AGENCY: OFFICE OF THE ASSISTANT SECRETARY

(I&L), DEPARTMENT OF DEFENSE AUTHORIZATION: Department of Defense Directive 5410.12, "Policies and Procedures for Minimizing Economic Impact on Communities Resulting from Adjustments in Defense Program," October 20, 1961.

OBJECTIVES: To assist communities overcome adverse economic impacts resulting from program changes of the Department of Defense (e.g., base closings, contract changes).

TYPES OF ASSISTANCE: Advisory Services and Counseling.

USES AND USE RESTRICTIONS: Assistance ranges from advice and technical analyses to application of appropriate Federal programs involving grants and loans. Resources of other Federal agencies and the private sector are mobilized through the Inter-Agency Economic Adjustment Committee under the chairmanship of the Secretary of Defense. The program includes guidance in the conversion of surplus Defense installations to productive civilian use. Assistance is limited to communities which have suffered a significant adverse economic impact as a result of program changes of the Department of Defense.

ELIGIBILITY REQUIREMENTS:

Applicant Eligibility: States and political subdivisions, other public organizations, responsible community leadership groups.

Beneficiary Eligibility: Communities and areas adversely affected economically by Defense program changes.

Credentials/Documentation: Evidence of economic impact resulting from Defense program changes. APPLICATION AND AWARD PROCESS: Preapplication Coordination: None.

Application Procedure: There is no application form. Application for assistance may be made by letter or other communication to the Director of Economic Adjustment, Office of the Assistant Secretary of Defense (Installations and Logistics), Pentagon, Washington, D.C. 20301.

Award Procedure: None.

Deadlines: None.

Range of Approval/Disapproval Time: None. Appeals: None.

Renewals: None.

ASSISTANCE CONSIDERATIONS:

Formula and Matching Requirements: None.

Length and Time Phasing of Assistance: Assistance will continue until community economic adjustment has been accomplished. Assistance will be commensurate as soon as possible after receipt of request for assistance.

POST ASSISTANCE REQUIREMENTS:
Reports: None.

Audits: None. Records: None.

FINANCIAL INFORMATION:

Account Identification: Not applicable.
Obligations: Not separately identifiable.

Range and Average of Financial Assistance: Not applicable. PROGRAM ACCOMPLISHMENTS: Since 1961 assistance has involved 124 projects in 40 states. Of the total, 85 projects, involving 36 states, have required one or more visits to the affected areas. REGULATIONS, GUIDELINES, AND LITERATURE: "The Challenge of Change," no charge; "Community Economic Adjustment Program," no charge. INFORMATION CONTACTS: Regional or Local Office: None.

Headquarters Office: Director, Economic Adjustment, Office of the Assistant Secretary of Defense (Installations and Logistics), Pentagon, Washington, D.C. 20301. Telephone: (202) 695-5175. RELATED PROGRAMS: 11.301, Economic Development Loans for Businesses and Development Companies; 11.302, Economic Development Planning Assistance; 11.303, Economic Development Technical Assistance; 14.203, Comprehensive Planning Assistance.

12.601 CONTRACTING WITH LABOR SURPLUS AREA CONCERNS

FEDERAL AGENCY: OFFICE OF THE ASSISTANT SECRETARY

(I&L), DEPARTMENT OF DEFENSE

AUTHORIZATION: Armed Services Procurement Act, 10 U.S.C. 2301; Small Business Act, 15 U.S.C. 631 et seq.

OBJECTIVES: To place contracts with concerns in persistent or substantial areas of labor surplus or areas of concentrated unemployment to the extent that such contracts can be awarded at prices no higher than those obtainable from other concerns. TYPES OF ASSISTANCE: Advisory Services and Counseling. USES AND USE RESTRICTIONS: Assistance is provided to labor surplus area concerns in applying to the Bidders' Mailing List, understanding the Defense procurement process, filling out bids or proposals, obtaining requisite specifications and standards, and otherwise in becoming responsive and responsible Defense contractors. Small Business and Labor Surplus Area Specialists, assigned to major Defense purchasing offices, are available to aid, counsel, and assist labor surplus area concerns in obtaining opportunities for Defense contracts.

ELIGIBILITY REQUIREMENTS:

Applicant Eligibility: All business concerns are eligible to participate providing: (1) prospective contractors meet minimum requirements for responsibility; and (2) prospective contractors are labor surplus area concerns within the definition prescribed by the Department of Labor.

Beneficiary Eligibility: Same as applicant eligibility.
Credentials/Documentation: None.
APPLICATION AND AWARD PROCESS:

Preapplication Coordination: If a firm is applying for preference as a "Certified Eligible Concern," a certificate must be obtained from United States Employment Service (USES), Department of Labor; an informal preapplication conference at USES is necessary.

4-71

Consultation or assistance is also available at the DOD
Headquarters Office.

Application Procedure: To obtain general assistance, contact the small business and labor surplus area specialist in the procuring office that buys the items for which the labor surplus area firm desires to compete. To make application to the Bidders' Mailing List, complete and file a Standard Form 129 (Bidders' Mailing List Application) with each procuring office with which the labor surplus area firm intends to do business. Application forms available from any specialist.

Award Procedure: Varies with the method of procurement effected
pursuant to the ASPR Section I, Part 8.
Deadlines: None.

Range of Approval/Disapproval Time: Not applicable.
Appeals: Not applicable.

Renewals: Information to update a Bidders' Mailing List is filed on DD Form 558-1, Bidders' Mailing List Application Supplement, available from any labor surplus area specialist.

ASSISTANCE CONSIDERATIONS:

Formula and Matching Requirements: Not applicable. Length and Time Phasing of Assistance: Not applicable. POST ASSISTANCE REQUIREMENTS:

Reports: A labor surplus area concern which has been awarded a Defense contract is required to conform with the terms and conditions of the contract. Reporting procedures, if any, are contained in the contract and are in accordance with the ASPR. Audits: As required by the ASPR and in accordance with the routine audit requirements of Defense contracting procedures. Records: As required by the ASPR. FINANCIAL INFORMATION:

Account Identification: Not applicable.

Obligations: Not separately identifiable.

Range and Average of Financial Assistance: Not applicable. PROGRAM ACCOMPLISHMENTS: There were 8 major labor market

areas designated by the Department of Labor as areas of substantial unemployment as of June 30, 1970. In fiscal year 1970, prime contract awards to labor surplus area concerns amounted to $1.3 billion. In fiscal year 1971, it is estimated that prime contract awards to labor surplus area concerns will be $1.1 billion. REGULATIONS, GUIDELINES, AND LITERATURE: Armed Services Procurement Regulation (1969 Edition, Revised), Section I, Part 8; Code of Federal Regulations (CFR) 32A; Defense Manpower Policy No. 4; "Selling to the Military" (no charge for single copies); "DOD Small Business and Labor Surplus Area Specialists Directory" (no charge for single copies).

INFORMATION CONTACTS:

Regional or Local Office: Small Business and Labor Surplus Area Specialists who are located at each major procuring activity in the Military Departments and the Defense Supply Agency should be the first point of contact. Name and addresses of these specialists are contained in the Small Business and Labor Surplus Area Specialists Director.

Headquarters Office: Director, Small Business and Economic Utilization Policy, Room 3D777, The Pentagon, Washington, D.C.

20301. Telephone: (202) 697-9383.

RELATED PROGRAMS: 12.602, Small Business Prime Contracting; 12.603, Small Business Subcontracting; 11.800, Minority Business Enterprise Coordination and Technical Assistance; 39.001, Business Services; 59.006, Minority Business Development; 59.009, Procurement Assistance to Small Businesses.

12.602 SMALL BUSINESS PRIME CONTRACTING

FEDERAL AGENCY: OFFICE OF THE ASSISTANT SECRETARY
(I&L), DEPARTMENT OF DEFENSE
AUTHORIZATION: Armed Services Procurement Act, 10 U.S.C. 2301;
Small Business Act, 15 U.S.C. 631 et seq.

OBJECTIVES: To insure that a fair proportion of the total purchases and contracts for supplies and services for Defense requirements are placed with small business enterprises.

TYPES OF ASSISTANCE: Advisory Services and Counseling.
USES AND USE RESTRICTIONS: Assistance is provided to small

business enterprises in applying to the Bidders' Mailing List,
understanding the Defense procurement process, filling out a bid
or proposal, obtaining specifications and standards, and otherwise
in becoming responsive and responsible Defense contractors. Small
Business Specialists, assigned to major Defense procurement
offices, are responsible for and available to aid, counsel, and assist
small businessmen in obtaining opportunities for Defense
contracts.

ELIGIBILITY REQUIREMENTS:

Applicant Eligibility: All business concerns are eligible to participate providing: (1) prospective contractors conform to the definition and size standards regulated and promulgated by the Small Business Administration; and (2) prospective contractors meet minimum requirements for responsibility.

Beneficiary Eligibility: Same as applicant eligibility. Credentials/Documentation: Self-certification as being a small business concern.

APPLICATION AND AWARD PROCESS:

Preapplication Coordination: Small business firm's application to the Bidders' Mailing List of a procurement office should first be coordinated with the Small Business Specialist at that office. Although an informal preapplication conference is not necessary, it is recommended. Consultation or assistance is also available at the DOD Headquarters Office.

Application Procedure: To obtain general assistance, contact the Small Business Specialist in the procuring office that buys the items for which the small firm desires to compete. To make application to the Bidders' Mailing List, complete and file a Standard Form 129 (Bidders' Mailing List Application) with each procuring office with which the small firm intends to do business. Forms are available from any Small Business Specialist. Award Procedure: After solicitation of bids or proposals from small business concerns and other, where appropriate, as selected from "Bidders' Mailing Lists", contracting officers at each cognizant purchasing office make awards to that responsive and responsible bidder or offeror whose bid or offer is most advantageous to the Government, price and other factors considered.

Deadlines: None.

Range of Approval/Disapproval Time: Not applicable.
Appeals: Not applicable.

Renewals: Information to update a Bidders' Mailing List is filed on DD Form 558-1, Bidders' Mailing List Application Supplement, available from any Small Business Specialist.

ASSISTANCE CONSIDERATIONS:

Formula and Matching Requirements: Not applicable. Length and Time Phasing of Assistance: Not applicable. POST ASSISTANCE REQUIREMENTS:

Reports: A small concern which has been awarded a Defense contract is required to conform to the terms and conditions of the contract. Reporting procedures, if any, are contained in the contract and are in accordance with the Armed Services Procurement Regulation (ASPR).

Audits: Audits, depending on contract type and as required by the ASPR, are conducted in the normal course of Defense contracting procedures.

Records: Records as required by the ASPR or applicable contract. FINANCIAL INFORMATION:

Account Identification: Not applicable.

Obligations: Not separately identifiable.

Range and Average of Financial Assistance: Not applicable. PROGRAM ACCOMPLISHMENTS: Awards totalling $5.2 billion in prime contracts to small business concerns in fiscal year 1970, represented 16.8 percent of the total military procurement for that year. This made a significant impact on the Small Business community. In fiscal year 1971, it is estimated that prime contract awards to small business concerns will be $5.1 billion. REGULATIONS, GUIDELINES, AND LITERATURE: Armed Services Procurement Regulation (1969 Edition, Revised), Part 7; "Selling to the Military" (no charge for single copies); "DOD Small Business and Labor Surplus Area Specialists Directory" (no charge for single copies).

INFORMATION CONTACTS:

Regional or Local Office: Small Business Specialists, who are located at each major procuring activity in the Military Departments and the Defense Supply Agency, should be the first point of contact. Names and addresses of these specialists are contained in the Small Business and Labor Surplus Area Specialist Directory. Headquarters Office: Director, Small Business and Economic Utilization Policy, Room 3D777, The Pentagon, Washington, D.C. 20301. Telephone: (202) 697-9383.

RELATED PROGRAMS: 12.601, Contracting with Labor Surplus Area Concerns; 12.603, Small Business Subcontracting; 11.800, Minority Business Enterprise - Coordination and Technical Assistance; 39.001, Business Services; 59.006, Minority Business Development; 59.009, Procurement Assistance to Small Businesses.

« PreviousContinue »